Herndon, VA

Federal Government Document Scanning Herndon, VA

Federal Government Document Scanning Herndon, VA. With recent changes in governmental policy requiring all federal government departments and agencies transition to a completely digital, paperless environment by the end of 2022, it has never been more critical for federal government officials in Herndon to work with a specalist document scanning corporation. However, looking for a document scanning firm in Herndon, VA that is able to handle the requirements of federal government work is not always a simple task. You want a document scanning firm that is motivated to guarantee to security, gives you ease of use and flexibility, and has document scanning solutions that can fit any size task or department.

At HITS, our full complement of document scanning services are perfectly suited for federal government applications in Herndon, VA. We offer industry-leading security features including an exclusive audit trail process and real-time tracking so that you can be confident that the right documents are being converted. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Finally, our 24-hour support team is on call to assist you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Give us a call today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Herndon federal government document scanning teammate and secure your important data.

Now Is The Time To Digitize Your Documents

The requirement for federal government offices, agencies, and departments in Herndon, VA to scan their important documents has never been greater than it is today. In 2018, the then-President issued a report known as Delivering Government Solutions in the 21st Century. This white paper laid out an extensive plan to cut weight at the federal government, identify core competencies, improve efficiency, and eliminate or restructure a number of federal departments. A substantial number of of these plans were never put into place, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be digitized, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, ideal implementation, and a roadmap to successfully implement a paperless department.

While there was a roughly four-year interval between the announcement of this new policy and the date of its implementation, many government offices and agencies in Herndon are still flailing to make sure they meet the order's requirements. Many government offices or departments had not updated their document systems in some time, used previous-generation software, or simply went about their business believing that paper records would always be used. However, there are multiple reasons why the federal government implemented this new policy: it improves accessibility for citizens, ensures data will be secure into the future, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Herndon, VA Document Scanning Solutions

For more than 25 years, HITS has been a global leader in total, secure document scanning and data management applications for all manner of industries in Herndon, ranging from health care to bio-technology to manufacturing and beyond. Our products give our Herndon, VA clients 24/7 access to key documents, limit liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to keep the data you need while securely shredding those you no longer require, and digitize your documents with required metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully comprehends the importance of information security and how proprietary governmental information cannot be allowed to leak to the wrong people. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail procedure, HITS document scanning services are constructed to make sure that your proprietary data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Herndon, VA Federal Government Document Scanning Experts | HITS

As the United States' federal government deadline to digitize documents and move to a fully paperless work environment nears, it is all the more important to find a Herndon document scanning partner that you can rely on to secure your documents for the future, guarantee total information security, and who knows the unique requirements of federal government offices and agencies. The Herndon, VA document services team at HITS have decades of experience helping private sector businesses as diverse as Fortune 500 global corporations to major universities to large hospital systems rethink the way they view data management and secure their proprietary documents for the future.

With industry-leading technology and a promise to provide personal customer service, HITS is ready to help your Herndon, VA federal government agency, department, or office achieve its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Herndon federal government document scanning goals.