Document Storage Solutions Richmond, VA
Document Storage Solutions in Richmond, VA. Organizations large and small all over Richmond are increasingly coming to the realization that the traditional way of storing documents is unprofitable, unsafe, and inefficient. Having large amounts of old forms and files in warehouses or jammed into spare rooms is an easy way to have critical documents fall through the cracks and not have it available when you need it the most. With recent advances in technology, more and more clients and employees in Richmond require access to data from any platform and any location, and having your documents in a box clearly hinders access. Even worse, paper documents are liable to damage from decay over time, fire, or flooding, and once that data is gone there is no bringing it back. Finally, having to store documents either at an off-site facility or at your main location takes up precious storage space, and if additional facilities are needed, rent and storage fees can quickly pile up.
A growing number of firms across Richmond, VA are searching for affordable, efficient document storage solutions, and HITS has the perfect answer for any size firm: DocuMiner®. Used by Fortune 500 companies and small businesses alike, DocuMiner® grants you the ability to sort through thousands of files and mark what you want to keep and what you don't need anymore. HITS does all the work, allowing your business to focus on more important tasks and allow the Richmond, VA data management experts take care of your document storage requirements.
Contact The Richmond, VA Industry Leader In Document Storage Solutions
Talk to HITS now by contacting them online or calling 314-837-4000 and learn more about how DocuMiner® is the ideal document storage solution for your Richmond business or agency. With personal customer service, a commitment to security, and best-in-class technology, HITS is your source for Richmond document storage solutions ranging from document scanning to warehousing.
How DocuMiner® Operates
DocuMiner® from HITS is the efficient, secure, and safe way to rebuild your document storage strategy and future-proof your important files. Our process reduces liability, improves document quality, and frees up space and money that your business or governmental department can utilize to focus on other, more mission-critical tasks.
The experienced team at HITS will comb through your information using our top-of-the-range, proprietary DocuMiner® application. This data is analyzed as it is processed and is made accessible for you to monitor throughtout the process. Once DocuMiner® is finished combing through your files, it sorts them into two categories: one to scan, and one to get rid of. Logically, since there may be some files that our system thinks are not required but that you believe to be necessary documents, you will have the final say on what is saved and what gets shredded.
After you have approved a complete manifest, HITS then gets to work digitizing the documents you want to retain and securely shredding those that you do not need anymore. We use ultra-secure, multi-process shredding processes that guarantee utter document security. Our scanning process can convert your information into any file format, including .JPG, .PNG, .PDF, and more. Once scanned, this new data is yours to keep and utilize however you want. We recommend uploading this data to a secure document managment system such as our own STR8VIEW® system, but if you already use an established document management application we can easily send this new data to it as well. If you do not want to use a cloud-based service for your data, you can elect to have your data saved on a secure hard disk.
Richmond Document Storage Solutions Built For The Future
Recent events have not only altered our daily lives, they've also affected how we do business and the environment in Richmond, VA that we work. Many businesses who began to build on their work from home choices during the COVID-19 pandemic are now deciding to make them permanent, or at least transitioning to a "hybrid" model where workers will only be in the office for half of the week, if not less. With fewer bodies in the building, companies are also re-thinking how much space they need: why pay more rent for a sprawling office when on an average day there will not be that many people using it? Richmond jobseekers, as well, are expecting extensive work-from-home options when searching for a new job in Richmond, VA, and as such ask that critical data needed for certain tasks be made accessible at any time and on any platform.
HITS' document storage solutions are the perfect way for your Richmond business to not only secure and digitize your crucial documents, but also offer multi-platform access. STR8VIEW® is entirely cloud-based and has a user-friendly interface, robust search engine, and complete data security. Our Paperless To Go service is crafted to allow your staff to work anywhere with no loss in document accessibility or quality. When you choose HITS for your document storage requirements, you can be sure that your crucial data will be accessible from any device, both now and into the future.
Contact A Proven Partner For Document Storage Solutions In Richmond, VA | HITS
Regardless of the size of your organization or business, HITS has the ideal product to fulfill your Richmond, VA document storage needs. Major international corporations, medical providers, and government agencies use HITS' innovative services to digitize documents, improve data accessibility, and strengthen the security of their critical information. Our solutions are built secure and intuitive, can be made to fit any application, and are programmed to save your Richmond business time, money, and liability.
Join the many Richmond, VA businesses who work with HITS to provide best-in-class document storage solutions built for security and for the future. Call us today at 314-837-4000 or talk to us online to see how HITS can help reimagine your document management.