Legal Document Scanning Services

Legal Document Scanning Services: Secure, Efficient, and Compliant Digital Solutions

In the legal industry, paper documents pile up fast—contracts, case files, court records, confidential agreements, and more. Storing and managing these records can become overwhelming, costly, and inefficient.

That’s where HITS’s Legal Document Scanning Services come in. We help law firms, corporate legal departments, and government agencies transition from paper to secure, searchable, and easily accessible digital records. Call us today at 314-837-4000 or contact us online to get started.



Why Legal Document Scanning is Essential

Legal professionals manage thousands of documents every year. From contracts and case files to court records and compliance reports, keeping everything organized in paper form creates major challenges.

The Problems with Paper-Based Legal Records

A single lost or misplaced document could jeopardize a case, violate client confidentiality, or lead to financial penalties.

How Legal Document Scanning Solves These Issues

  • Instant Search & RetrievalOCR (Optical Character Recognition) makes scanned files text-searchable, so you can find any document in seconds.
  • Stronger Security & Compliance – Digital records can be encrypted, password-protected, and tracked to ensure only authorized personnel have access.
  • Cost & Space Savings – Eliminate file cabinets, off-site storage costs, and wasted office space.
  • Disaster Recovery Protection – Digital backups prevent data loss from unexpected disasters.

By scanning, indexing, and securely storing legal records, HITS ensures faster workflows, greater security, and full compliance with legal regulations.

Key Features of HITS’s Legal Document Scanning Services

At HITS, we offer comprehensive scanning solutions designed specifically for law firms, corporate legal teams, and government agencies. Our proprietary DocuMiner® technology takes document scanning to the next level by intelligently sorting, indexing, and securely eliminating unnecessary files—ensuring a more efficient and compliant legal document management process.

📄 High-Quality Scanning & OCR (Optical Character Recognition)

  • Converts paper documents into searchable PDFs, TIFFs, and other digital formats.
  • Ensures high accuracy for court records, contracts, depositions, and legal correspondence.
  • Reduces human error and speeds up legal research.

⚖️ Compliance with Legal Standards

📑 Bulk Scanning

  • Handles large volumes of legal documents, whether scanning years of archives or active case files.
  • With DocuMiner®, documents are automatically categorized and sorted for optimal organization.

☁️ Cloud & Local Storage Integration

  • Seamlessly integrates with case management software, document management systems (DMS), and cloud platforms.
  • Custom metadata tagging makes it easy to sort and retrieve case files.
  • Secure access controls to protect confidential legal data.

By choosing HITS, legal professionals get a secure, efficient, and fully compliant document scanning solution that simplifies case management, regulatory compliance, and legal workflows. With DocuMiner®, you gain an extra layer of intelligent automation that streamlines the transition from paper to digital.

Industries & Legal Sectors We Serve

HITS provides legal document scanning solutions to a wide range of industries, ensuring secure, efficient, and compliant digital document management.

⚖️ Law Firms

  • Case Files & Depositions – Easily search, organize, and retrieve key legal documents.
  • Contracts & Agreements – Digitally store and secure client agreements and business contracts.
  • Legal Correspondence – Keep records of client communications, pleadings, and discovery files.

🏢 Corporate Legal Departments

  • Compliance Documents – Maintain secure records for legal and regulatory compliance.
  • HR & Employee Records – Digitize personnel files and company policies for easy access.
  • Vendor & Client Contracts – Organize business agreements with instant digital retrieval.

🏛️ Government & Public Sector

  • Court Records & Legal Filings – Securely digitize historical and active legal cases.
  • Regulatory & Administrative Files – Maintain compliance with secure document storage.
  • FOIA Requests & Public Records – Quickly process and manage document requests.

🏥 Healthcare & Insurance

  • Medical Malpractice Cases – Scan and store legal documents related to healthcare litigation.
  • Claims Processing & Policy Records – Ensure secure access to insurance documents.
  • Regulatory Compliance Files – Maintain HIPAA and industry compliance with digital storage.

With bulk scanning, secure cloud integration, and compliance-driven solutions, HITS meets the unique needs of every legal sector.

Benefits of Choosing HITS for Legal Document Scanning

HITS goes beyond basic scanning—our secure and efficient solutions provide law firms, corporate legal teams, and government agencies with key advantages.

💰 Cost-Effective & Time-Saving

  • Eliminates manual document handling and file storage costs.
  • Streamlines workflows with quick search and retrieval of scanned documents.

🔒 Secure & Compliant

  • Data encryption, chain-of-custody tracking, and access controls keep sensitive legal records safe.
  • Meets CJIS, HIPAA, GDPR, and NIST compliance standards.

🚀 Enhanced Productivity

  • Reduces time spent searching for paper records.
  • OCR-enabled scanning ensures all legal documents are text-searchable.

📈 Scalable & Custom Solutions

  • Services tailored for small firms to large legal departments.
  • Bulk scanning and on-demand solutions to fit your needs.

With HITS, legal professionals can focus on their cases while we handle the document management.

How Our Legal Document Scanning Process Works

HITS follows a secure, five-step process to ensure fast, accurate, and compliant document scanning.

1️⃣ Consultation & Needs Assessment

  • We discuss your document volume, security needs, and integration preferences.
  • Determine the best option for secure document pickup and off-site scanning at our facility.

2️⃣ Document Preparation & High-Speed Scanning

  • Staple/binding removal, sorting, and categorization for smooth processing.
  • OCR-enabled scanning and metadata tagging for easy searchability.

3️⃣ Quality Control & Security Check

  • Accuracy verification for every scanned document.
  • Strict chain-of-custody monitoring to maintain legal integrity.

4️⃣ Final Delivery & Integration

  • Files delivered in PDF, TIFF, JPEG, or your preferred format.
  • Cloud integration with case management systems and legal DMS platforms.

From consultation to delivery, HITS ensures your legal documents are digitized securely, accurately, and efficiently.

Get Started with HITS’s Legal Document Scanning Services

The legal industry can’t afford to rely on outdated paper records. Digitizing your legal documents ensures secure storage, instant retrieval, and full regulatory compliance—all while saving time and money.

At HITS, we make the transition fast, seamless, and 100% secure with:

  • Bulk scanning & OCR technology for instant searchability.
  • Cloud integration & legal software compatibility.
  • Secure, compliant document management (CJIS, HIPAA, GDPR, NIST).
  • Custom solutions for law firms, corporate legal teams, and government agencies.

📞 Call HITS today at 314-837-4000 or contact us online to schedule a consultation!

Let us handle the scanning, indexing, and secure storage so you can focus on what matters—practicing law. 🚀