Medical Records Management in St. Louis

Medical records management in St. Louis. An efficient medical records management system is essential for any healthcare organization. It helps to streamline the process of managing patient medical records and other documents. A good medical records management system can save time and money, make it easier to retrieve and share information, and improve patient care. To learn more about what an efficient, cloud-based medical records management system can do for your practice, call HITS today at 314-837-4000 or tell us about your needs online for a free quote.

What Is Effective Medical Records Management in St. Louis?

An efficient medical records management system is designed to provide a secure and efficient way of managing medical records for healthcare organizations. This system allows healthcare providers to easily access, create, update, and store patient medical records and other documents in a secure and centralized location. The system includes features such as electronic forms, secure document sharing, and data analytics. It also provides a way to store, manage, and retrieve electronic medical records (EMRs) quickly and efficiently. It can be used to track patient visits, medications, diagnoses, lab results, and other types of information. The system can also be used to view and manage billing records, and to help healthcare providers with compliance and reporting requirements.

Medical records are subject to long retention periods. Traditionally, that meant yards of cabinets and piles of boxes, often at the cost of extra storage costs. However, more and more healthcare providers are moving to cloud as a way to save time, money, and energy, all while providing a better service to their patients.

HITS is dedicated to helping St. Louis healthcare providers help their patients

With our time-tested data migration and records management, we empower your office to work quickly and simply. We don't take any chances with your medical records because we know you can't either. With our system's easy-to-use user interface and proven, proprietary applications, the days of endlessly searching for records will be a thing of the past.

Benefits of a Cloud-Based Medical Records Management

Keep all records in one system
Do away with old legacy systems
Increase security (as 94% of businesses who moved to cloud say they have)
Automate processes that traditionally could result in human error
Reduce physical storage costs
Send, receive, and view images and imaging tests better
Eliminate the possibility of medical records becoming lost or damaged
Records can be accessed quickly, by different users
Unlimited scalability as your practice grows

How HITS Provides Medical Records Management in St. Louis

HITS has developed numerous tools, applications, and strategies to help St. Louis healthcare providers go paperless, streamline their processes, and move into the modern world. Among them are:

Digital Transformation With DocuMiner®

Our DocuMiner® application is an innovative tool that helps migrate your medical records from physical storage in St. Louis securely and efficiently. We achieve this in three easy steps:

Sort — We analyze your records in real time and provide you with a full manifest list. Then sort them into two categories: those you need to keep, and those you no longer need.
Shred — Next, we'll securely destroy any documents that have already met your retention policy to reduce liability and make your medical records management system in St. Louis more efficient.
Scan — Finally, we'll scan all of the records you need to keep and move them onto your preferred document management system so you can view them anytime, anywhere.

Throughout the scanning and migration process, we'll keep a close eye on the process to ensure no files are damaged or lost.

Monitoring Strip Scanning

There's no shortage of paper scanning companies in the St. Louis area. However, it takes special expertise to be able to scan more fragile documents such as mirofilms or blueprints. As any healthcare provider knows, fetal monitoring strips can be hard to digitize because they're several feet long, they come on slick paper, and they're creased and folded. Compounding that is the difficulty of viewing a document that is several feet long, and the fact that the American Health Information Management Association (AHIMA) recommends holding onto monitoring strips for 10 years past the age of maturity, or a total of 10 years.

HITS noticed a vacuum in the St. Louis medical records management industry for scanning and efficiently storing these strips. That's why we created our monitoring strip scanning system. With HITS, you won't have to waste any time digging through old boxes. You can maintain HIPAA compliance while being able to easily locate and read monitoring strips throughout your specific retention policy. The strips can be stored in our STR8VIEW® system, or any hard drives or servers you currently use.

STR8VIEW®

While we first started specifically working in the medical records management industry to scan and store fetal monitoring strips, many of our St. Louis clients quickly asked us if we could help them store more documents on cloud. We developed our STR8VIEW® software so that healthcare providers could house their patients' entire history in one place securely.

Most hybrid storage systems, while more efficient than paper storage, still stagger workflow and access when compared to cloud systems. We've worked with our St. Louis clients in the healthcare industry to develop STR8VIEW® so that it fits the industry's specific needs. STR8VIEW® is entirely HIPPAA-compliant, with streamlined search engine and migration capabilities. With STR8VIEW®, you'll enjoy:

Intuitive and friendly interface
Download and print capabilities
Audit tracking capabilities
Quick load and search display
Simultaneous access
Robust data protection and backup
Optimization for continuous view
Access across multiple devices
Encryption in transit and at rest