Document Storage Solutions Blue Springs, MO

Document Storage Solutions in Blue Springs, MO. Firms large and small all over Blue Springs are increasingly coming to the realization that the traditional way of storing documents is inefficient, unprofitable, and most of all unsafe. Having substantial amounts of old forms and files in storage or jammed into closets is a surefire way to have critical documents fall through the cracks and not have it available when called upon. With recent advances in technology, more and more clients and employees in Blue Springs require access to data from any platform and any location, and having your documents in storage obviously keeps you from accessing that data. Even worse, paper documents are susceptible to damage from decay over time, fire, or flooding, and once that damage occurs there is no way to replicate it or bring it back. Lastly, storing old documents whether at an off-site facility or at your main location occupies precious storage space, and if additional facilities are needed, rent and storage charges can quickly pile up.

More and more firms across Blue Springs, MO are searching for affordable, efficient document storage solutions, and HITS has the perfect answer for any size firm: DocuMiner®. Used by Fortune 500 companies and small businesses alike, DocuMiner® gives you the ability to sort through thousands of papers and identify what you want to hold on to and what you no longer require. HITS takes care of all the work, giving your firm the chance to focus on your main work and let the Blue Springs, MO data management experts simplify your document storage needs. This may include HIPAA regulations.

Contact the Blue Springs, MO, Industry Leader In Document Storage Solutions

Talk to HITS now by contacting them online or calling 314-837-4000 and learn more about how DocuMiner® is the premier document storage solution for your Blue Springs business or agency. With friendly customer service, a commitment to security, and first-class technology, HITS is your source for Blue Springs document storage solutions ranging from secure destruction to document scanning.

How DocuMiner® Works

DocuMiner® from HITS is the efficient, secure, and safe way to rethink your document storage strategy and future-proof your important files. Our process cuts liability, safeguards document quality, and frees up space and money that your business or governmental department can utilize to concentrate on more important matters.

The veteran team at HITS will comb through your paperwork using our cutting-edge, proprietary DocuMiner® system. This data is read in real time and is made accessible for you to monitor throughtout the process. Once our application is finished sifting through your files, it divides them into two categories: one to scan, and one to shred. Logically, since there may be certain paperwork that our system believes are not required but that you know are necessary materials, you will have the last word on what gets scanned and what gets shredded. Your company's privacy is an additional concern.

After you have finalized the manifest, HITS then starts work on digitizing the documents you want to save and securely destroying those that you no longer need. We use ultra-secure, multi-process shredding techniques that guarantee total document security. Our scanning process can convert your data into any file format, including .PDF, .JPG, .PNG, and more. Once scanned, this new data is your property and able to be used any way you want. We recommend uploading this data to a cloud-based document managment system such as our own STR8VIEW® application, but if you already have a trusted document management platform we can easily send this new data to it as well. If you would rather use a hardware-based system for your data, you can choose to have your data saved on a secure hard drive.

Blue Springs Document Storage Solutions Built For The Future

Recent events have not only changed our daily lives, they've also changed how we do business and the environment in Blue Springs, MO in which we work. Many firms who began to build on their work from home options during the COVID-19 pandemic are now choosing to make them permanent, or at least transitioning to a "hybrid" modality where staffers will only be in the office for a few days a week. With less bodies in the building, businesses are also re-thinking how much space they need: why pay exorbitant rent for a vast office when most of the time there will not be that many people using it? Blue Springs employees, as well, are wanting extensive work-from-home programs when looking for a new job in Blue Springs, MO, and as such demand that critical data necessary for certain tasks be made available at any time and on any platform.

Below are some of the critical reasons document storage solutions in Blue Springs, MO, are beneficial for organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, eliminating the need for physical paperwork. This savesae physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search and find specific documents.
• Security: Security is a pivotal aspect of document storage solutions in Blue Springs, MO. These systems go above and beyond, incorporating features such as stringent access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with unyielding data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions encourage collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions seamlessly blend with various software and tools within an organization. This enhancement of workflows allows for harmonious document sharing and collaboration across diverse platforms, all coordinated with the intricacies of data migration.
• Information Search & Retrieval: Efficient search functionalities are paramount. Users should be able to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be infinitely scalable to accommodate the growing volume of documents within an organization. This is particularly crucial for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is imperative. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: As a robust recovery system, regular backups are crucial to companies. Document Storage Solutions often include features for automated backups and recovery options.

Blue Springs, MO, Document Storage Solutions

There are a variety of services HITS offers government agencies and other institutions in Blue Springs, MO, in need of data risk management solutions. See below for our core competenicies and what makes our services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the ideal way for your Blue Springs business to not only digitize and secure your crucial documents, but also offer multi-platform access. STR8VIEW® is completely cloud-based and has a user-friendly interface, easy-to-use search engine, and complete data security. Our Paperless To Go service is designed to allow your staff to work anywhere with no loss in document accessibility or quality. When you work with HITS for your document storage solutions, you can be sure that your important data will be accessible from any device, both now and into the future.

Contact A Proven Partner For Document Storage Solutions In Blue Springs, MO | HITS

Regardless of the scope of your organization or business, HITS has the perfect product to meet your Blue Springs, MO document storage needs. Major international corporations, medical providers, and government agencies use HITS' innovative services to digitize documents, improve data accessibility, and strengthen the security of their sensitive information. Our solutions are built secure and intuitive, are scalable for any application, and are programmed to save your Blue Springs business liability, time, and money.

We also help with the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the growing number of Blue Springs, MO businesses who work with HITS to provide industry-leading document storage solutions made for security and for the future. Call us today at 314-837-4000 or talk to us online to find out HITS can help reimagine your document management.