Document Storage Solutions Independence, MO
Document Storage Solutions in Independence, MO. Organizations large and small all over Independence are increasingly coming to the realization that the usual way of storing documents is unprofitable, unsafe, and inefficient. Having large quantities of old paperwork in warehouses or stuffed into closets is a surefire way to have critical documents fall through the cracks and not have it available when you need it the most. With advancements in technology and changes in attitudes, more and more clients and employees in Independence require access to data from anytime, anywhere, and from any platform, and having your documents stashed away in a file cabinet obviously keeps you from accessing that data. Even worse, paper documents are in danger of damage from fire, flooding, or the ravages of time, and once that data is gone there is no way to replicate it or bring it back. Lastly, having to store documents either at an off-site facility or at your main location takes up valuable storage space, and if overflow facilities are needed, rent and storage costs can quickly pile up.
An increasing amount of businesses and agencies across Independence, MO are looking for affordable, efficient document storage solutions, and HITS has the perfect solution for any size company: DocuMiner®. Trusted by Fortune 500 companies and small businesses both, DocuMiner® grants you the ability to sort through thousands of files and mark what you need to keep and what you don't need anymore. HITS handles all the work, allowing your business to focus on your main work and allow the Independence, MO data management experts simplify your document storage requirements. This includes HIPAA regulations.
Contact the Independence, MO, Industry Leader In Document Storage Solutions
Get in touch with HITS now by contacting them online or dialing 314-837-4000 and learn more about how DocuMiner® is the ideal document storage solution for your Independence business or agency. With reliable customer service, a commitment to security, and best-in-class technology, HITS is your source for Independence document storage solutions from secure destruction to document scanning.
How DocuMiner® Works
DocuMiner® from HITS is the safe, efficient, and secure way to rethink your document storage strategy and future-proof your critical files. Our process reduces liability, improves document quality, and opens up space and money that your business or governmental department can utilize to concentrate on what's really important.
The seasoned staff at HITS will sift through your information using our industry-leading, in-house DocuMiner® application. This data is analyzed in real time and is made accessible for you to monitor throughtout the process. Once our application is finished sorting through your files, it divides them into two piles: one to keep, and one to get rid of. Naturally, since there may be certain paperwork that our system thinks are no longer needed but that you believe to be necessary materials, you will have the final say on what is saved and what gets shredded. Your privacy is another concern.
After you have finalized the manifest, HITS then gets to work digitizing the documents you want to save and securely destroying those that you do not need anymore. We use ultra-secure, multi-phase shredding techniques that ensure utter document security. Our scanning system can convert your information into any file format, such as .PNG, .PDF, .JPG, and more. Once scanned, this new data is yours to keep and utilize however you want. We advise uploading this data to a secure document managment system such as our own STR8VIEW® system, but if you already use an established document management platform we can easily upload this new data to it too. If you would rather use a hardware-based system for your data, you can elect to have your data transferred to an encrypted hard disk.
Independence Document Storage Solutions Built For Tomorrow
Recent events have not only changed our daily lives, they've also affected how we do business and the way in Independence, MO in which we work. Many firms who began to grow their work from home options during the COVID-19 pandemic are now electing to make them permanent, or at least moving to a "hybrid" modality where staffers will only be in the office for part of the week. With fewer bodies in the building, companies are also re-thinking how much room they need: why pay more rent for a vast office when most days there will not be that many people using it? Independence jobseekers, as well, are expecting comprehensive work-from-home programs when searching for a new job in Independence, MO, and as such ask that proprietary data needed for specific tasks be made accessible at any time and on any platform.
Below are a few of the critical reasons document storage solutions in Independence, MO, are beneficial for organizations:
- Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, obliterating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
- Organization & Indexing: These solutions often provide tools for methodically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search and retrieve specific documents.
- Security: Security is a critical aspect of document storage solutions in Independence, MO. These systems go above and beyond, incorporating features such as stringent access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with unyielding data protection regulations and ensuring the secure destruction of data when necessary.
- Collaboration: Many solutions encourage collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
- Integration: When it comes to integration, document storage solutions flawlessly mesh with various software and tools within an organization. This fine-tuning of workflows allows for cohesive document sharing and collaboration across diverse platforms, all in sync with the intricacies of data migration.
- Information Search & Retrieval: Efficient search functionalities are paramount. Users should be allowed to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
- Scalability: A good document storage solution should be scalable to infinity to accommodate the growing volume of documents within an organization. This is particularly crucial for businesses that experience expansion or increased document creation over time.
- Compliance: For businesses in regulated industries, compliance with industry standards and regulations is absolutely essential. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
- Backup & Recovery: As a robust recovery system, regular backups are vital for businesses. Document Storage Solutions often include features for automated backups and recovery options.
Independence, MO, Document Storage Solutions
There are a number of services HITS offers government agencies and other institutions and businesses in Independence, MO, needing data risk management solutions. See below for our core competenicies and what makes our services stand out:
- Document Scanning/Imaging
- Document Conversion
- Data Migration
- Document Destruction
- Document Storage Removal
- Microfiche Conversion
- 24/7 Robust Security
- 8-Step Audit Trail Production Process
- Document Storage Removal Solutions
- HITS Kits Secure Shipping Platform
- Proven Cutting-Edge Software
- Industry Leader
- Highly Trained Diverse Staff
- 24 Years Industry Experience
- Search and Find Application
- Project Cost Containment
HITS' document storage solutions are the ideal method for your Independence business to not only digitize and secure your critical documents, but also provide multi-platform access. STR8VIEW® is completely cloud-based and has a user-friendly interface, easy-to-use search engine, and robust data security. Our Paperless To Go service is crafted to allow your staff to work anywhere with no loss in document accessibility or quality. When you choose HITS for your document storage solutions, you can rest assured that your important data will be accessible from any browser, both today and tomorrow.
Contact A Proven Partner For Document Storage Solutions In Independence, MO | HITS
Regardless of the size of your business or organization, HITS has the perfect product to tackle your Independence, MO document storage needs. Government agencies, major international corporations, and medical providers use HITS' innovative services to digitize documents, facilitate data accessibility, and strengthen the security of their sensitive information. Our solutions are made to be secure and intuitive, can be made to fit any application, and are programmed to save your Independence business money, liability, and time.
We also provide the following services:
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Join the growing number of Independence, MO businesses who are choosing HITS to provide industry-leading document storage solutions built for security and for the future. Call us today at 314-837-4000 or talk to us online to find out HITS can help reimagine your document management.