Medical Records Management in San Diego, CA
Medical records management in San Diego, CA. An efficient medical records management system is key for any healthcare organization. It seeks to modernize the process of managing patient medical records and other documents. A good medical records management system will make your and your staff's lives easier and improve patient experiences. To learn more about the benefits of a cloud-based medical records management system, speak to a hits representative today at 888-455-4484 or contact us through our website for a free quote.
Why Do I Need Effective Medical Records Management in San Diego, CA?
An efficient medical records management system is designed to provide a secure and efficient way of managing medical records, in one location, for healthcare organizations. The system includes features such as electronic intake forms, secure document sharing, and data analytics. It can be used to track patient visits, medications, imaging tests, and other types of information. The system can also be used to view and manage billing records, and to help healthcare providers with compliance and reporting requirements.
Medical records must legally be retained for long periods of time. Conventionally, that meant an excess of cabinets, folders, closets, and boxes, often at the cost of extra storage costs. However, more and more healthcare providers are moving to cloud as a way to save money and increase efficient, all while providing a better service to their patients.
HITS is committed to helping San Diego, CA healthcare providers help their patients. With our dependable records management, we permit your office to work more efficiently. We don't take any chances with your medical records because we know you can't either. With our system's practical interface and one-of-a-kind software, you'll have any record you want within seconds in no time.
Why You Should Switch to Cloud-Based Medical Records Management
- Historical data is centralized
- Do away with outdated legacy systems
- Easily maintain backups
- Increase security (as 94% of businesses who moved to cloud say they have)
- Automate processes that conventionally could result in human error
- Save money and space compared to physical storage
- Higher quality management and viewing of imaging tests
- Eliminate the prospect of medical records becoming lost or damaged
- Documents can be retrieved quickly, by different users
- Ability to scale endlessly as your patient base expands
How HITS Helps With Medical Records Management in San Diego, CA
HITS has developed numerous tools and strategies to help San Diego, CA healthcare providers get rid of paper and streamline how they store and access records. Three we use most often include:
Scanning Solutions With DocuMiner®
Our DocuMiner® application is a cutting-edge tool that helps transition your medical records from paper or on-premises storage in San Diego, CA securely and efficiently. Our process involves three easy steps:
- Sort — We go through every document and provide you with an itemized list. Then we divide them into two categories: those you need to hold on to, and those that have already met your specific retention policy.
- Shred — Next, we'll securely destroy any documents you no longer need to reduce liability and make your medical records management system in San Diego, CA more efficient.
- Scan — Finally, we'll scan all of the records you need to hold onto into your preferred file type and document management system.
As we perform the scanning procedure, we'll keep a close eye on the process to ensure all documents are successfully transferred.
Monitoring Strip Scanning
There are numerous paper scanning businesses in the San Diego, CA area. However, not all of them scan more fragile records such as mirofilms or blueprints. As any healthcare office knows, fetal monitoring strips can be hard to scan because they're several feet long, they come on slick paper, and they're creased. Making matters worse is their size makes it hard to read them continuously, and the fact that the AHIMA says that healthcare providers should hold onto monitoring strips for 10 years past the age of maturity.
HITS perceived a vacuum in the San Diego, CA medical records management industry for scanning and efficiently storing these strips. That's why we invented our monitoring strip scanning system. With our tools, you won't be inconvenienced trying to find faded strips in old boxes. You can maintain HIPAA compliance while being able to conveniently pinpoint and read monitoring strips for as long as you need to keep them. The strips can be placed in in a cloud or on-premises storage system.
We didn't stop coming up with solutions for the medical records management industry with scanning fetal monitoring strips, as many of our San Diego, CA clients soon inquired if they could store more documents on cloud. We developed our STR8VIEW® application so that healthcare providers could maintain other medical records in one place securely.
Most on-premises storage systems, while far better than paper storage, still stagger workflow and retrieval when compared to cloud systems. We've worked with our San Diego, CA clients in the healthcare industry to develop STR8VIEW® so that it works exactly how they need it to. STR8VIEW® is completely HIPPAA-compliant, is easily searchable and has migration capabilities. With STR8VIEW®, you'll enjoy:
- User-friendly interface
- Download and print ability
- Audit tracking ability
- Quick load and search display
- Access by multiple users at the same time
- Robust security and backup
- Optimization for continual viewing
- Access from any device
- Encryption in transit and at rest
Medical Records Management in San Diego, CA | HITS
The medical world is always changing, as are the needs of your patients. A successful medical records management system is essential for any healthcare provider to continue to serve both their patients and their business well. To talk more about your medical records management needs in San Diego, CA, contact a HITS representative today at 888-455-4484 or request a free quote.