Annapolis, MD

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Document Storage Solutions Annapolis, MD

Document Storage Solutions in Annapolis, MD. Organizations big and small all over Annapolis are increasingly coming to the realization that the traditional way of storing documents is unprofitable, unsafe, and inefficient. Having large quantities of old paperwork in warehouses or stuffed into closets is an easy way to lose track of crucial information and not have it ready when it's needed. With recent advances in technology, more and more clients and employees in Annapolis require access to data from anywhere and at any time, and having your documents in a box clearly keeps you from accessing that data. Even worse, paper documents are liable to damage from decay over time, fire, or flooding, and once that damage occurs there is no bringing it back. Finally, storing old documents either at an off-site facility or at your main location occupies precious storage space, and if overflow storage is needed, rent and storage charges can quickly pile up.

Records Management Services Annapolis, MD

More and more firms across Annapolis, MD are searching for affordable, efficient document storage solutions, and HITS has the perfect answer for any size firm: DocuMiner®. Used by Fortune 500 companies and small businesses both, DocuMiner® grants you the power to sift through thousands of files and mark what you need to retain and what you no longer require. HITS takes care of all the work, giving your firm the chance to focus on more important tasks and allow the Annapolis, MD data management experts take care of your document storage needs. This may include HIPAA regulations.

Contact the Annapolis, MD, Industry Leader In Document Storage Solutions

Get in touch with HITS today by contacting them online or dialing 314-837-4000 and find out more about how DocuMiner® is the ultimate document storage solution for your Annapolis business or agency. With reliable customer service, a commitment to security, and best-in-class technology, HITS is your source for Annapolis document storage solutions from secure destruction to document scanning.

How DocuMiner® Works

DocuMiner® from HITS is the efficient, secure, and safe way to rethink your document storage strategy and future-proof your sensitive files. Our process cuts liability, safeguards document quality, and opens up space and money that your agency or business can use to concentrate on other, more mission-critical tasks.

The seasoned staff at HITS will sift through your information using our cutting-edge, proprietary DocuMiner® system. This data is read in real time and is made accessible for you to track throughtout the process. Once DocuMiner® is finished combing through your files, it sorts them into two piles: one that you'll keep, and one you want to get rid of. Naturally, since there may be certain documents that our system thinks are surplus to requirements but that you believe to be necessary documents, you will have the ability to sign off on on what is saved and what goes to the shredder. Your company's privacy is another concern.

After you have signed off on your final manifest, HITS then starts work on digitizing the documents you want to retain and securely shredding those that you have marked as not needed. We use ultra-secure, multi-phase shredding techniques that ensure complete document security. Our scanning process can convert your data into any file format, including .PNG, .PDF, .JPG, and more. Once scanned, this new data is your property and able to be used however you see fit. We recommend uploading this data to a cloud-based document managment system such as our own STR8VIEW® application, but if you already have a trusted document management system we can easily upload this new data to it too. If you do not want to use a cloud-based service for your data, you can elect to have your data saved on an encrypted hard disk.



Annapolis Document Storage Solutions Built For The Future

Recent events have not only altered our everyday lives, they've also changed how we do business and the environment in Annapolis, MD in which we work. Many firms who started to grow their work from home capabilities during the COVID-19 pandemic are now choosing to make them permanent, or at least moving to a "hybrid" system where staffers will only come to the office for half of the week, if not less. With fewer people in the office, firms are also reconsidering how much space they need: why pay more rent for a vast office when most days there will not be that many people on site? Annapolis jobseekers, as well, are wanting robust work-from-home programs when searching for a new job in Annapolis, MD, and as such demand that crucial data required for certain tasks be made available from any device when they need it.

Below are some of the critical reasons document storage solutions in Annapolis, MD, are beneficial for organizations:

  • Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, eradicating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
  • Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search and find specific documents.
  • Security: Security is a vital aspect of document storage solutions in Annapolis, MD. These systems go above and beyond, incorporating features such as impenetrable access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with stringent data protection regulations and ensuring the secure destruction of data when necessary.
  • Collaboration: Many solutions foster collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
  • Integration: When it comes to integration, document storage solutions flawlessly integrate with various software and tools within an organization. This optimization of workflows allows for efficient document sharing and collaboration across diverse platforms, all coordinated with the intricacies of data migration.
  • Information Search & Retrieval: Efficient search functionalities are crucial. Users should be allowed to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
  • Scalability: A good document storage solution should be able to scale endlessly for accommodating the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
  • Compliance: For businesses in regulated industries, compliance with industry standards and regulations is absolutely essential. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
  • Backup & Recovery: As a robust recovery system, regular backups are indispensable for businesses. Document Storage Solutions often include features for automated backups and recovery options.

Annapolis, MD, Document Storage Solutions

There are a number of capabilities HITS offers government agencies and other institutions in Annapolis, MD, wanting data risk management solutions. See below for our core competenicies and what makes HITS' services stand out:

Core Competencies

  • Document Scanning/Imaging
  • Document Conversion
  • Data Migration
  • Document Destruction
  • Document Storage Removal
  • Microfiche Conversion

Differentiators

  • 24/7 Robust Security
  • 8-Step Audit Trail Production Process
  • Document Storage Removal Solutions
  • HITS Kits Secure Shipping Platform
  • Proven Cutting-Edge Software
  • Industry Leader
  • Highly Trained Diverse Staff
  • 24 Years Industry Experience
  • Search and Find Application
  • Project Cost Containment

Data Storage Annapolis, MD | Data Management | IT Solutions Near Me


HITS' document storage solutions are the perfect way for your Annapolis business to not only digitize and secure your critical documents, but also provide multi-platform access. STR8VIEW® is entirely cloud-based and has a user-friendly interface, robust search engine, and robust data security. Our Paperless To Go product is made to allow your employees to work anywhere with no loss in document accessibility or quality. When you partner with HITS for your document storage requirements, you can be confident that your important data will be accessible from any browser, both now and into the future.

Contact A Proven Partner For Document Storage Solutions In Annapolis, MD | HITS

Regardless of the scope of your business or organization, HITS has the best product to tackle your Annapolis, MD document storage needs. Major international corporations, medical providers, and government agencies rely on HITS' class-leading services to digitize documents, facilitate data accessibility, and improve the security of their critical information. Our solutions are made to be secure and intuitive, are scalable for any application, and are made to save your Annapolis business money, liability, and time.

We also provide the following services:

Join the growing number of Annapolis, MD businesses who work with HITS to provide cutting-edge document storage solutions built for security and for the future. Call us now at 314-837-4000 or talk to us online to see how HITS can help reimagine your document management.