Document Storage Solutions St. Louis, MO

Document Storage Solutions in St. Louis, MO. Firms of all sizes all over St. Louis are increasingly coming to the realization that the usual way of storing documents is unprofitable, unsafe, and inefficient. Having substantial amounts of old paperwork in warehouses or jammed into spare rooms is a surefire way to lose track of crucial information and not have it ready when you need it the most. With advancements in technology and changes in attitudes, a growing number of employees and clients in St. Louis demand access to data from anytime, anywhere, and from any platform, and keeping your documents stashed away in a file cabinet clearly keeps you from accessing that data. Even worse, paper documents are liable to damage from floods decay over time, or fire damage, and once that damage occurs there is no bringing it back. Finally, having to store documents whether at an off-site facility or at your main location occupies precious storage space, and if overflow facilities are necessary, rent and storage fees can quickly pile up.

An increasing amount of firms across St. Louis, MO are searching for efficient, affordable document storage solutions, and HITS has the perfect solution for any size company: DocuMiner®. Trusted by Fortune 500 companies and small businesses alike, DocuMiner® grants you the power to sift through thousands of papers and mark what you want to retain and what you no longer require. HITS handles all the work, giving your firm the chance to focus on your core competencies and allow the St. Louis, MO data management experts take care of your document storage needs. This may include HIPAA regulations.

Contact the St. Louis, MO, Industry Leader In Document Storage Solutions

Talk to HITS today by contacting them online or calling 314-837-4000 and learn more about how DocuMiner® is the premier document storage solution for your St. Louis business or agency. With reliable customer service, a commitment to security, and first-class technology, HITS is your source for St. Louis document storage solutions ranging from secure destruction to document scanning.

How DocuMiner® Operates

DocuMiner® from HITS is the efficient, secure, and safe way to rethink your document storage strategy and future-proof your critical files. Our process cuts liability, protects document quality, and opens up space and money that your firm or department can utilize to focus on more important matters.

The seasoned team at HITS will sort through your documents using our cutting-edge, in-house DocuMiner® system. This data is read in real time and is made available for you to monitor throughtout the process. Once DocuMiner® is finished sorting through your documents, it sorts them into two categories: one that you'll keep, and one to destroy. Naturally, since there may be some documents that our system considers to be no longer needed but that you believe to be critical documents, you will have the last word on what is kept and what goes to the shredder. Your privacy is another concern.

After you have signed off on your final manifest, HITS then starts work on digitizing the documents you want to save and securely shredding those that you do not need anymore. We use ultra-secure, multi-process shredding techniques that ensure utter document security. Our scanning system can convert your data into any file format, such as .PDF, .JPG, .PNG, and more. Once scanned, this new data is your property and able to be used however you want. We advise uploading this data to a protected document managment system such as our own STR8VIEW® system, but if you already use a trusted document management application we can easily upload this new data to it as well. If you would prefer to upload your data to a physical server, you can elect to have your data saved on an encrypted hard drive.

St. Louis Document Storage Solutions Built For Tomorrow

Recent events have not only changed our daily lives, they've also changed how we work and the spaces in St. Louis, MO in which we work. Many firms who began to build on their work from home options during the COVID-19 pandemic are now electing to make them permanent, or at least transitioning to a "hybrid" model where workers will only be in the office for part of the week. With less bodies in the office, firms are also reimagining how much square footage they need: why pay extra rent for a massive office when most of the time there will not be that many people using it? St. Louis employees, as well, are expecting comprehensive work-from-home programs when looking for a new job in St. Louis, MO, and as such demand that crucial data needed for specific tasks be made available from any device when they need it.

Below are a few of the critical reasons document storage solutions in St. Louis, MO, are beneficial for public and private organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, obliterating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search for and find specific documents.
• Security: Security is a essential aspect of document storage solutions in St. Louis, MO. These systems go above and beyond, incorporating features such as impenetrable access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with rigorous data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions facilitate collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions seamlessly mesh with various software and tools within an organization. This enhancement of workflows allows for smooth document sharing and collaboration across diverse platforms, all coordinated with the intricacies of data migration.
• Information Search & Retrieval: Efficient search functionalities are crucial. Users should be allowed to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be infinitely scalable for accommodating the growing volume of documents within an organization. This is particularly crucial for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is absolutely essential. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: Regular backups and a robust recovery system are indispensable to businesses. Document Storage Solutions often include features for automated backups and recovery options.

St. Louis, MO, Document Storage Solutions

There are a number of services HITS offers government agencies and other institutions in St. Louis, MO, needing data risk management solutions. See below for our core competenicies and what makes HITS' services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the ideal way for your St. Louis business to not only digitize and secure your critical documents, but also enable multi-platform access. STR8VIEW® is completely cloud-based and has a user-friendly interface, easy-to-use search engine, and robust data security. Our Paperless To Go product is made to allow your employees to work anywhere with no loss in document quality or accessibility. When you partner with HITS for your document storage solutions, you can be confident that your important data will be accessible from any device, both now and into the future.

Contact A Proven Partner For Document Storage Solutions In St. Louis, MO | HITS

No matter the size of your organization or business, HITS has the perfect product to fulfill your St. Louis, MO document storage needs. Major international corporations, medical providers, and government agencies rely on HITS' innovative services to digitize documents, improve data accessibility, and strengthen the security of their proprietary information. Our solutions are built secure and intuitive, can be made to fit any application, and are designed to save your St. Louis business liability, time, and money.

We also help with the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the many St. Louis, MO businesses who are choosing HITS to provide industry-leading document storage solutions made for security and for the future. Call us today at 314-837-4000 or contact us online to find out HITS can help reimagine your document management.