Document Storage Solutions McLean, VA

Document Storage Solutions in McLean, VA. Firms big and small all over McLean are increasingly coming to the realization that the traditional way of storing documents is unprofitable, unsafe, and inefficient. Having substantial numbers of old documents in warehouses or jammed into closets is an easy way to have critical documents fall through the cracks and not have it ready when it's needed. With advancements in technology and changes in attitudes, more and more clients and employees in McLean demand access to data from anywhere and at any time, and keeping your documents in storage clearly keeps you from accessing that data. Even worse, paper documents are liable to damage from fire, flooding, or the ravages of time, and once that damage occurs there is no way to replicate it or bring it back. Finally, having to store documents whether on-site or at an additional facility occupies valuable storage space, and if overflow facilities are needed, rent and storage charges can quickly add up.

More and more firms across McLean, VA are searching for efficient, affordable document storage solutions, and HITS has the perfect solution for any size firm: DocuMiner®. Used by Fortune 500 companies and small businesses alike, DocuMiner® gives you the ability to sort through thousands of pages and identify what you want to retain and what you can get rid of. HITS does all the work, giving your firm the chance to focus on your core competencies and let the McLean, VA data management professionals tackle your document storage requirements. This includes HIPAA regulations.

Contact the McLean, VA, Industry Leader In Document Storage Solutions

Get in touch with HITS now by contacting them online or dialing 314-837-4000 and learn more about how DocuMiner® is the premier document storage solution for your McLean business or agency. With reliable customer service, a commitment to security, and best-in-class technology, HITS is your source for McLean document storage solutions from secure destruction to document scanning.

How DocuMiner® Operates

DocuMiner® from HITS is the secure, safe, and most importantly efficient way to rebuild your document storage strategy and future-proof your important files. Our process reduces liability, safeguards document quality, and frees up space and money that your agency or business can use to concentrate on more important matters.

The experienced team at HITS will comb through your paperwork using our top-of-the-range, proprietary DocuMiner® system. This data is read as it is processed and is made accessible for you to monitor throughtout the process. Once DocuMiner® is finished combing through your documents, it classifies them into two groups: one that you'll keep, and one to shred. Logically, since there may be some paperwork that our system considers to be surplus to requirements but that you know are critical materials, you will have the final say on what is kept and what gets shredded. Your privacy is an additional concern.

After you have finalized the manifest, HITS then gets to work digitizing the documents you want to keep and securely shredding those that you no longer need. We use extra-secure, multi-process shredding processes that guarantee total document security. Our scanning process can convert your documents into any file format, such as .JPG, .PNG, .PDF, and more. Once scanned, this new data is your property and able to be used however you want. We recommend uploading this data to a secure document managment system such as our own STR8VIEW® application, but if you already use a trusted document management system we can easily upload this new data to it as well. If you would rather use a hardware-based system for your data, you can choose to have your data saved on an encrypted hard drive.

McLean Document Storage Solutions Built For Tomorrow

The past few years have not only altered our everyday lives, they've also changed how we do business and the spaces in McLean, VA that we work. Many companies who began to expand their work from home options during the COVID-19 pandemic are now electing to make them permanent, or at least moving to a "hybrid" system where staffers will only be at the office for half of the week, if not less. With less people in the facility, companies are also re-thinking how much space they need: why pay more rent for a sprawling office when most days there will not be that many people in the office? McLean employees, as well, are wanting comprehensive work-from-home policies when looking for a new job in McLean, VA, and as such demand that critical data required for certain tasks be made accessible from any device when they need it.

Below are a few of the essential reasons document storage solutions in McLean, VA, are beneficial for organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, obliterating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search for and retrieve specific documents.
• Security: Security is a essential aspect of document storage solutions in McLean, VA. These systems go above and beyond, incorporating features such as stringent access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with stringent data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions encourage collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions flawlessly blend with various software and tools within an organization. This enhancement of workflows allows for cohesive document sharing and collaboration across diverse platforms, all in sync with the intricacies of data migration.
• Information Search & Retrieval: Fast and efficient search functionalities are vital. Users should be allowed to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be infinitely scalable to accommodate the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is absolutely essential. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: Regular backups and a robust recovery system are vital for businesses. Document Storage Solutions often include features for automated backups and recovery options.

McLean, VA, Document Storage Solutions

There are a variety of capabilities HITS offers government agencies and other institutions in McLean, VA, wanting data risk management solutions. See below for our core competenicies and what helps make our services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the ideal method for your McLean business to not only digitize and secure your critical documents, but also enable multi-platform access. STR8VIEW® is entirely cloud-based and has a user-friendly interface, robust search engine, and best-in-class data security. Our Paperless To Go product is designed to allow your employees to work anywhere with no loss in document accessibility or quality. When you choose HITS for your document storage needs, you can rest assured that your important data will be accessible from any platform, both now and into the future.

Contact A Proven Partner For Document Storage Solutions In McLean, VA | HITS

No matter the size of your business or organization, HITS has the ideal product to meet your McLean, VA document storage needs. Medical providers, government agencies, and major international corporations utilize HITS' class-leading services to digitize documents, bolster data accessibility, and improve the security of their critical information. Our solutions are made to be secure and intuitive, are scalable for any application, and are designed to save your McLean business time, money, and liability.

We also help with the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the growing number of McLean, VA businesses who are choosing HITS to provide industry-leading document storage solutions made for security and for the future. Call us today at 314-837-4000 or contact us online to find out HITS can help reimagine your document management.