Document Storage Solutions Bethesda, MD

Document Storage Solutions in Bethesda, MD. Companies of all sizes all over Bethesda are increasingly coming to the realization that the old way of storing documents is inefficient, unprofitable, and most of all unsafe. Having large amounts of old paperwork in warehouses or jammed into spare rooms is a surefire way to have critical documents fall through the cracks and not have it ready when you need it the most. With rapid changes in how we work, a growing number of employees and clients in Bethesda need access to data from any platform and any location, and keeping your documents in storage clearly prevents that access. Even worse, paper documents are susceptible to damage from decay over time, fire, or flooding, and once that damage occurs there is no bringing it back. Finally, storing old documents either on-site or at an additional facility takes up valuable storage space, and if additional facilities are required, rent and storage charges can quickly pile up.

A growing number of businesses and agencies across Bethesda, MD are searching for affordable, efficient document storage solutions, and HITS has the perfect solution for any size business: DocuMiner®. Trusted by Fortune 500 companies and small businesses alike, DocuMiner® gives you the ability to sort through thousands of pages and mark what you need to keep and what you can get rid of. HITS takes care of all the work, giving your firm the chance to focus on your core competencies and let the Bethesda, MD data management specialists simplify your document storage requirements. This may include HIPAA regulations.

Contact the Bethesda, MD, Industry Leader In Document Storage Solutions

Get in touch with HITS today by contacting them online or calling 314-837-4000 and learn more about how DocuMiner® is the ideal document storage solution for your Bethesda business or agency. With friendly customer service, a commitment to security, and best-in-class technology, HITS is your source for Bethesda document storage solutions ranging from secure destruction to document scanning.

How DocuMiner® Operates

DocuMiner® from HITS is the efficient, secure, and safe way to rebuild your document storage strategy and future-proof your important files. Our process reduces liability, safeguards document quality, and frees up space and money that your agency or business can utilize to concentrate on more important matters.

The experienced staff at HITS will comb through your information using our industry-leading, in-house DocuMiner® application. This data is analyzed as it is processed and is made available for you to track throughtout the process. Once DocuMiner® is finished sorting through your documents, it divides them into two categories: one to keep, and one to shred. Logically, since there may be some files that our system believes are surplus to requirements but that you know are important materials, you will have the final say on what is saved and what gets shredded. Your privacy is another concern.

After you have signed off on your final manifest, HITS then gets to work digitizing the documents you want to save and securely shredding those that you do not need anymore. We use extra-secure, multi-phase shredding processes that ensure total document security. Our scanning process can convert your documents into any file format, such as .PNG, .PDF, .JPG, and more. Once scanned, this new data is your property and able to be used any way you see fit. We recommend uploading this data to a cloud-based document managment system such as our own STR8VIEW® platform, but if you already have a trusted document management platform we can easily upload this new data to it too. If you would prefer to upload your data to a physical server, you can choose to have your data transferred to a secure hard disk.

Bethesda Document Storage Solutions Built For The Future

The past few years have not only changed our daily lives, they've also changed how we work and the spaces in Bethesda, MD that we work. Many companies who began to build on their work from home options during the COVID-19 pandemic are now electing to make them permanent, or at least transitioning to a "hybrid" model where workers will only come to the office for a few days a week. With fewer people in the building, firms are also re-thinking how much square footage they need: why pay extra rent for a sprawling office when on an average day there will not be that many people using it? Bethesda workers, as well, are expecting comprehensive work-from-home options when looking for a new job in Bethesda, MD, and as such demand that critical data needed for certain tasks be made available at any time and on any platform.

Below are some of the essential reasons document storage solutions in Bethesda, MD, are beneficial for organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, eliminating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search for and retrieve specific documents.
• Security: Security is a vital aspect of document storage solutions in Bethesda, MD. These systems go above and beyond, incorporating features such as stringent access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with rigorous data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions facilitate collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions smoothly blend with various software and tools within an organization. This enhancement of workflows allows for efficient document sharing and collaboration across diverse platforms, all aligned with the intricacies of data migration.
• Information Search & Retrieval: Efficient search functionalities are vital. Users should be allowed to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be scalable to infinity to accommodate the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is non-negotiable. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: Regular backups and a robust recovery system are crucial to organizations. Document Storage Solutions often include features for automated backups and recovery options.

Bethesda, MD, Document Storage Solutions

There are a number of services HITS offers government agencies and other institutions in Bethesda, MD, in need of data risk management solutions. See below for our core competenicies and what makes our services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the ideal method for your Bethesda business to not only secure and digitize your critical documents, but also provide multi-platform access. STR8VIEW® is completely cloud-based and has an intuitive interface, robust search engine, and complete data security. Our Paperless To Go product is made to allow your workforce to work anywhere with no loss in document accessibility or quality. When you work with HITS for your document storage requirements, you can rest assured that your important data will be accessible from any browser, both today and tomorrow.

Contact A Proven Partner For Document Storage Solutions In Bethesda, MD | HITS

No matter the scope of your office, HITS has the ideal product to tackle your Bethesda, MD document storage needs. Medical providers, government agencies, and major international corporations rely on HITS' cutting-edge services to digitize documents, facilitate data accessibility, and strengthen the security of their critical information. Our solutions are built secure and intuitive, are scalable for any application, and are programmed to save your Bethesda business time, money, and liability.

We also provide the following services:

• Cloud-Based EHR Software
• Digital Preservation
• Legal Document Scanning Services
• Digital Archiving
• Microfilm Scanning Services
• Blueprint Scanning Services
• Document Scanning Services
• EMR Systems
• Document Destruction Services
• Government Information Management System

Join the many Bethesda, MD businesses who partner with HITS to provide best-in-class document storage solutions built for security and for the future. Call us today at 314-837-4000 or talk to us online to see how HITS can help reimagine your document management.