Document Storage Solutions Brentwood, MO

Document Storage Solutions in Brentwood, MO. Firms of all sizes all over Brentwood are increasingly coming to the realization that the traditional way of storing documents is unprofitable, unsafe, and inefficient. Having large amounts of old documents in storage or jammed into closets is an easy way to lose track of crucial information and not have it available when you need it the most. With recent advances in technology, a growing number of employees and clients in Brentwood demand access to data from anywhere and at any time, and having your documents stashed away in a file cabinet obviously keeps you from accessing that data. What's more, paper documents are in danger of damage from fire, flooding, or the ravages of time, and once that damage occurs there is no way to replicate it or bring it back. Lastly, storing old documents either at an off-site facility or at your main location occupies precious storage space, and if additional facilities are necessary, rent and storage fees can quickly snowball.

More and more businesses and agencies across Brentwood, MO are searching for efficient, affordable document storage solutions, and HITS has the perfect solution for any size business: DocuMiner®. Trusted by small businesses and Fortune 500 companies alike, DocuMiner® grants you the power to sift through thousands of papers and mark what you want to hold on to and what you can get rid of. HITS takes care of all the work, allowing your business to focus on your main work and allow the Brentwood, MO data management experts tackle your document storage needs. This may include HIPAA regulations.

Contact the Brentwood, MO, Industry Leader In Document Storage Solutions

Talk to HITS today by contacting them online or dialing 314-837-4000 and learn more about how DocuMiner® is the premier document storage solution for your Brentwood business or agency. With personal customer service, a commitment to security, and best-in-class technology, HITS is your source for Brentwood document storage solutions ranging from warehouseing to secure destruction.

How DocuMiner® Works

DocuMiner® from HITS is the safe, efficient, and secure way to reimagine your document storage strategy and future-proof your important files. Our process reduces liability, safeguards document quality, and opens up space and money that your firm or department can use to concentrate on what's really important.

The experienced team at HITS will comb through your paperwork using our industry-leading, proprietary DocuMiner® application. This data is read in real time and is made accessible for you to track throughtout the process. Once our application is finished sorting through your documents, it sorts them into two piles: one that you'll keep, and one to destroy. Naturally, since there may be some files that our system thinks are surplus to requirements but that you believe to be necessary materials, you will have the final say on what is kept and what gets shredded. Your privacy is an additional concern.

After you have finalized the manifest, HITS then starts work on digitizing the documents you want to keep and securely destroying those that you have marked as not needed. We use ultra-secure, multi-phase shredding processes that ensure total document security. Our scanning system can convert your data into any file format, including .PDF, .JPG, .PNG, and more. Once scanned, this new data is yours to keep and utilize however you see fit. We recommend uploading this data to a cloud-based document managment system such as our own STR8VIEW® system, but if you already have an incumbent document management platform we can easily send this new data to it as well. If you would rather use a hardware-based system for your data, you can elect to have your data saved on an encrypted hard disk.

Brentwood Document Storage Solutions Built For Tomorrow

Recent events have not only altered our everyday lives, they've also changed how we work and the spaces in Brentwood, MO that we work. Many businesses who started to grow their work from home capabilities during the COVID-19 pandemic are now choosing to make them permanent, or at least transitioning to a "hybrid" system where employees will only be at the office for half of the week, if not less. With fewer workers in the facility, companies are also re-thinking how much space they need: why pay exorbitant rent for a vast office when most of the time there will not be that many people in the office? Brentwood workers, as well, are expecting robust work-from-home options when looking for a new job in Brentwood, MO, and as such demand that crucial data needed for certain tasks be made available at any time and on any platform.

Below are a few of the critical reasons document storage solutions in Brentwood, MO, are beneficial for organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, eradicating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for methodically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search for and find specific documents.
• Security: Security is a critical aspect of document storage solutions in Brentwood, MO. These systems go above and beyond, incorporating features such as stringent access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with unyielding data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions facilitate collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions effortlessly mesh with various software and tools within an organization. This fine-tuning of workflows allows for harmonious document sharing and collaboration across diverse platforms, all harmonized with the intricacies of data migration.
• Information Search & Retrieval: Efficient search functionalities are crucial. Users should be allowed to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be infinitely scalable for accommodating the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is imperative. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: Regular backups and a robust recovery system are vital to companies. Document Storage Solutions often include features for automated backups and recovery options.

Brentwood, MO, Document Storage Solutions

There are a variety of capabilities HITS offers government agencies and other institutions and businesses in Brentwood, MO, needing data risk management solutions. See below for our core competenicies and what makes HITS' services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the perfect method for your Brentwood business to not only secure and digitize your crucial documents, but also provide multi-platform access. STR8VIEW® is entirely cloud-based and has a user-friendly interface, easy-to-use search engine, and complete data security. Our Paperless To Go product is crafted to allow your workforce to work anywhere with no loss in document accessibility or quality. When you partner with HITS for your document storage needs, you can be confident that your crucial data will be accessible from any platform, both today and tomorrow.

Contact A Proven Partner For Document Storage Solutions In Brentwood, MO | HITS

No matter the size of your office, HITS has the ideal product to meet your Brentwood, MO document storage needs. Medical providers, government agencies, and major international corporations utilize HITS' cutting-edge services to digitize documents, bolster data accessibility, and strengthen the security of their proprietary information. Our solutions are built secure and intuitive, can be made to fit any application, and are designed to save your Brentwood business money, liability, and time.

We also help with the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the growing number of Brentwood, MO businesses who are choosing HITS to provide industry-leading document storage solutions made for security and for the future. Call us now at 314-837-4000 or contact us online to find out HITS can help reimagine your document management.