Rockville, MD

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Document Storage Solutions Rockville, MD

Document Storage Solutions in Rockville, MD. Firms large and small all over Rockville are increasingly coming to the realization that the traditional way of storing documents is inefficient, unprofitable, and most of all unsafe. Having substantial numbers of old forms and files in storage or stuffed into closets is an easy way to have this crucial information fall through the cracks and not have it ready when called upon. With recent advances in technology, more and more clients and employees in Rockville require access to data from any platform and any location, and having your documents stashed away in a file cabinet obviously hinders access. Even worse, paper documents are liable to damage from fire, flooding, or the ravages of time, and once that information is damaged there is no way to replicate it or bring it back. Finally, storing old documents either at an off-site facility or at your main location occupies valuable storage space, and if overflow facilities are necessary, rent and storage costs can quickly pile up.

Records Management Services Rockville, MD

More and more businesses and agencies across Rockville, MD are searching for efficient, affordable document storage solutions, and HITS has the perfect solution for any size firm: DocuMiner®. Used by small businesses and Fortune 500 companies both, DocuMiner® grants you the power to sift through thousands of pages and identify what you want to retain and what you don't need anymore. HITS takes care of all the work, allowing your business to focus on more important tasks and allow the Rockville, MD data management experts tackle your document storage requirements. This may include HIPAA regulations.

Contact the Rockville, MD, Industry Leader In Document Storage Solutions

Get in touch with HITS now by contacting them online or calling 314-837-4000 and find out more about how DocuMiner® is the ideal document storage solution for your Rockville business or agency. With personal customer service, a commitment to security, and best-in-class technology, HITS is your source for Rockville document storage solutions from secure destruction to document scanning.

How DocuMiner® Operates

DocuMiner® from HITS is the safe, efficient, and secure way to rethink your document storage strategy and future-proof your important files. Our process cuts liability, protects document quality, and opens up space and money that your business or governmental department can utilize to concentrate on other, more mission-critical tasks.

The veteran staff at HITS will sort through your paperwork using our cutting-edge, in-house DocuMiner® application. This data is analyzed in real time and is made available for you to monitor throughtout the process. Once our application is finished combing through your files, it sorts them into two categories: one to keep, and one to shred. Naturally, since there may be certain paperwork that our system considers to be not required but that you believe to be critical materials, you will have the last word on what is kept and what goes to the shredder. Your company's privacy is another concern.

After you have finalized the manifest, HITS then gets to work digitizing the documents you want to keep and securely destroying those that you have marked as not needed. We use ultra-secure, multi-phase shredding processes that guarantee complete document security. Our scanning process can convert your information into any file format, such as .JPG, .PNG, .PDF, and more. Once scanned, this new data is your property and able to be used however you see fit. We advise uploading this data to a protected document managment system such as our own STR8VIEW® platform, but if you already use an incumbent document management platform we can easily upload this new data to it too. If you would prefer to upload your data to a physical server, you can choose to have your data saved on a secure hard drive.



Rockville Document Storage Solutions Built For Tomorrow

Recent events have not only changed our daily lives, they've also changed how we work and the way in Rockville, MD in which we work. Many companies who began to grow their work from home choices during the COVID-19 pandemic are now choosing to make them permanent, or at least moving to a "hybrid" model where workers will only be in the office for a few days a week. With less workers in the building, businesses are also re-thinking how much square footage they need: why pay more rent for a vast office when on an average day there will not be that many people on site? Rockville workers, as well, are wanting comprehensive work-from-home policies when searching for a new job in Rockville, MD, and as such demand that critical data required for specific tasks be made accessible at any time and on any platform.

Below are a few of the essential reasons document storage solutions in Rockville, MD, are beneficial for public and private organizations:

  • Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, obliterating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
  • Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search for and find specific documents.
  • Security: Security is a essential aspect of document storage solutions in Rockville, MD. These systems go above and beyond, incorporating features such as rigorous access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with rigorous data protection regulations and ensuring the secure destruction of data when necessary.
  • Collaboration: Many solutions facilitate collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
  • Integration: When it comes to integration, document storage solutions flawlessly mesh with various software and tools within an organization. This fine-tuning of workflows allows for efficient document sharing and collaboration across diverse platforms, all aligned with the intricacies of data migration.
  • Information Search & Retrieval: Fast and efficient search functionalities are vital. Users should be allowed to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
  • Scalability: A good document storage solution should be infinitely scalable for accommodating the growing volume of documents within an organization. This is particularly crucial for businesses that experience expansion or increased document creation over time.
  • Compliance: For businesses in regulated industries, compliance with industry standards and regulations is non-negotiable. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
  • Backup & Recovery: Regular backups and a robust recovery system are vital to companies. Document Storage Solutions often include features for automated backups and recovery options.

Rockville, MD, Document Storage Solutions

There are a variety of capabilities HITS offers government agencies and other institutions in Rockville, MD, wanting data risk management solutions. See below for our core competenicies and what helps make HITS' services stand out:

Core Competencies

  • Document Scanning/Imaging
  • Document Conversion
  • Data Migration
  • Document Destruction
  • Document Storage Removal
  • Microfiche Conversion

Differentiators

  • 24/7 Robust Security
  • 8-Step Audit Trail Production Process
  • Document Storage Removal Solutions
  • HITS Kits Secure Shipping Platform
  • Proven Cutting-Edge Software
  • Industry Leader
  • Highly Trained Diverse Staff
  • 24 Years Industry Experience
  • Search and Find Application
  • Project Cost Containment

Data Storage Rockville, MD | Data Management | IT Solutions Near Me


HITS' document storage solutions are the ideal method for your Rockville business to not only secure and digitize your critical documents, but also enable multi-platform access. STR8VIEW® is entirely cloud-based and has a user-friendly interface, innovative search engine, and best-in-class data security. Our Paperless To Go system is crafted to allow your workforce to work anywhere with no loss in document quality or accessibility. When you choose HITS for your document storage needs, you can be sure that your crucial data will be accessible from any device, both now and into the future.

Contact A Proven Partner For Document Storage Solutions In Rockville, MD | HITS

Regardless of the scope of your organization or business, HITS has the ideal product to fulfill your Rockville, MD document storage needs. Medical providers, government agencies, and major international corporations utilize HITS' innovative services to digitize documents, improve data accessibility, and improve the security of their critical information. Our solutions are built secure and intuitive, are scalable for any application, and are made to save your Rockville business money, liability, and time.

We also provide the following services:

Join the growing number of Rockville, MD businesses who are choosing HITS to provide industry-leading document storage solutions built for security and for the future. Call us today at 314-837-4000 or talk to us online to see how HITS can help reimagine your document management.