Document Storage Solutions Silver Spring, MD

Document Storage Solutions in Silver Spring, MD. Firms large and small all over Silver Spring are increasingly coming to the realization that the usual way of storing documents is unprofitable, unsafe, and inefficient. Having substantial numbers of old files and forms in storage or stuffed into spare rooms is an easy way to have critical documents fall through the cracks and not have it ready when you need it the most. With recent advances in technology, a growing number of clients and employees in Silver Spring need access to data from anywhere and at any time, and stowing your documents in storage clearly hinders access. Even worse, paper documents are liable to damage from floods decay over time, or fire damage, and once that data is gone there is no bringing it back. Finally, storing old documents either at an off-site facility or at your main location takes up valuable storage space, and if additional storage is needed, rent and storage fees can quickly snowball.

An increasing amount of businesses and agencies across Silver Spring, MD are looking for affordable, efficient document storage solutions, and HITS has the perfect solution for any size firm: DocuMiner®. Used by small businesses and Fortune 500 companies alike, DocuMiner® grants you the ability to sort through thousands of papers and identify what you need to retain and what you can get rid of. HITS does all the work, giving your firm the chance to focus on more important tasks and let the Silver Spring, MD data management specialists tackle your document storage requirements. This may include HIPAA regulations.

Contact the Silver Spring, MD, Industry Leader In Document Storage Solutions

Talk to HITS today by contacting them online or calling 314-837-4000 and find out more about how DocuMiner® is the ideal document storage solution for your Silver Spring business or agency. With personal customer service, a commitment to security, and best-in-class technology, HITS is your source for Silver Spring document storage solutions from warehouseing to secure destruction.

How DocuMiner® Works

DocuMiner® from HITS is the safe, efficient, and secure way to rethink your document storage strategy and future-proof your important files. Our process reduces liability, improves document quality, and opens up space and money that your agency or business can utilize to focus on what's really important.

The veteran staff at HITS will sort through your paperwork using our industry-leading, in-house DocuMiner® application. This data is analyzed in real time and is made available for you to monitor throughtout the process. Once our application is finished combing through your files, it divides them into two piles: one to keep, and one to destroy. Naturally, since there may be some files that our system thinks are surplus to requirements but that you know are important materials, you will have the ability to sign off on on what gets scanned and what goes to the shredder. Your privacy is another concern.

After you have approved a complete manifest, HITS then begins the process of digitizing the documents you want to save and securely destroying those that you no longer need. We use ultra-secure, multi-process shredding processes that guarantee utter document security. Our scanning process can convert your documents into any file format, including .PDF, .JPG, .PNG, and more. Once scanned, this new data is your property and able to be used any way you see fit. We advise uploading this data to a secure document managment system such as our own STR8VIEW® platform, but if you already have an incumbent document management platform we can easily upload this new data to it too. If you would rather use a hardware-based system for your data, you can choose to have your data saved on an encrypted hard drive.

Silver Spring Document Storage Solutions Built For The Future

The past few years have not only changed our daily lives, they've also changed how we do business and the environment in Silver Spring, MD that we work. Many firms who started to expand their work from home choices during the COVID-19 pandemic are now choosing to make them permanent, or at least transitioning to a "hybrid" model where staffers will only be in the office for a few days a week. With less workers in the facility, firms are also reimagining how much space they need: why pay more rent for a sprawling office when most of the time there will not be that many people using it? Silver Spring workers, as well, are expecting comprehensive work-from-home options when looking for a new job in Silver Spring, MD, and as such demand that crucial data required for certain tasks be made accessible from any device when they need it.

Below are some of the critical reasons document storage solutions in Silver Spring, MD, are beneficial for public and private organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, eliminating the need for physical paperwork. This savesae physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search for and find specific documents.
• Security: Security is a vital aspect of document storage solutions in Silver Spring, MD. These systems go above and beyond, incorporating features such as impenetrable access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with unyielding data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions encourage collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions seamlessly blend with various software and tools within an organization. This fine-tuning of workflows allows for harmonious document sharing and collaboration across diverse platforms, all in sync with the intricacies of data migration.
• Information Search & Retrieval: Fast and efficient search functionalities are crucial. Users should be allowed to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be infinitely scalable for accommodating the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is absolutely essential. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: As a robust recovery system, regular backups are vital to organizations. Document Storage Solutions often include features for automated backups and recovery options.

Silver Spring, MD, Document Storage Solutions

There are a number of services HITS offers government agencies and other institutions and businesses in Silver Spring, MD, in need of data risk management solutions. See below for our core competenicies and what helps make HITS' services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the ideal method for your Silver Spring business to not only secure and digitize your crucial documents, but also offer multi-platform access. STR8VIEW® is entirely cloud-based and has a user-friendly interface, easy-to-use search engine, and best-in-class data security. Our Paperless To Go service is designed to allow your workforce to work anywhere with no loss in document quality or accessibility. When you choose HITS for your document storage solutions, you can be sure that your important data will be accessible from any browser, both now and into the future.

Contact A Proven Partner For Document Storage Solutions In Silver Spring, MD | HITS

Regardless of the size of your organization or business, HITS has the best product to meet your Silver Spring, MD document storage needs. Government agencies, major international corporations, and medical providers utilize HITS' innovative services to digitize documents, improve data accessibility, and strengthen the security of their proprietary information. Our solutions are built secure and intuitive, can be made to fit any application, and are designed to save your Silver Spring business liability, time, and money.

We also help with the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the growing number of Silver Spring, MD businesses who partner with HITS to provide industry-leading document storage solutions built for security and for the future. Call us today at 314-837-4000 or talk to us online to find out HITS can help reimagine your document management.