Federal Government Document Scanning

Federal Government Document Scanning. With recent changes in governmental policy mandating that all federal government departments and agencies transition to a fully digital, paperless workspace by the end of 2022, it has never been more critical for federal government officers to work with a trusted document scanning partner. However, finding a document scanning firm that is fully equipped to handle the demands of federal government work is not always the easiest of tasks. You want a document scanning contractor that is committed to security, offers ease of use and flexibility, and has document scanning solutions scalable to any size task or department.

At HITS, our complete line of document scanning services are perfectly suited to federal government applications. We offer industry-leading security features such as a unique audit trail process and real-time tracking so that you can be confident the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Finally, our 24-hour support team is ready to assist you with whatever problems may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted federal government document scanning partner and future-proof your critical data.

Now Is The Time To Digitize Your Documents

The need for federal government departments, offices, and agencies to scan their important documents has never been greater than it is today. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This document outlined a wide-ranging plan to streamline the federal government, identify core competencies, boost efficiency, and eliminate or restructure certain federal departments. Many of these plans were never adopted, but one that was has far-reaching consequences for federal government offices and their document management: as of December 31, 2022, all federal government business processes and records must be digitized, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, best practices, and a roadmap to successfully moving to a paperless environment.

While there was a roughly four-year interval between the announcement of this new policy and the deadline for its implementation, many government offices and agencies are still scrambling to make sure they meet the order's requirements. Many government offices or departments had not updated their document systems in years, used outdated software, or simply pressed on believing that paper records would always be used. However, there are multiple reasons why the federal government adopted this new policy: it improves accessibility for end-users, ensures data will be secure into the future, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Document Scanning Solutions

For more than 25 years, HITS has been a global leader in complete, secure document scanning and data management applications for all manner of industries, ranging from health care to biotechnology to manufacturing and beyond. Our services give our clients 24/7 access to crucial documents, reduce liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the documents you need while securely shredding those you no longer require and digitize your documents with appropriate metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how critical governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are built to make sure that your critical data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Federal Government Document Scanning Specialists | HITS

As the United States federal government deadline to digitize documents and transition to a fully paperless work ecosystem nears, it is all the more important to find a document scanning partner that you can trust will secure your documents for the future, ensure complete information security, and who understands the special needs of federal government offices and agencies. The document services experts at HITS have decades of experience helping private sector businesses ranging from Fortune 500 multinational corporations to major universities to regional hospital systems reimagine the way they look at data management and secure their sensitive documents for the future.

With industry-leading technology and a commitment to personal customer service, HITS is ready to help your department, office, or agency meet its document scanning goals. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your federal government document scanning goals.