Digital Preservation. Tech-driven, fast-paced, and rapid, the modern world of technology changes every day. It's our job at HITS to help companies maintain information and document organization that helps with storage, costs, enhanced security, and other features to bring operations up to modern standards. Contact our team online or call us direct at 314-837-4000 to learn more about Digital Perservation, its benefits, and our techniques now.
Digital Document and Asset Preservation with HITS
In today's data-driven world, ensuring long-term access to valuable records is essential. Whether managing government archives, financial records, medical research, or corporate data, organizations need reliable solutions to prevent data loss and maintain integrity.
HITS specializes in digital preservation solutions that protect your assets from file format obsolescence, corruption, and unauthorized alterations—so you can focus on what matters most.
What is Digital Preservation?
Digital content is at constant risk of becoming inaccessible due to corruption, loss, or outdated formats. Format obsolescence occurs when files can no longer be opened by modern software or devices.
Think of past technologies like Lotus 1-2-3, WordStar, and WordPerfect—once industry standards, now they are virtually unusable. The same fate awaits many of today’s digital formats without proactive preservation strategies. HITS ensures your critical information remains accessible, readable, and secure for future usage. Contact our team now to learn more about preserving digital content that can be accessed via multiple devices now and in the future.
Why Content Management & Backup Aren’t Enough
Many organizations have systems in place for managing short-term operational content, including:
- Content management systems
- Network drives & digital asset management
- Backups & archiving
While these solutions serve an important role, they come with major limitations:
- No automated, at-scale way to update file formats over time
- Limited capabilities for proving trustworthiness
- Long lead times to find information on tape or in dark archives
These methods were never designed to ensure the accessibility and authenticity of digital records over decades. This is where digital preservation can help.
Key Aspects of Digital Preservation
Without proper digital preservation, organizations face data loss, compliance risks, and operational inefficiencies. A few key elements of digital preservation include:
- Data Integrity: Prevents corruption, loss, or unauthorized alterations to electronic information
- File Format Management: Converting and updating files to improve access and readability
- Storage Redundancy: Implementing backups across secure, scalable environments
- Access Control and Security: Protects sensitive information from cyber threats (data breaches and hacks)
With HITS, you gain a structured, future-proof system designed to keep your digital records safe for years to come.
Who Needs Digital Preservation and Archiving?
A range of industries depend on digital preservation for secure data backups, efficiency, and reliable data retrieval. See below for a few examples of industries that rely on digital preservation and the various services HITS provides for private and public sectors.
Government & Public Sector
Federal, state, and local agencies must maintain public records, legal documents, and historical archives for compliance and transparency. Digital archiving ensures secure, long-term storage of legislation, tax records, and court documents that are important for FOI Requests and other governmental procedures and tax regulation purposes.
In the public (and legal) sector, this includes:
- Property deeds & land records: Essential for public access, legal disputes, and historical reference.
- Permits: Includes building, business, and zoning permits that regulate development and compliance.
- Vital records: Birth, marriage, and death certificates required for legal and governmental processes.
- Public meeting minutes: Records from city councils, planning boards, and other governmental bodies ensure transparency.
Healthcare & Life Sciences
Hospitals, research institutions, and pharmaceutical companies need to preserve patient records, medical research, and clinical trial data for decades (if not longer). At HITS, we follow regulatory compliance with HIPAA, the FDA, and other regulatory bodies that need these records to be both accessible and useful for research and data science. Medical records management is also important for personal and legal reasons.
Legal & Financial Services
Legal document services for law firms, banks, and insurance providers handle vast amounts of sensitive data that includes contracts, financial statements, and case files that must be securely stored and preserved. Compliance with SEC (Securities and Exchange Commission), FINRA, and GDPR (General Data Protection Regulation) requires proper digital record management.
Manufacturing & Engineering
In manufacturing and engineering, preserving critical documents like blueprints, CAD files, schematics, and technical documentation is essential for product development, compliance, and innovation. Digital archiving ensures these valuable assets remain secure, accessible, and protected from loss or degradation.
By digitizing your design history, you can:
- Protect Intellectual Property: Prevent loss of proprietary designs and ensure long-term accessibility.
- Ensure Regulatory Compliance: Maintain a secure, audit-ready archive to meet industry standards.
- Improve Workflow Efficiency: Instantly retrieve and share design files, reducing downtime and rework.
- Future-Proof Your Data: Prevent format obsolescence and ensure compatibility with evolving software.
With secure digital archiving, manufacturers and engineers can focus on innovation while safeguarding their technical assets for years to come.
Other Industries That Rely on Digital Preservation
From game tapes and family videos to vasts amounts of multimedia, digital preservation is essential in a number of industries. A few others include:
- Museums, Libraries, & Cultural Institutions: Protects and digitizes historical artifacts, manuscripts, and artwork to preserve cultural heritage and prevent physical decay. This is increasingly important for film, newspapers, and other printed media.
- Energy & Utilities: Maintains infrastructure documentation, regulatory reports, and environmental data to ensure operational continuity and compliance with environmental laws.
- Aerospace & Defense: Secures classified records, mission data, and engineering designs for national security, compliance, and long-term operational needs.
Why HITS for Digital Preservation?
With services like STR8VIEW®—a cloud-based data management system built for hospitals and other health organizations—and DocuMiner®—a record storage removal solution that scans, digitizes, and removes unwanted data—HITS is here to help your operation use, manage, and access data appropriately.
Our services help:
- Cut Costs, Save Time: Slash storage expenses and simplify data management. Speedy migration keeps workflows moving with minimal downtime.
- Solid Security: Encryption, access controls, and full compliance (GDPR, NIST) protect your data. Chain-of-custody tracking ensures total transparency.
- Boost Productivity: Instant access to migrated content. Future-proof formats keep your information usable and accessible.
- Scalable & Tailored: Solutions for small and major organizations. Our team offers bulk and on-demand data migration to meet your needs.
We take pride in document management, information safety, and accessibility. To learn more about digital preservation, you can contact our team online or call us directly at 314-837-4000 for more information.