Document Storage Solutions Wentzville, MO

Document Storage Solutions in Wentzville, MO. Organizations large and small all over Wentzville are increasingly coming to the realization that the usual way of storing documents is unsafe, inefficient, and most importanly unprofitable. Having substantial quantities of old forms and files in storage or stuffed into closets is an easy way to lose track of crucial information and not have it available when it's needed. With advancements in technology and changes in attitudes, more and more clients and employees in Wentzville need access to data from anywhere and at any time, and keeping your documents stashed away in a file cabinet obviously hinders access. Even worse, paper documents are liable to damage from floods decay over time, or fire damage, and once that data is gone you cannot get it back. Lastly, having to store documents whether at an off-site facility or at your main location occupies valuable storage space, and if additional storage is necessary, rent and storage costs can quickly add up.

More and more firms across Wentzville, MO are looking for efficient, affordable document storage solutions, and HITS has the perfect answer for any size company: DocuMiner®. Trusted by Fortune 500 companies and small businesses both, DocuMiner® gives you the ability to sort through thousands of files and identify what you want to hold on to and what you can get rid of. HITS handles all the work, giving your firm the chance to focus on your main work and allow the Wentzville, MO data management experts take care of your document storage requirements. This may include HIPAA regulations.

Contact the Wentzville, MO, Industry Leader In Document Storage Solutions

Get in touch with HITS now by contacting them online or dialing 314-837-4000 and find out more about how DocuMiner® is the ideal document storage solution for your Wentzville business or agency. With personal customer service, a commitment to security, and cutting-edge technology, HITS is your source for Wentzville document storage solutions from warehouseing to secure destruction.

How DocuMiner® Works

DocuMiner® from HITS is the efficient, secure, and safe way to rethink your document storage strategy and future-proof your critical files. Our process reduces liability, improves document quality, and opens up space and money that your firm or department can utilize to focus on more important matters.

The experienced staff at HITS will comb through your paperwork using our cutting-edge, in-house DocuMiner® application. This data is read as it is processed and is made accessible for you to monitor throughtout the process. Once our application is finished sifting through your files, it classifies them into two piles: one to scan, and one to destroy. Logically, since there may be a few paperwork that our system thinks are not required but that you believe to be critical documents, you will have the final say on what is saved and what gets shredded. Your privacy is an additional concern.

After you have finalized the manifest, HITS then gets to work digitizing the documents you want to retain and securely destroying those that you no longer need. We use ultra-secure, multi-process shredding processes that ensure utter document security. Our scanning system can convert your data into any file format, including .JPG, .PNG, .PDF, and more. Once scanned, this new data is yours to keep and utilize however you see fit. We advise uploading this data to a protected document managment system such as our own STR8VIEW® system, but if you already use an incumbent document management application we can easily upload this new data to it too. If you would prefer to upload your data to a physical server, you can elect to have your data transferred to an encrypted hard disk.

Wentzville Document Storage Solutions Built For The Future

The past few years have not only altered our everyday lives, they've also affected how we work and the way in Wentzville, MO that we work. Many firms who started to build on their work from home choices during the COVID-19 pandemic are now choosing to make them permanent, or at least moving to a "hybrid" system where workers will only come to the office for a few days a week. With less people in the facility, firms are also reconsidering how much space they need: why pay more rent for a vast office when most of the time there will not be that many people using it? Wentzville jobseekers, as well, are wanting extensive work-from-home policies when searching for a new job in Wentzville, MO, and as such ask that critical data needed for certain tasks be made accessible from any device when they need it.

Below are some of the critical reasons document storage solutions in Wentzville, MO, are beneficial for public and private organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, eradicating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search and find specific documents.
• Security: Security is a pivotal aspect of document storage solutions in Wentzville, MO. These systems go above and beyond, incorporating features such as impenetrable access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with strict data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions foster collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions effortlessly blend with various software and tools within an organization. This streamlining of workflows allows for harmonious document sharing and collaboration across diverse platforms, all aligned with the intricacies of data migration.
• Information Search & Retrieval: Efficient search functionalities are crucial. Users should be allowed to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be scalable to infinity for accommodating the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is non-negotiable. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: As a robust recovery system, regular backups are crucial for businesses. Document Storage Solutions often include features for automated backups and recovery options.

Wentzville, MO, Document Storage Solutions

There are a variety of services HITS offers government agencies and other institutions in Wentzville, MO, wanting data risk management solutions. See below for our core competenicies and what makes HITS' services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the perfect method for your Wentzville business to not only digitize and secure your critical documents, but also offer multi-platform access. STR8VIEW® is entirely cloud-based and has an intuitive interface, robust search engine, and complete data security. Our Paperless To Go service is made to allow your workforce to work anywhere with no loss in document accessibility or quality. When you choose HITS for your document storage needs, you can be confident that your crucial data will be accessible from any browser, both today and tomorrow.

Contact A Proven Partner For Document Storage Solutions In Wentzville, MO | HITS

Regardless of the scope of your organization or business, HITS has the best product to fulfill your Wentzville, MO document storage needs. Major international corporations, medical providers, and government agencies utilize HITS' class-leading services to digitize documents, facilitate data accessibility, and strengthen the security of their critical information. Our solutions are made to be secure and intuitive, can be made to fit any application, and are made to save your Wentzville business liability, time, and money.

We also help with the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the many Wentzville, MO businesses who work with HITS to provide cutting-edge document storage solutions built for security and for the future. Call us today at 314-837-4000 or talk to us online to find out HITS can help reimagine your document management.