Document Storage Solutions Herndon, VA

Document Storage Solutions in Herndon, VA. Firms large and small all over Herndon are increasingly coming to the realization that the old way of storing documents is unprofitable, unsafe, and inefficient. Having large quantities of old forms and files in warehouses or stuffed into closets is an easy way to lose track of crucial information and not have it ready when it's needed. With advancements in technology and changes in attitudes, more and more clients and employees in Herndon demand access to data from any platform and any location, and keeping your documents in storage obviously hinders access. What's more, paper documents are susceptible to damage from decay over time, fire, or flooding, and once that data is gone there is no bringing it back. Finally, storing old documents either on-site or at an additional facility occupies valuable storage space, and if additional facilities are necessary, rent and storage fees can quickly snowball.

More and more firms across Herndon, VA are searching for efficient, affordable document storage solutions, and HITS has the perfect answer for any size business: DocuMiner®. Used by Fortune 500 companies and small businesses both, DocuMiner® gives you the power to sort through thousands of papers and identify what you need to retain and what you don't need anymore. HITS handles all the work, giving your firm the chance to focus on more important tasks and let the Herndon, VA data management experts simplify your document storage needs. This includes HIPAA regulations.

Contact the Herndon, VA, Industry Leader In Document Storage Solutions

Talk to HITS now by contacting them online or dialing 314-837-4000 and learn more about how DocuMiner® is the premier document storage solution for your Herndon business or agency. With personal customer service, a commitment to security, and cutting-edge technology, HITS is your source for Herndon document storage solutions ranging from warehouseing to secure destruction.

How DocuMiner® Works

DocuMiner® from HITS is the safe, efficient, and secure way to reimagine your document storage strategy and future-proof your important files. Our process cuts liability, safeguards document quality, and opens up space and money that your firm or department can use to concentrate on more important matters.

The veteran staff at HITS will comb through your paperwork using our industry-leading, proprietary DocuMiner® system. This data is read as it is processed and is made accessible for you to track throughtout the process. Once DocuMiner® is finished sorting through your files, it divides them into two categories: one to keep, and one to destroy. Naturally, since there may be some files that our system considers to be no longer needed but that you know are important materials, you will have the last word on what gets scanned and what gets shredded. Your privacy is another concern.

After you have finalized the manifest, HITS then begins the process of digitizing the documents you want to keep and securely shredding those that you no longer need. We use extra-secure, multi-phase shredding techniques that guarantee utter document security. Our scanning process can convert your data into any file format, such as .PDF, .JPG, .PNG, and more. Once scanned, this new data is your property and able to be used any way you see fit. We recommend uploading this data to a cloud-based document managment system such as our own STR8VIEW® application, but if you already use an established document management system we can easily upload this new data to it as well. If you would rather use a hardware-based system for your data, you can elect to have your data saved on a secure hard disk.

Herndon Document Storage Solutions Built For Tomorrow

The past few years have not only altered our daily lives, they've also changed how we do business and the environment in Herndon, VA that we work. Many businesses who began to build on their work from home options during the COVID-19 pandemic are now electing to make them permanent, or at least moving to a "hybrid" system where staffers will only be in the office for part of the week. With less people in the building, businesses are also re-thinking how much room they need: why pay more rent for a vast office when most of the time there will not be that many people using it? Herndon workers, as well, are wanting robust work-from-home programs when searching for a new job in Herndon, VA, and as such demand that proprietary data necessary for specific tasks be made available at any time and on any platform.

Below are a few of the critical reasons document storage solutions in Herndon, VA, are beneficial for public and private organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, eliminating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for methodically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search for and retrieve specific documents.
• Security: Security is a pivotal aspect of document storage solutions in Herndon, VA. These systems go above and beyond, incorporating features such as rigorous access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with unyielding data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions facilitate collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions smoothly blend with various software and tools within an organization. This fine-tuning of workflows allows for efficient document sharing and collaboration across diverse platforms, all in sync with the intricacies of data migration.
• Information Search & Retrieval: Efficient search functionalities are crucial. Users should be able to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be scalable to infinity to accommodate the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is imperative. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: Regular backups and a robust recovery system are crucial to companies. Document Storage Solutions often include features for automated backups and recovery options.

Herndon, VA, Document Storage Solutions

There are a number of capabilities HITS offers government agencies and other institutions in Herndon, VA, in need of data risk management solutions. See below for our core competenicies and what makes HITS' services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the perfect method for your Herndon business to not only digitize and secure your critical documents, but also enable multi-platform access. STR8VIEW® is entirely cloud-based and has an intuitive interface, robust search engine, and robust data security. Our Paperless To Go product is crafted to allow your staff to work anywhere with no loss in document quality or accessibility. When you partner with HITS for your document storage needs, you can rest assured that your important data will be accessible from any platform, both now and into the future.

Contact A Proven Partner For Document Storage Solutions In Herndon, VA | HITS

Regardless of the size of your office, HITS has the ideal product to tackle your Herndon, VA document storage needs. Medical providers, government agencies, and major international corporations utilize HITS' class-leading services to digitize documents, bolster data accessibility, and improve the security of their critical information. Our solutions are built secure and intuitive, can be made to fit any application, and are designed to save your Herndon business time, money, and liability.

We also help with the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the many Herndon, VA businesses who partner with HITS to provide cutting-edge document storage solutions built for security and for the future. Call us today at 314-837-4000 or contact us online to see how HITS can help reimagine your document management.