Document Storage Solutions Lee’s Summit, MO

Document Storage Solutions in Lee’s Summit, MO. Organizations big and small all over Lee’s Summit are increasingly coming to the realization that the usual way of storing documents is unprofitable, unsafe, and inefficient. Having substantial amounts of old forms and files in warehouses or jammed into spare rooms is an easy way to lose track of crucial information and not have it available when it's needed. With advancements in technology and changes in attitudes, a growing number of clients and employees in Lee’s Summit demand access to data from anywhere and at any time, and having your documents in storage clearly hinders access. What's more, paper documents are susceptible to damage from floods decay over time, or fire damage, and once that damage occurs there is no way to replicate it or bring it back. Finally, having to store documents whether on-site or at an additional facility occupies precious storage space, and if additional facilities are required, rent and storage costs can quickly snowball.

A growing number of businesses and agencies across Lee’s Summit, MO are looking for affordable, efficient document storage solutions, and HITS has the perfect answer for any size firm: DocuMiner®. Trusted by Fortune 500 companies and small businesses alike, DocuMiner® grants you the ability to sift through thousands of papers and mark what you need to retain and what you no longer require. HITS takes care of all the work, giving your firm the chance to focus on your core competencies and let the Lee’s Summit, MO data management specialists tackle your document storage requirements. This includes HIPAA regulations.

Contact the Lee’s Summit, MO, Industry Leader In Document Storage Solutions

Talk to HITS today by contacting them online or dialing 314-837-4000 and find out more about how DocuMiner® is the ideal document storage solution for your Lee’s Summit business or agency. With friendly customer service, a commitment to security, and best-in-class technology, HITS is your source for Lee’s Summit document storage solutions from warehouseing to secure destruction.

How DocuMiner® Operates

DocuMiner® from HITS is the efficient, secure, and safe way to rethink your document storage strategy and future-proof your critical files. Our process reduces liability, protects document quality, and makes available space and money that your business or governmental department can use to concentrate on what's really important.

The experienced staff at HITS will sort through your information using our top-of-the-range, in-house DocuMiner® application. This data is analyzed as it is processed and is made available for you to track throughtout the process. Once our application is finished sifting through your files, it divides them into two piles: one that you'll keep, and one you want to get rid of. Naturally, since there may be some files that our system believes are not required but that you know are critical documents, you will have the ability to sign off on on what gets scanned and what gets shredded. Your company's privacy is another concern.

After you have finalized the manifest, HITS then begins the process of digitizing the documents you want to retain and securely destroying those that you have marked as not needed. We use extra-secure, multi-process shredding techniques that guarantee utter document security. Our scanning system can convert your documents into any file format, such as .JPG, .PNG, .PDF, and more. Once scanned, this new data is your property and able to be used however you want. We advise uploading this data to a protected document managment system such as our own STR8VIEW® system, but if you already use an established document management platform we can easily send this new data to it as well. If you would prefer to upload your data to a physical server, you can choose to have your data saved on an encrypted hard drive.

Lee’s Summit Document Storage Solutions Built For The Future

Recent events have not only altered our everyday lives, they've also affected how we work and the way in Lee’s Summit, MO that we work. Many companies who began to build on their work from home choices during the COVID-19 pandemic are now choosing to make them permanent, or at least transitioning to a "hybrid" system where staff will only come to the office for half of the week, if not less. With less workers in the building, companies are also reimagining how much space they need: why pay extra rent for a vast office when on an average day there will not be that many people on site? Lee’s Summit jobseekers, as well, are wanting comprehensive work-from-home options when searching for a new job in Lee’s Summit, MO, and as such demand that proprietary data needed for specific tasks be made accessible at any time and on any platform.

Below are a few of the critical reasons document storage solutions in Lee’s Summit, MO, are beneficial for public and private organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, obliterating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for methodically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search and find specific documents.
• Security: Security is a pivotal aspect of document storage solutions in Lee’s Summit, MO. These systems go above and beyond, incorporating features such as robust access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with stringent data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions foster collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions smoothly blend with various software and tools within an organization. This enhancement of workflows allows for smooth document sharing and collaboration across diverse platforms, all harmonized with the intricacies of data migration.
• Information Search & Retrieval: Fast and efficient search functionalities are paramount. Users should be able to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be scalable to infinity to accommodate the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is imperative. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: Regular backups and a robust recovery system are indispensable to companies. Document Storage Solutions often include features for automated backups and recovery options.

Lee’s Summit, MO, Document Storage Solutions

There are a variety of capabilities HITS offers government agencies and other institutions and businesses in Lee’s Summit, MO, in need of data risk management solutions. See below for our core competenicies and what helps make HITS' services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the perfect method for your Lee’s Summit business to not only digitize and secure your critical documents, but also offer multi-platform access. STR8VIEW® is entirely cloud-based and has an intuitive interface, robust search engine, and robust data security. Our Paperless To Go system is made to allow your employees to work anywhere with no loss in document quality or accessibility. When you partner with HITS for your document storage solutions, you can be confident that your important data will be accessible from any platform, both today and tomorrow.

Contact A Proven Partner For Document Storage Solutions In Lee’s Summit, MO | HITS

No matter the scope of your business or organization, HITS has the perfect product to tackle your Lee’s Summit, MO document storage needs. Medical providers, government agencies, and major international corporations utilize HITS' cutting-edge services to digitize documents, improve data accessibility, and improve the security of their critical information. Our solutions are built secure and intuitive, are scalable for any application, and are made to save your Lee’s Summit business money, liability, and time.

We also provide the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the many Lee’s Summit, MO businesses who work with HITS to provide cutting-edge document storage solutions made for security and for the future. Call us now at 314-837-4000 or contact us online to see how HITS can help reimagine your document management.