Document Storage Solutions Langley, VA

Document Storage Solutions in Langley, VA. Organizations large and small all over Langley are increasingly coming to the realization that the old way of storing documents is unsafe, inefficient, and most importanly unprofitable. Having substantial quantities of old paperwork in warehouses or stuffed into closets is an easy way to lose track of crucial information and not have it ready when called upon. With rapid changes in how we work, a growing number of employees and clients in Langley demand access to data from anywhere and at any time, and stowing your documents in a box clearly hinders access. Even worse, paper documents are liable to damage from decay over time, fire, or flooding, and once that information is damaged you cannot get it back. Lastly, storing old documents whether on-site or at an additional facility occupies valuable storage space, and if additional facilities are needed, rent and storage fees can quickly pile up.

A growing number of businesses and agencies across Langley, VA are looking for efficient, affordable document storage solutions, and HITS has the perfect solution for any size firm: DocuMiner®. Used by Fortune 500 companies and small businesses both, DocuMiner® gives you the power to sort through thousands of papers and identify what you want to hold on to and what you no longer require. HITS does all the work, giving your firm the chance to focus on more important tasks and let the Langley, VA data management professionals take care of your document storage requirements. This may include HIPAA regulations.

Contact the Langley, VA, Industry Leader In Document Storage Solutions

Get in touch with HITS now by contacting them online or dialing 314-837-4000 and find out more about how DocuMiner® is the premier document storage solution for your Langley business or agency. With friendly customer service, a commitment to security, and cutting-edge technology, HITS is your source for Langley document storage solutions ranging from secure destruction to document scanning.

How DocuMiner® Operates

DocuMiner® from HITS is the efficient, secure, and safe way to rebuild your document storage strategy and future-proof your sensitive files. Our process limits liability, protects document quality, and opens up space and money that your agency or business can utilize to focus on what's really important.

The veteran team at HITS will sort through your paperwork using our cutting-edge, proprietary DocuMiner® application. This data is analyzed in real time and is made available for you to track throughtout the process. Once DocuMiner® is finished combing through your files, it sorts them into two groups: one that you'll keep, and one to destroy. Naturally, since there may be certain paperwork that our system thinks are surplus to requirements but that you believe to be critical materials, you will have the final say on what is saved and what gets shredded. Your privacy is another concern.

After you have signed off on your final manifest, HITS then gets to work digitizing the documents you want to save and securely shredding those that you no longer need. We use extra-secure, multi-phase shredding techniques that ensure complete document security. Our scanning process can convert your information into any file format, including .PNG, .PDF, .JPG, and more. Once scanned, this new data is yours to keep and utilize however you see fit. We recommend uploading this data to a protected document managment system such as our own STR8VIEW® platform, but if you already have an established document management application we can easily upload this new data to it too. If you would prefer to upload your data to a physical server, you can elect to have your data transferred to an encrypted hard disk.

Langley Document Storage Solutions Built For The Future

The past few years have not only altered our everyday lives, they've also changed how we do business and the way in Langley, VA in which we work. Many firms who started to grow their work from home options during the COVID-19 pandemic are now electing to make them permanent, or at least transitioning to a "hybrid" system where staff will only be in the office for part of the week. With fewer bodies in the facility, businesses are also reconsidering how much square footage they need: why pay extra rent for a vast office when on an average day there will not be that many people on site? Langley workers, as well, are expecting extensive work-from-home programs when looking for a new job in Langley, VA, and as such ask that proprietary data necessary for certain tasks be made accessible from any device when they need it.

Below are a few of the critical reasons document storage solutions in Langley, VA, are beneficial for public and private organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, obliterating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for methodically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search and retrieve specific documents.
• Security: Security is a essential aspect of document storage solutions in Langley, VA. These systems go above and beyond, incorporating features such as robust access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with rigorous data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions foster collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions flawlessly mesh with various software and tools within an organization. This optimization of workflows allows for smooth document sharing and collaboration across diverse platforms, all aligned with the intricacies of data migration.
• Information Search & Retrieval: Fast and efficient search functionalities are vital. Users should be able to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be able to scale endlessly for accommodating the growing volume of documents within an organization. This is particularly crucial for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is absolutely essential. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: As a robust recovery system, regular backups are crucial to businesses. Document Storage Solutions often include features for automated backups and recovery options.

Langley, VA, Document Storage Solutions

There are a variety of capabilities HITS offers government agencies and other institutions in Langley, VA, needing data risk management solutions. See below for our core competenicies and what helps make HITS' services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the perfect way for your Langley business to not only secure and digitize your critical documents, but also offer multi-platform access. STR8VIEW® is entirely cloud-based and has a user-friendly interface, robust search engine, and complete data security. Our Paperless To Go system is designed to allow your workforce to work anywhere with no loss in document quality or accessibility. When you partner with HITS for your document storage solutions, you can be sure that your sensitive data will be accessible from any device, both now and into the future.

Contact A Proven Partner For Document Storage Solutions In Langley, VA | HITS

No matter the size of your office, HITS has the ideal product to fulfill your Langley, VA document storage needs. Major international corporations, medical providers, and government agencies utilize HITS' innovative services to digitize documents, facilitate data accessibility, and improve the security of their sensitive information. Our solutions are made to be secure and intuitive, are scalable for any application, and are made to save your Langley business liability, time, and money.

We also provide the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the many Langley, VA businesses who partner with HITS to provide industry-leading document storage solutions made for security and for the future. Call us now at 314-837-4000 or talk to us online to find out HITS can help reimagine your document management.