Document Storage Solutions Richmond Heights, MO

Document Storage Solutions in Richmond Heights, MO. Organizations large and small all over Richmond Heights are increasingly coming to the realization that the old way of storing documents is unprofitable, unsafe, and inefficient. Having substantial numbers of old forms and files in storage or jammed into closets is a surefire way to lose track of crucial information and not have it ready when called upon. With recent advances in technology, a growing number of clients and employees in Richmond Heights demand access to data from anytime, anywhere, and from any platform, and having your documents in storage clearly prevents that access. What's more, paper documents are susceptible to damage from floods decay over time, or fire damage, and once that damage occurs there is no bringing it back. Finally, having to store documents either at an off-site facility or at your main location occupies precious storage space, and if additional storage is necessary, rent and storage fees can quickly snowball.

A growing number of businesses and agencies across Richmond Heights, MO are searching for efficient, affordable document storage solutions, and HITS has the perfect answer for any size firm: DocuMiner®. Trusted by Fortune 500 companies and small businesses alike, DocuMiner® gives you the ability to sift through thousands of pages and mark what you want to hold on to and what you can get rid of. HITS does all the work, allowing your business to focus on more important tasks and allow the Richmond Heights, MO data management specialists simplify your document storage requirements. This includes HIPAA regulations.

Contact the Richmond Heights, MO, Industry Leader In Document Storage Solutions

Get in touch with HITS now by contacting them online or calling 314-837-4000 and find out more about how DocuMiner® is the ideal document storage solution for your Richmond Heights business or agency. With friendly customer service, a commitment to security, and first-class technology, HITS is your source for Richmond Heights document storage solutions ranging from document scanning to warehousing.

How DocuMiner® Works

DocuMiner® from HITS is the efficient, secure, and safe way to rethink your document storage strategy and future-proof your important files. Our process reduces liability, safeguards document quality, and opens up space and money that your business or governmental department can use to concentrate on what's really important.

The veteran team at HITS will sift through your paperwork using our industry-leading, in-house DocuMiner® system. This data is read in real time and is made available for you to track throughtout the process. Once DocuMiner® is finished combing through your files, it sorts them into two piles: one that you'll keep, and one to shred. Naturally, since there may be a few paperwork that our system believes are no longer needed but that you believe to be important materials, you will have the last word on what is saved and what gets shredded. Your privacy is another concern.

After you have finalized the manifest, HITS then begins the process of digitizing the documents you want to keep and securely destroying those that you do not need anymore. We use extra-secure, multi-phase shredding techniques that ensure complete document security. Our scanning system can convert your documents into any file format, including .JPG, .PNG, .PDF, and more. Once scanned, this new data is yours to keep and utilize however you see fit. We recommend uploading this data to a secure document managment system such as our own STR8VIEW® application, but if you already use an established document management application we can easily upload this new data to it as well. If you would rather use a hardware-based system for your data, you can elect to have your data saved on an encrypted hard disk.

Richmond Heights Document Storage Solutions Built For The Future

Recent events have not only altered our daily lives, they've also changed how we do business and the way in Richmond Heights, MO that we work. Many firms who began to grow their work from home choices during the COVID-19 pandemic are now electing to make them permanent, or at least transitioning to a "hybrid" model where staffers will only be in the office for a few days a week. With less workers in the building, businesses are also reconsidering how much space they need: why pay exorbitant rent for a vast office when on an average day there will not be that many people on site? Richmond Heights jobseekers, as well, are wanting comprehensive work-from-home policies when looking for a new job in Richmond Heights, MO, and as such demand that crucial data necessary for certain tasks be made accessible at any time and on any platform.

Below are a few of the essential reasons document storage solutions in Richmond Heights, MO, are beneficial for public and private organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, eliminating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search and retrieve specific documents.
• Security: Security is a critical aspect of document storage solutions in Richmond Heights, MO. These systems go above and beyond, incorporating features such as stringent access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with strict data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions facilitate collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions flawlessly integrate with various software and tools within an organization. This fine-tuning of workflows allows for cohesive document sharing and collaboration across diverse platforms, all aligned with the intricacies of data migration.
• Information Search & Retrieval: Efficient search functionalities are paramount. Users should be allowed to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be infinitely scalable for accommodating the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is non-negotiable. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: Regular backups and a robust recovery system are indispensable to businesses. Document Storage Solutions often include features for automated backups and recovery options.

Richmond Heights, MO, Document Storage Solutions

There are a number of services HITS offers government agencies and other institutions in Richmond Heights, MO, searching for data risk management solutions. See below for our core competenicies and what makes our services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the ideal way for your Richmond Heights business to not only secure and digitize your critical documents, but also enable multi-platform access. STR8VIEW® is entirely cloud-based and has an intuitive interface, robust search engine, and complete data security. Our Paperless To Go service is designed to allow your employees to work anywhere with no loss in document accessibility or quality. When you work with HITS for your document storage requirements, you can be sure that your sensitive data will be accessible from any device, both now and into the future.

Contact A Proven Partner For Document Storage Solutions In Richmond Heights, MO | HITS

No matter the size of your office, HITS has the best product to tackle your Richmond Heights, MO document storage needs. Medical providers, government agencies, and major international corporations utilize HITS' innovative services to digitize documents, facilitate data accessibility, and improve the security of their proprietary information. Our solutions are made to be secure and intuitive, are scalable for any application, and are programmed to save your Richmond Heights business liability, time, and money.

We also provide the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the many Richmond Heights, MO businesses who partner with HITS to provide industry-leading document storage solutions made for security and for the future. Call us now at 314-837-4000 or contact us online to find out HITS can help reimagine your document management.