Medical Records Management in Columbia, MO
Medical records management in Columbia, MO. An effective medical records management system is key for any healthcare organization. It helps to streamline the process of managing patient medical records and other documents. A good medical records management system will go a long way in improving the experience of your staff and patients. if you're interested in bringing your medical records management into the digital age, call HITS today at 888-455-4484 or contact us through our website for a free quote.
Why Do I Need Effective Medical Records Management in Columbia, MO?
A successful medical records management system is designed to provide a secure and efficient way of managing medical records, in a centralized location, for healthcare organizations. The system allows you to use digital intake forms, secure document sharing, and other records such as medication records. It also provides a way to store, manage, and access electronic medical records (EMRs) quickly and efficiently. The system can also be used to view and manage billing records, and to help healthcare providers with compliance and reporting requirements.
Medical records must legally be retained for long periods of time. Conventionally, that meant seemingly endless rows of cabinets and mountains of boxes, which can cost a medical office quite a lot of money. However, increasingly more healthcare providers are seeing the benefits of cloud-based solutions as a way to save money and boost efficient, in addition to allowing providers to improve client experience.
HITS is dedicated to helping Columbia, MO healthcare providers get rid of unmanageable paper. With our proven records management, we empower your office to work more efficiently. We don't take any chances with your medical records because we know you can't either. With our system's easy-to-use user interface and one-of-a-kind tools, the days of endlessly searching for records will be a thing of the past.
Benefits of a Cloud-Based Medical Records Management
- House all records in a centralized location
- Eliminate obsolete legacy systems
- Easily maintain backups
- Increase security (as more than 9 out of 10 businesses who moved to cloud say they have)
- Automate processes that traditionally could result in human error
- Save money and real estate compared to physical storage
- Send, receive, and view imaging tests better
- Eliminate the chance of medical records becoming lost or damaged
- Records can be accessed quickly and concurrently
- Unlimited scalability as your practice grows
How HITS Helps With Medical Records Management in Columbia, MO
HITS has created many different tools and procedures to help Columbia, MO medical organizations get rid of paper and move into the modern world. Three we use most often include:
Data Migration With DocuMiner®
Our DocuMiner® application is a cutting-edge tool that allows us to migrate your medical records from physical storage in Columbia, MO securely and efficiently. Our process involves three basic steps:
- Sort — We go through every document and provide you with an itemized list. Then we sort them into two groups: those you need to hold on to, and those you no longer need.
- Shred — Next, we'll securely destroy any records that have already met your retention policy to reduce liability and not bog down your new records management system in Columbia, MO.
- Scan — Finally, we'll scan all of the records you need to keep into your preferred file type and document management system.
Throughout the DocuMiner® process, we'll keep close watch on the process to ensure all documents are successfully scanned.
Monitoring Strip Scanning
There are numerous paper scanning businesses in the Columbia, MO area. However, not all of them scan more fragile records like mirofilms or blueprints. As any healthcare provider knows, fetal monitoring strips can be hard to scan due to their size, paper type, and folds. Making matters worse is the difficulty of viewing a document that is several feet long, and the fact that the American Health Information Management Association says that healthcare providers should keep monitoring strips 10 years past a patient's 18th birthday.
HITS noticed that the difficulty of storing these strips had not yet been addressed in the Columbia, MO medical records management industry. For that reason, we invented our monitoring strip scanning system. With HITS, you won't be inconvenienced trying to find faded strips in old boxes. You'll stay HIPAA compliant while being able to conveniently find and retrieve monitoring strips for as long as you need to maintain them. The strips can be stored in in a cloud or on-premises storage system.
While we first started specifically working for the medical records management industry to help maintain fetal monitoring strips, many of our Columbia, MO clients afterwards asked us if we could help them maintain more documents on our applications. We developed our STR8VIEW® tool so that healthcare providers could easily access other medical records in one place securely.
Almost all hybrid storage systems, while is preferable to paper storage, still cause users to be less efficient. We've designed our system alongside our Columbia, MO clients in the medical industry to develop STR8VIEW® so that it works exactly how they need it to. STR8VIEW® is completely HIPPAA-compliant, is easily searchable and has migration capabilities. With STR8VIEW®, you'll enjoy:
- Friendly interface
- Download and print capacity
- Audit tracking capabilities
- Quick load and search display
- Simultaneous access
- Robust data protection and backup
- Optimization for continual viewing
- Access across multiple devices
- Encryption in transit and at rest
Medical Records Management in Columbia, MO | HITS
As the medical world progresses, so do healthcare provider's needs, as well as the needs of those who seek care. An efficient medical records management system is vital for any medical office to continue to serve both their patients and their business well. To talk more about your medical records management needs in Columbia, MO, speak to a HITS representative today at 888-455-4484 or get a free quote.