Columbia, MO

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Document Storage Solutions Columbia, MO

Document Storage Solutions in Columbia, MO. Companies big and small all over Columbia are increasingly coming to the realization that the traditional way of storing documents is inefficient, unprofitable, and most of all unsafe. Having substantial amounts of old forms and files in warehouses or jammed into spare rooms is an easy way to have this crucial information fall through the cracks and not have it available when it's needed. With rapid changes in how we work, a growing number of clients and employees in Columbia require access to data from anywhere and at any time, and having your documents stashed away in a file cabinet obviously hinders access. What's more, paper documents are in danger of damage from floods decay over time, or fire damage, and once that information is damaged there is no bringing it back. Lastly, storing old documents whether on-site or at an additional facility occupies precious storage space, and if additional storage is necessary, rent and storage charges can quickly add up.

Records Management Services Columbia, MO

More and more firms across Columbia, MO are looking for efficient, affordable document storage solutions, and HITS has the perfect solution for any size firm: DocuMiner®. Used by Fortune 500 companies and small businesses both, DocuMiner® grants you the ability to sort through thousands of papers and mark what you want to hold on to and what you can get rid of. HITS takes care of all the work, allowing your business to focus on your main work and let the Columbia, MO data management experts take care of your document storage needs. This may include HIPAA regulations.

Contact the Columbia, MO, Industry Leader In Document Storage Solutions

Get in touch with HITS today by contacting them online or dialing 314-837-4000 and find out more about how DocuMiner® is the ideal document storage solution for your Columbia business or agency. With reliable customer service, a commitment to security, and best-in-class technology, HITS is your source for Columbia document storage solutions from warehouseing to secure destruction.

How DocuMiner® Works

DocuMiner® from HITS is the efficient, secure, and safe way to rethink your document storage strategy and future-proof your important files. Our process limits liability, protects document quality, and opens up space and money that your business or governmental department can utilize to concentrate on more important matters.

The experienced team at HITS will sort through your documents using our top-of-the-range, proprietary DocuMiner® application. This data is analyzed in real time and is made available for you to monitor throughtout the process. Once our application is finished combing through your documents, it sorts them into two groups: one to scan, and one you want to get rid of. Logically, since there may be a few documents that our system considers to be surplus to requirements but that you believe to be necessary materials, you will have the ability to sign off on on what gets scanned and what goes to the shredder. Your company's privacy is another concern.

After you have approved a complete manifest, HITS then begins the process of digitizing the documents you want to save and securely destroying those that you no longer need. We use ultra-secure, multi-phase shredding techniques that guarantee total document security. Our scanning process can convert your documents into any file format, including .PDF, .JPG, .PNG, and more. Once scanned, this new data is your property and able to be used any way you see fit. We recommend uploading this data to a protected document managment system such as our own STR8VIEW® platform, but if you already use an established document management application we can easily upload this new data to it as well. If you would rather use a hardware-based system for your data, you can elect to have your data transferred to a secure hard drive.



Columbia Document Storage Solutions Built For The Future

Recent events have not only altered our daily lives, they've also changed how we do business and the way in Columbia, MO in which we work. Many companies who began to build on their work from home choices during the COVID-19 pandemic are now electing to make them permanent, or at least moving to a "hybrid" system where staff will only be in the office for half of the week, if not less. With less bodies in the facility, companies are also reconsidering how much space they need: why pay more rent for a vast office when most days there will not be that many people using it? Columbia jobseekers, as well, are wanting extensive work-from-home options when looking for a new job in Columbia, MO, and as such demand that crucial data necessary for certain tasks be made accessible from any device when they need it.

Below are some of the critical reasons document storage solutions in Columbia, MO, are beneficial for organizations:

  • Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, eradicating the need for physical paperwork. This savesae physical space, reduce clutter, and enhance accessibility.
  • Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search for and find specific documents.
  • Security: Security is a vital aspect of document storage solutions in Columbia, MO. These systems go above and beyond, incorporating features such as rigorous access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with rigorous data protection regulations and ensuring the secure destruction of data when necessary.
  • Collaboration: Many solutions facilitate collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
  • Integration: When it comes to integration, document storage solutions effortlessly integrate with various software and tools within an organization. This enhancement of workflows allows for efficient document sharing and collaboration across diverse platforms, all in sync with the intricacies of data migration.
  • Information Search & Retrieval: Efficient search functionalities are vital. Users should be able to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
  • Scalability: A good document storage solution should be infinitely scalable for accommodating the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
  • Compliance: For businesses in regulated industries, compliance with industry standards and regulations is non-negotiable. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
  • Backup & Recovery: Regular backups and a robust recovery system are vital to businesses. Document Storage Solutions often include features for automated backups and recovery options.

Columbia, MO, Document Storage Solutions

There are a variety of capabilities HITS offers government agencies and other institutions and businesses in Columbia, MO, wanting data risk management solutions. See below for our core competenicies and what makes our services stand out:

Core Competencies

  • Document Scanning/Imaging
  • Document Conversion
  • Data Migration
  • Document Destruction
  • Document Storage Removal
  • Microfiche Conversion

Differentiators

  • 24/7 Robust Security
  • 8-Step Audit Trail Production Process
  • Document Storage Removal Solutions
  • HITS Kits Secure Shipping Platform
  • Proven Cutting-Edge Software
  • Industry Leader
  • Highly Trained Diverse Staff
  • 24 Years Industry Experience
  • Search and Find Application
  • Project Cost Containment

Data Storage Columbia, MO | Data Management | IT Solutions Near Me


HITS' document storage solutions are the ideal way for your Columbia business to not only secure and digitize your crucial documents, but also provide multi-platform access. STR8VIEW® is completely cloud-based and has a user-friendly interface, easy-to-use search engine, and complete data security. Our Paperless To Go product is designed to allow your workforce to work anywhere with no loss in document accessibility or quality. When you work with HITS for your document storage requirements, you can rest assured that your crucial data will be accessible from any browser, both now and into the future.

Contact A Proven Partner For Document Storage Solutions In Columbia, MO | HITS

Regardless of the scope of your business or organization, HITS has the ideal product to meet your Columbia, MO document storage needs. Medical providers, government agencies, and major international corporations use HITS' innovative services to digitize documents, improve data accessibility, and strengthen the security of their critical information. Our solutions are made to be secure and intuitive, are scalable for any application, and are programmed to save your Columbia business money, liability, and time.

We also provide the following services:

Join the growing number of Columbia, MO businesses who work with HITS to provide best-in-class document storage solutions built for security and for the future. Call us now at 314-837-4000 or contact us online to find out HITS can help reimagine your document management.