Document Storage Solutions Clayton, MO

Document Storage Solutions in Clayton, MO. Organizations of all sizes all over Clayton are increasingly coming to the realization that the usual way of storing documents is unsafe, inefficient, and most importanly unprofitable. Having substantial quantities of old forms and files in storage or stuffed into spare rooms is an easy way to have this crucial information fall through the cracks and not have it ready when called upon. With rapid changes in how we work, more and more employees and clients in Clayton require access to data from anywhere and at any time, and having your documents in storage clearly prevents that access. What's more, paper documents are liable to damage from floods decay over time, or fire damage, and once that information is damaged you cannot get it back. Lastly, having to store documents either on-site or at an additional facility takes up precious storage space, and if additional storage is needed, rent and storage charges can quickly pile up.

A growing number of businesses and agencies across Clayton, MO are looking for efficient, affordable document storage solutions, and HITS has the perfect answer for any size business: DocuMiner®. Used by small businesses and Fortune 500 companies alike, DocuMiner® grants you the power to sort through thousands of pages and identify what you want to retain and what you can get rid of. HITS does all the work, allowing your business to focus on your core competencies and allow the Clayton, MO data management specialists tackle your document storage requirements. This may include HIPAA regulations.

Contact the Clayton, MO, Industry Leader In Document Storage Solutions

Get in touch with HITS now by contacting them online or dialing 314-837-4000 and find out more about how DocuMiner® is the ultimate document storage solution for your Clayton business or agency. With friendly customer service, a commitment to security, and best-in-class technology, HITS is your source for Clayton document storage solutions ranging from warehouseing to secure destruction.

How DocuMiner® Works

DocuMiner® from HITS is the safe, efficient, and secure way to rethink your document storage strategy and future-proof your critical files. Our process cuts liability, safeguards document quality, and frees up space and money that your business or governmental department can use to focus on what's really important.

The seasoned team at HITS will sift through your paperwork using our industry-leading, in-house DocuMiner® system. This data is analyzed as it is processed and is made available for you to monitor throughtout the process. Once DocuMiner® is finished sorting through your documents, it classifies them into two piles: one to scan, and one to shred. Logically, since there may be certain paperwork that our system thinks are no longer needed but that you believe to be important documents, you will have the last word on what gets scanned and what gets shredded. Your company's privacy is another concern.

After you have approved a complete manifest, HITS then starts work on digitizing the documents you want to keep and securely shredding those that you have marked as not needed. We use extra-secure, multi-process shredding processes that guarantee complete document security. Our scanning system can convert your documents into any file format, including .PNG, .PDF, .JPG, and more. Once scanned, this new data is your property and able to be used any way you see fit. We advise uploading this data to a cloud-based document managment system such as our own STR8VIEW® system, but if you already use an established document management platform we can easily upload this new data to it as well. If you would prefer to upload your data to a physical server, you can choose to have your data transferred to a secure hard drive.

Clayton Document Storage Solutions Built For The Future

The past few years have not only changed our everyday lives, they've also changed how we do business and the environment in Clayton, MO that we work. Many companies who started to grow their work from home choices during the COVID-19 pandemic are now deciding to make them permanent, or at least transitioning to a "hybrid" system where workers will only be at the office for a few days a week. With less people in the building, companies are also reimagining how much room they need: why pay extra rent for a massive office when on an average day there will not be that many people on site? Clayton employees, as well, are wanting extensive work-from-home options when searching for a new job in Clayton, MO, and as such demand that critical data necessary for specific tasks be made available from any device when they need it.

Below are some of the critical reasons document storage solutions in Clayton, MO, are beneficial for organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, obliterating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search and retrieve specific documents.
• Security: Security is a pivotal aspect of document storage solutions in Clayton, MO. These systems go above and beyond, incorporating features such as stringent access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with unyielding data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions encourage collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions smoothly mesh with various software and tools within an organization. This optimization of workflows allows for efficient document sharing and collaboration across diverse platforms, all harmonized with the intricacies of data migration.
• Information Search & Retrieval: Fast and efficient search functionalities are vital. Users should be able to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be able to scale endlessly to accommodate the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is absolutely essential. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: Regular backups and a robust recovery system are crucial for companies. Document Storage Solutions often include features for automated backups and recovery options.

Clayton, MO, Document Storage Solutions

There are a number of services HITS offers government agencies and other institutions and businesses in Clayton, MO, searching for data risk management solutions. See below for our core competenicies and what helps make HITS' services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the perfect method for your Clayton business to not only secure and digitize your crucial documents, but also enable multi-platform access. STR8VIEW® is completely cloud-based and has a user-friendly interface, innovative search engine, and robust data security. Our Paperless To Go product is designed to allow your employees to work anywhere with no loss in document quality or accessibility. When you work with HITS for your document storage solutions, you can be confident that your sensitive data will be accessible from any device, both today and tomorrow.

Contact A Proven Partner For Document Storage Solutions In Clayton, MO | HITS

Regardless of the size of your organization or business, HITS has the perfect product to meet your Clayton, MO document storage needs. Government agencies, major international corporations, and medical providers utilize HITS' class-leading services to digitize documents, bolster data accessibility, and strengthen the security of their sensitive information. Our solutions are built secure and intuitive, can be made to fit any application, and are programmed to save your Clayton business money, liability, and time.

We also help with the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the many Clayton, MO businesses who work with HITS to provide cutting-edge document storage solutions made for security and for the future. Call us now at 314-837-4000 or contact us online to see how HITS can help reimagine your document management.