Document Storage Solutions Chesterfield, MO

Document Storage Solutions in Chesterfield, MO. Companies big and small all over Chesterfield are increasingly coming to the realization that the usual way of storing documents is inefficient, unprofitable, and most of all unsafe. Having large quantities of old documents in storage or jammed into closets is an easy way to have this crucial information fall through the cracks and not have it available when it's needed. With rapid changes in how we work, more and more clients and employees in Chesterfield need access to data from anywhere and at any time, and keeping your documents stashed away in a file cabinet obviously hinders access. Even worse, paper documents are in danger of damage from decay over time, fire, or flooding, and once that data is gone there is no way to replicate it or bring it back. Lastly, having to store documents either on-site or at an additional facility occupies valuable storage space, and if additional facilities are required, rent and storage charges can quickly add up.

More and more firms across Chesterfield, MO are looking for affordable, efficient document storage solutions, and HITS has the perfect answer for any size firm: DocuMiner®. Trusted by Fortune 500 companies and small businesses both, DocuMiner® gives you the power to sift through thousands of files and identify what you want to keep and what you don't need anymore. HITS handles all the work, giving your firm the chance to focus on your core competencies and let the Chesterfield, MO data management experts tackle your document storage requirements. This may include HIPAA regulations.

Contact the Chesterfield, MO, Industry Leader In Document Storage Solutions

Talk to HITS now by contacting them online or calling 314-837-4000 and learn more about how DocuMiner® is the premier document storage solution for your Chesterfield business or agency. With personal customer service, a commitment to security, and first-class technology, HITS is your source for Chesterfield document storage solutions ranging from document scanning to warehousing.

How DocuMiner® Operates

DocuMiner® from HITS is the safe, efficient, and secure way to rebuild your document storage strategy and future-proof your sensitive files. Our process cuts liability, safeguards document quality, and makes available space and money that your business or governmental department can use to concentrate on other, more mission-critical tasks.

The experienced staff at HITS will sort through your documents using our top-of-the-range, proprietary DocuMiner® system. This data is read as it is processed and is made available for you to monitor throughtout the process. Once our application is finished sifting through your files, it sorts them into two groups: one that you'll keep, and one to destroy. Naturally, since there may be a few paperwork that our system thinks are surplus to requirements but that you believe to be critical materials, you will have the final say on what is saved and what goes to the shredder. Your privacy is an additional concern.

After you have approved a complete manifest, HITS then begins the process of digitizing the documents you want to keep and securely destroying those that you do not need anymore. We use extra-secure, multi-process shredding processes that guarantee utter document security. Our scanning system can convert your information into any file format, including .PNG, .PDF, .JPG, and more. Once scanned, this new data is your property and able to be used any way you want. We recommend uploading this data to a cloud-based document managment system such as our own STR8VIEW® platform, but if you already have an established document management application we can easily upload this new data to it as well. If you do not want to use a cloud-based service for your data, you can choose to have your data transferred to a secure hard disk.

Chesterfield Document Storage Solutions Built For The Future

Recent events have not only altered our daily lives, they've also changed how we work and the environment in Chesterfield, MO that we work. Many businesses who began to expand their work from home capabilities during the COVID-19 pandemic are now choosing to make them permanent, or at least transitioning to a "hybrid" system where staffers will only come to the office for a few days a week. With less bodies in the building, firms are also reimagining how much room they need: why pay exorbitant rent for a vast office when most days there will not be that many people on site? Chesterfield workers, as well, are expecting extensive work-from-home policies when looking for a new job in Chesterfield, MO, and as such demand that critical data needed for specific tasks be made accessible from any device when they need it.

Below are some of the critical reasons document storage solutions in Chesterfield, MO, are beneficial for organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, obliterating the need for physical paperwork. This savesae physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for methodically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search for and retrieve specific documents.
• Security: Security is a essential aspect of document storage solutions in Chesterfield, MO. These systems go above and beyond, incorporating features such as robust access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with stringent data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions facilitate collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions smoothly blend with various software and tools within an organization. This optimization of workflows allows for cohesive document sharing and collaboration across diverse platforms, all in sync with the intricacies of data migration.
• Information Search & Retrieval: Efficient search functionalities are paramount. Users should be able to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be infinitely scalable for accommodating the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is imperative. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: Regular backups and a robust recovery system are vital to businesses. Document Storage Solutions often include features for automated backups and recovery options.

Chesterfield, MO, Document Storage Solutions

There are a variety of services HITS offers government agencies and other institutions and businesses in Chesterfield, MO, in need of data risk management solutions. See below for our core competenicies and what helps make HITS' services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the ideal method for your Chesterfield business to not only digitize and secure your crucial documents, but also provide multi-platform access. STR8VIEW® is completely cloud-based and has an intuitive interface, robust search engine, and robust data security. Our Paperless To Go service is made to allow your workforce to work anywhere with no loss in document accessibility or quality. When you choose HITS for your document storage needs, you can be confident that your crucial data will be accessible from any browser, both now and into the future.

Contact A Proven Partner For Document Storage Solutions In Chesterfield, MO | HITS

No matter the scope of your office, HITS has the ideal product to meet your Chesterfield, MO document storage needs. Government agencies, major international corporations, and medical providers use HITS' cutting-edge services to digitize documents, bolster data accessibility, and strengthen the security of their proprietary information. Our solutions are built secure and intuitive, are scalable for any application, and are designed to save your Chesterfield business time, money, and liability.

We also help with the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the growing number of Chesterfield, MO businesses who partner with HITS to provide industry-leading document storage solutions built for security and for the future. Call us now at 314-837-4000 or contact us online to see how HITS can help reimagine your document management.