Document Storage Solutions Reston, VA

Document Storage Solutions in Reston, VA. Firms of all sizes all over Reston are increasingly coming to the realization that the traditional way of storing documents is unprofitable, unsafe, and inefficient. Having large amounts of old paperwork in warehouses or stuffed into closets is an easy way to lose track of crucial information and not have it available when called upon. With recent advances in technology, more and more clients and employees in Reston demand access to data from anywhere and at any time, and keeping your documents in storage clearly keeps you from accessing that data. Even worse, paper documents are susceptible to damage from floods decay over time, or fire damage, and once that information is damaged you cannot get it back. Finally, having to store documents either on-site or at an additional facility occupies valuable storage space, and if overflow facilities are required, rent and storage fees can quickly snowball.

A growing number of firms across Reston, VA are looking for affordable, efficient document storage solutions, and HITS has the perfect answer for any size firm: DocuMiner®. Trusted by Fortune 500 companies and small businesses both, DocuMiner® grants you the power to sort through thousands of files and mark what you want to hold on to and what you don't need anymore. HITS does all the work, giving your firm the chance to focus on your main work and allow the Reston, VA data management professionals take care of your document storage requirements. This includes HIPAA regulations.

Contact the Reston, VA, Industry Leader In Document Storage Solutions

Get in touch with HITS today by contacting them online or calling 314-837-4000 and learn more about how DocuMiner® is the premier document storage solution for your Reston business or agency. With friendly customer service, a commitment to security, and cutting-edge technology, HITS is your source for Reston document storage solutions ranging from warehouseing to secure destruction.

How DocuMiner® Operates

DocuMiner® from HITS is the efficient, secure, and safe way to rebuild your document storage strategy and future-proof your important files. Our process cuts liability, safeguards document quality, and opens up space and money that your agency or business can utilize to focus on more important matters.

The experienced staff at HITS will sort through your information using our cutting-edge, proprietary DocuMiner® application. This data is read in real time and is made accessible for you to monitor throughtout the process. Once our application is finished sifting through your documents, it sorts them into two groups: one to scan, and one to shred. Logically, since there may be some paperwork that our system considers to be no longer needed but that you know are necessary documents, you will have the last word on what is kept and what gets shredded. Your company's privacy is an additional concern.

After you have approved a complete manifest, HITS then gets to work digitizing the documents you want to save and securely destroying those that you no longer need. We use extra-secure, multi-process shredding techniques that guarantee total document security. Our scanning system can convert your documents into any file format, such as .PDF, .JPG, .PNG, and more. Once scanned, this new data is your property and able to be used however you see fit. We advise uploading this data to a protected document managment system such as our own STR8VIEW® platform, but if you already use a trusted document management system we can easily upload this new data to it as well. If you would prefer to upload your data to a physical server, you can choose to have your data transferred to an encrypted hard disk.

Reston Document Storage Solutions Built For Tomorrow

The past few years have not only altered our daily lives, they've also changed how we do business and the environment in Reston, VA in which we work. Many companies who started to build on their work from home capabilities during the COVID-19 pandemic are now deciding to make them permanent, or at least transitioning to a "hybrid" modality where workers will only be at the office for half of the week, if not less. With less bodies in the building, firms are also re-thinking how much room they need: why pay more rent for a massive office when most days there will not be that many people using it? Reston employees, as well, are expecting robust work-from-home options when searching for a new job in Reston, VA, and as such demand that critical data required for certain tasks be made available from any device when they need it.

Below are some of the essential reasons document storage solutions in Reston, VA, are beneficial for organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, obliterating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for methodically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search and find specific documents.
• Security: Security is a critical aspect of document storage solutions in Reston, VA. These systems go above and beyond, incorporating features such as stringent access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with unyielding data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions foster collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions effortlessly blend with various software and tools within an organization. This enhancement of workflows allows for cohesive document sharing and collaboration across diverse platforms, all coordinated with the intricacies of data migration.
• Information Search & Retrieval: Fast and efficient search functionalities are paramount. Users should be able to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be able to scale endlessly for accommodating the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is absolutely essential. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: As a robust recovery system, regular backups are vital to companies. Document Storage Solutions often include features for automated backups and recovery options.

Reston, VA, Document Storage Solutions

There are a variety of capabilities HITS offers government agencies and other institutions and businesses in Reston, VA, wanting data risk management solutions. See below for our core competenicies and what makes our services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the perfect method for your Reston business to not only secure and digitize your crucial documents, but also provide multi-platform access. STR8VIEW® is completely cloud-based and has an intuitive interface, easy-to-use search engine, and robust data security. Our Paperless To Go service is made to allow your employees to work anywhere with no loss in document accessibility or quality. When you partner with HITS for your document storage solutions, you can be confident that your crucial data will be accessible from any platform, both now and into the future.

Contact A Proven Partner For Document Storage Solutions In Reston, VA | HITS

Regardless of the size of your office, HITS has the ideal product to fulfill your Reston, VA document storage needs. Government agencies, major international corporations, and medical providers use HITS' cutting-edge services to digitize documents, improve data accessibility, and strengthen the security of their sensitive information. Our solutions are made to be secure and intuitive, can be made to fit any application, and are programmed to save your Reston business money, liability, and time.

We also help with the following services:

• Cloud-Based EHR Software
• Digital Preservation
• Legal Document Scanning Services
• Digital Archiving
• Microfilm Scanning Services
• Blueprint Scanning Services
• Document Scanning Services
• EMR Systems
• Document Destruction Services
• Government Information Management System

Join the many Reston, VA businesses who partner with HITS to provide industry-leading document storage solutions built for security and for the future. Call us now at 314-837-4000 or talk to us online to see how HITS can help reimagine your document management.