Document Storage Solutions Springfield, MO

Document Storage Solutions in Springfield, MO. Companies large and small all over Springfield are increasingly coming to the realization that the usual way of storing documents is unsafe, inefficient, and most importanly unprofitable. Having large amounts of old paperwork in warehouses or jammed into spare rooms is an easy way to lose track of crucial information and not have it ready when called upon. With advancements in technology and changes in attitudes, more and more employees and clients in Springfield need access to data from any platform and any location, and having your documents in a box obviously prevents that access. What's more, paper documents are in danger of damage from fire, flooding, or the ravages of time, and once that damage occurs there is no way to replicate it or bring it back. Finally, storing old documents either at an off-site facility or at your main location occupies precious storage space, and if additional facilities are needed, rent and storage fees can quickly snowball.

A growing number of businesses and agencies across Springfield, MO are searching for efficient, affordable document storage solutions, and HITS has the perfect answer for any size firm: DocuMiner®. Used by Fortune 500 companies and small businesses both, DocuMiner® grants you the ability to sift through thousands of pages and mark what you want to retain and what you no longer require. HITS does all the work, allowing your business to focus on your core competencies and let the Springfield, MO data management professionals simplify your document storage needs. This may include HIPAA regulations.

Contact the Springfield, MO, Industry Leader In Document Storage Solutions

Talk to HITS today by contacting them online or dialing 314-837-4000 and learn more about how DocuMiner® is the ideal document storage solution for your Springfield business or agency. With friendly customer service, a commitment to security, and first-class technology, HITS is your source for Springfield document storage solutions ranging from warehouseing to secure destruction.

How DocuMiner® Operates

DocuMiner® from HITS is the secure, safe, and most importantly efficient way to reimagine your document storage strategy and future-proof your important files. Our process limits liability, safeguards document quality, and frees up space and money that your firm or department can use to concentrate on other, more mission-critical tasks.

The experienced team at HITS will sift through your information using our top-of-the-range, in-house DocuMiner® system. This data is analyzed in real time and is made accessible for you to track throughtout the process. Once DocuMiner® is finished combing through your documents, it sorts them into two piles: one that you'll keep, and one to get rid of. Naturally, since there may be certain paperwork that our system believes are surplus to requirements but that you know are critical materials, you will have the ability to sign off on on what is saved and what gets shredded. Your company's privacy is another concern.

After you have approved a complete manifest, HITS then gets to work digitizing the documents you want to keep and securely destroying those that you have marked as not needed. We use ultra-secure, multi-phase shredding processes that ensure total document security. Our scanning process can convert your data into any file format, such as .PDF, .JPG, .PNG, and more. Once scanned, this new data is your property and able to be used however you see fit. We advise uploading this data to a secure document managment system such as our own STR8VIEW® application, but if you already use a trusted document management application we can easily send this new data to it too. If you would rather use a hardware-based system for your data, you can elect to have your data transferred to an encrypted hard drive.

Springfield Document Storage Solutions Built For The Future

The past few years have not only altered our daily lives, they've also changed how we work and the way in Springfield, MO in which we work. Many companies who started to grow their work from home options during the COVID-19 pandemic are now electing to make them permanent, or at least transitioning to a "hybrid" system where employees will only come to the office for a few days a week. With less people in the office, firms are also reimagining how much room they need: why pay extra rent for a massive office when most days there will not be that many people using it? Springfield employees, as well, are expecting robust work-from-home programs when searching for a new job in Springfield, MO, and as such demand that crucial data necessary for specific tasks be made accessible at any time and on any platform.

Below are a few of the critical reasons document storage solutions in Springfield, MO, are beneficial for public and private organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, obliterating the need for physical paperwork. This savesae physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for methodically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search for and find specific documents.
• Security: Security is a critical aspect of document storage solutions in Springfield, MO. These systems go above and beyond, incorporating features such as rigorous access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with stringent data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions foster collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions flawlessly mesh with various software and tools within an organization. This streamlining of workflows allows for cohesive document sharing and collaboration across diverse platforms, all in sync with the intricacies of data migration.
• Information Search & Retrieval: Efficient search functionalities are paramount. Users should be allowed to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be able to scale endlessly to accommodate the growing volume of documents within an organization. This is particularly crucial for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is non-negotiable. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: Regular backups and a robust recovery system are crucial for organizations. Document Storage Solutions often include features for automated backups and recovery options.

Springfield, MO, Document Storage Solutions

There are a number of capabilities HITS offers government agencies and other institutions and businesses in Springfield, MO, wanting data risk management solutions. See below for our core competenicies and what helps make HITS' services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the perfect way for your Springfield business to not only secure and digitize your critical documents, but also offer multi-platform access. STR8VIEW® is entirely cloud-based and has an intuitive interface, robust search engine, and best-in-class data security. Our Paperless To Go system is crafted to allow your staff to work anywhere with no loss in document accessibility or quality. When you partner with HITS for your document storage requirements, you can be confident that your crucial data will be accessible from any device, both today and tomorrow.

Contact A Proven Partner For Document Storage Solutions In Springfield, MO | HITS

No matter the scope of your organization or business, HITS has the perfect product to tackle your Springfield, MO document storage needs. Major international corporations, medical providers, and government agencies utilize HITS' innovative services to digitize documents, facilitate data accessibility, and strengthen the security of their proprietary information. Our solutions are built secure and intuitive, can be made to fit any application, and are made to save your Springfield business liability, time, and money.

We also help with the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the many Springfield, MO businesses who work with HITS to provide best-in-class document storage solutions built for security and for the future. Call us now at 314-837-4000 or talk to us online to see how HITS can help reimagine your document management.