Washington, DC

Medical Records Management in Washington, DC

Medical records management in Washington, DC. An efficient medical records management system is vital for any medical office. It helps to modernize how your organization creates, stores, and retrieves important patient records. A good medical records management system will go a long way in improving the experience of your staff and patients. To learn more about what an efficient, cloud-based medical records management system can do for your practice, speak to a hits representative today at 888-455-4484 or tell us about your needs through our website for a free quote.

Medical Records Management Washington, DC | Go Paperless | Document Management Near Washington

Why Do I Need Effective Medical Records Management in Washington, DC?

An effective medical records management system allows healthcare providers to easily retrieve, create, alter, and store patient medical records and other documents in a centralized location, while staying HIPAA-compliant. The system allows you to use electronic new patient sheets, secure document storing, and data analytics. It can be used to track patient visits, medications, test results, and other types of records. The system can also be used to view and manage billing records, and to help healthcare providers with compliance and reporting requirements.

Medical records have long life cycles. Traditionally, that meant a plethora of cabinets, folders, closets, and boxes, which can cost a healthcare provider quite a lot of money. However, more and more healthcare providers are moving to cloud as a way to save time, money, and energy, in addition to providing a better service to their patients.

HITS is dedicated to helping Washington, DC healthcare providers help their patients. With our time-tested records management, we allow your office to work quickly and simply. We don't take any chances with your medical records because we know you can't either. With our system's straightforward interface and proven applications, the days of endlessly searching for records will be a thing of the past.

Benefits of a Cloud-Based Medical Records Management

  • Historical data is centralized
  • Do away with obsolete legacy systems
  • Automatically create backups
  • Increase security (as more than 9 out of 10 businesses who moved to cloud say they have)
  • Automate processes that traditionally allow for human error
  • No more physical storage costs
  • Higher quality management and viewing of images
  • Eliminate the possibility of medical records becoming lost or damaged
  • Documents can be accessed quickly and concurrently
  • Unlimited scalability as your practice grows

HITS' Medical Records Management Technologies in Washington, DC

HITS has developed a variety of applications and techniques to help Washington, DC medical offices get rid of paper and move into the modern world. Among them are:

Data Migration With DocuMiner®

Our DocuMiner® application is an innovative tool that permits us to transition your medical records from analog storage in Washington, DC securely and efficiently. Our process involves three simple steps:

  1. Sort — We go through every document and provide you with an itemized list. Then we sort them into two categories: those you need to keep, and those you no longer need.
  2. Shred Next, we'll securely destroy any records you no longer need to reduce liability and not bog down your new records management system in Washington, DC.
  3. Scan — Finally, we'll digitize all of the documents you need to keep and move them onto your preferred document management system so you can view them anytime, anywhere.

As we carry out the migration process, we'll keep close watch on the process to ensure all documents are successfully scanned.

Monitoring Strip Scanning

There's no scarcity of businesses that offer scanning services in the Washington, DC area. However, it takes special expertise to be able to scan more complicated documents such as mirofilms or blueprints. As any medical office knows, fetal monitoring strips can be hard to scan due to their length, paper type, and folds. Making matters worse is their size makes it hard to read them continuously, and the fact that the American Health Information Management Association recommends holding onto monitoring strips for 10 years past the age of maturity.

HITS noticed that the difficulty of maintaining these strips had not yet been dealt with in the Washington, DC medical records management industry. That's why we invented our monitoring strip scanning system. With HITS, you won't have to waste any productivity digging through old boxes. You can maintain HIPAA compliance while being able to conveniently locate and view monitoring strips throughout their lifespan. The strips can be placed in our STR8VIEW® system, or on any on-premises servers you currently use.


While we first started specifically working for the medical records management industry to help maintain fetal monitoring strips, many of our Washington, DC clients soon asked us if we could help them store more documents on cloud. We invented our STR8VIEW® application so that healthcare providers could maintain other medical records in one place securely.

Almost all on-premises storage systems, even though they're is preferable to paper storage, still cause users to lose time and effort. We've designed our system with help from our Washington, DC clients in the healthcare industry to develop STR8VIEW® so that it fits the industry's specific needs. STR8VIEW® is entirely HIPPAA-compliant, with streamlined search engine and migration capabilities. With STR8VIEW®, you'll enjoy:

  • User-friendly interface
  • Download and print capabilities
  • Audit tracking capacity
  • Quick load and search display
  • Access by multiple users at the same time
  • Robust data protection and backup
  • Optimization for continuous view
  • Access across multiple devices
  • Encryption in transit and at rest

Medical Records Management Washington, DC | Document Management | Data Migration Near Washington

Medical Records Management in Washington, DC | HITS

As the medical world changes, so do its needs, as well as the needs of your patients. A successful medical records management system is key for any medical organization to keep up with the times. To talk more about your medical records management needs in Washington, DC, speak to a HITS representative today at 888-455-4484 or request a free quote.