Document Storage Solutions Takoma Park, MD

Document Storage Solutions in Takoma Park, MD. Firms large and small all over Takoma Park are increasingly coming to the realization that the traditional way of storing documents is unsafe, inefficient, and most importanly unprofitable. Having substantial quantities of old forms and files in storage or jammed into closets is a surefire way to have this crucial information fall through the cracks and not have it available when you need it the most. With advancements in technology and changes in attitudes, more and more clients and employees in Takoma Park demand access to data from anywhere and at any time, and keeping your documents stashed away in a file cabinet clearly hinders access. Even worse, paper documents are susceptible to damage from floods decay over time, or fire damage, and once that damage occurs you cannot get it back. Lastly, having to store documents whether at an off-site facility or at your main location occupies precious storage space, and if overflow storage is necessary, rent and storage fees can quickly add up.

An increasing amount of firms across Takoma Park, MD are searching for efficient, affordable document storage solutions, and HITS has the perfect solution for any size company: DocuMiner®. Used by small businesses and Fortune 500 companies alike, DocuMiner® grants you the power to sift through thousands of pages and mark what you want to hold on to and what you no longer require. HITS takes care of all the work, allowing your business to focus on more important tasks and let the Takoma Park, MD data management experts simplify your document storage requirements. This includes HIPAA regulations.

Contact the Takoma Park, MD, Industry Leader In Document Storage Solutions

Talk to HITS now by contacting them online or calling 314-837-4000 and find out more about how DocuMiner® is the ideal document storage solution for your Takoma Park business or agency. With friendly customer service, a commitment to security, and first-class technology, HITS is your source for Takoma Park document storage solutions from document scanning to warehousing.

How DocuMiner® Works

DocuMiner® from HITS is the efficient, secure, and safe way to rethink your document storage strategy and future-proof your critical files. Our process cuts liability, safeguards document quality, and makes available space and money that your firm or department can use to concentrate on more important matters.

The experienced team at HITS will sort through your paperwork using our industry-leading, proprietary DocuMiner® system. This data is read in real time and is made available for you to track throughtout the process. Once our application is finished sorting through your files, it divides them into two groups: one that you'll keep, and one to shred. Logically, since there may be a few paperwork that our system thinks are surplus to requirements but that you know are critical materials, you will have the final say on what is kept and what goes to the shredder. Your privacy is another concern.

After you have finalized the manifest, HITS then starts work on digitizing the documents you want to keep and securely destroying those that you no longer need. We use ultra-secure, multi-phase shredding processes that ensure utter document security. Our scanning system can convert your data into any file format, such as .JPG, .PNG, .PDF, and more. Once scanned, this new data is yours to keep and utilize however you see fit. We recommend uploading this data to a secure document managment system such as our own STR8VIEW® application, but if you already use an established document management system we can easily send this new data to it as well. If you would rather use a hardware-based system for your data, you can elect to have your data transferred to an encrypted hard disk.

Takoma Park Document Storage Solutions Built For Tomorrow

The past few years have not only altered our everyday lives, they've also affected how we work and the environment in Takoma Park, MD that we work. Many firms who began to build on their work from home choices during the COVID-19 pandemic are now electing to make them permanent, or at least transitioning to a "hybrid" modality where employees will only be at the office for half of the week, if not less. With fewer people in the building, firms are also reimagining how much square footage they need: why pay exorbitant rent for a vast office when most days there will not be that many people on site? Takoma Park employees, as well, are expecting extensive work-from-home options when looking for a new job in Takoma Park, MD, and as such ask that crucial data needed for specific tasks be made accessible at any time and on any platform.

Below are some of the critical reasons document storage solutions in Takoma Park, MD, are beneficial for public and private organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, eradicating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for methodically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search and find specific documents.
• Security: Security is a pivotal aspect of document storage solutions in Takoma Park, MD. These systems go above and beyond, incorporating features such as robust access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with strict data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions encourage collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions seamlessly integrate with various software and tools within an organization. This fine-tuning of workflows allows for efficient document sharing and collaboration across diverse platforms, all aligned with the intricacies of data migration.
• Information Search & Retrieval: Efficient search functionalities are vital. Users should be able to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be able to scale endlessly to accommodate the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is absolutely essential. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: Regular backups and a robust recovery system are crucial to companies. Document Storage Solutions often include features for automated backups and recovery options.

Takoma Park, MD, Document Storage Solutions

There are a number of capabilities HITS offers government agencies and other institutions in Takoma Park, MD, needing data risk management solutions. See below for our core competenicies and what makes our services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the perfect way for your Takoma Park business to not only digitize and secure your critical documents, but also offer multi-platform access. STR8VIEW® is entirely cloud-based and has an intuitive interface, easy-to-use search engine, and best-in-class data security. Our Paperless To Go product is designed to allow your employees to work anywhere with no loss in document quality or accessibility. When you partner with HITS for your document storage solutions, you can be confident that your crucial data will be accessible from any platform, both today and tomorrow.

Contact A Proven Partner For Document Storage Solutions In Takoma Park, MD | HITS

Regardless of the size of your office, HITS has the best product to meet your Takoma Park, MD document storage needs. Major international corporations, medical providers, and government agencies utilize HITS' cutting-edge services to digitize documents, improve data accessibility, and improve the security of their critical information. Our solutions are made to be secure and intuitive, are scalable for any application, and are made to save your Takoma Park business liability, time, and money.

We also help with the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the growing number of Takoma Park, MD businesses who work with HITS to provide cutting-edge document storage solutions made for security and for the future. Call us now at 314-837-4000 or contact us online to see how HITS can help reimagine your document management.