Document Storage Solutions Kirkwood, MO

Document Storage Solutions in Kirkwood, MO. Firms of all sizes all over Kirkwood are increasingly coming to the realization that the traditional way of storing documents is unprofitable, unsafe, and inefficient. Having substantial numbers of old documents in warehouses or jammed into closets is an easy way to lose track of crucial information and not have it ready when it's needed. With advancements in technology and changes in attitudes, a growing number of employees and clients in Kirkwood require access to data from anytime, anywhere, and from any platform, and stowing your documents stashed away in a file cabinet clearly hinders access. Even worse, paper documents are in danger of damage from fire, flooding, or the ravages of time, and once that data is gone there is no way to replicate it or bring it back. Lastly, storing old documents either on-site or at an additional facility occupies valuable storage space, and if overflow storage is needed, rent and storage charges can quickly pile up.

A growing number of firms across Kirkwood, MO are looking for efficient, affordable document storage solutions, and HITS has the perfect solution for any size company: DocuMiner®. Trusted by Fortune 500 companies and small businesses both, DocuMiner® grants you the ability to sort through thousands of papers and identify what you want to hold on to and what you can get rid of. HITS takes care of all the work, allowing your business to focus on your main work and let the Kirkwood, MO data management specialists simplify your document storage requirements. This includes HIPAA regulations.

Contact the Kirkwood, MO, Industry Leader In Document Storage Solutions

Talk to HITS today by contacting them online or dialing 314-837-4000 and learn more about how DocuMiner® is the premier document storage solution for your Kirkwood business or agency. With reliable customer service, a commitment to security, and first-class technology, HITS is your source for Kirkwood document storage solutions from document scanning to warehousing.

How DocuMiner® Operates

DocuMiner® from HITS is the safe, efficient, and secure way to reimagine your document storage strategy and future-proof your critical files. Our process limits liability, safeguards document quality, and frees up space and money that your business or governmental department can utilize to concentrate on other, more mission-critical tasks.

The seasoned team at HITS will comb through your paperwork using our cutting-edge, in-house DocuMiner® application. This data is read as it is processed and is made accessible for you to monitor throughtout the process. Once our application is finished sorting through your files, it divides them into two categories: one to keep, and one you want to get rid of. Logically, since there may be some paperwork that our system believes are no longer needed but that you know are necessary materials, you will have the last word on what gets scanned and what goes to the shredder. Your privacy is another concern.

After you have finalized the manifest, HITS then gets to work digitizing the documents you want to save and securely shredding those that you no longer need. We use extra-secure, multi-phase shredding techniques that guarantee total document security. Our scanning process can convert your documents into any file format, such as .PNG, .PDF, .JPG, and more. Once scanned, this new data is your property and able to be used however you see fit. We advise uploading this data to a cloud-based document managment system such as our own STR8VIEW® platform, but if you already have a trusted document management application we can easily upload this new data to it as well. If you do not want to use a cloud-based service for your data, you can elect to have your data transferred to an encrypted hard disk.

Kirkwood Document Storage Solutions Built For Tomorrow

Recent events have not only altered our everyday lives, they've also changed how we work and the way in Kirkwood, MO in which we work. Many firms who started to build on their work from home options during the COVID-19 pandemic are now choosing to make them permanent, or at least moving to a "hybrid" system where employees will only come to the office for half of the week, if not less. With fewer people in the facility, firms are also re-thinking how much room they need: why pay more rent for a vast office when most of the time there will not be that many people in the office? Kirkwood employees, as well, are wanting robust work-from-home options when searching for a new job in Kirkwood, MO, and as such ask that critical data required for specific tasks be made accessible at any time and on any platform.

Below are a few of the essential reasons document storage solutions in Kirkwood, MO, are beneficial for public and private organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, eradicating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search and retrieve specific documents.
• Security: Security is a critical aspect of document storage solutions in Kirkwood, MO. These systems go above and beyond, incorporating features such as rigorous access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with stringent data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions facilitate collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions effortlessly integrate with various software and tools within an organization. This streamlining of workflows allows for smooth document sharing and collaboration across diverse platforms, all coordinated with the intricacies of data migration.
• Information Search & Retrieval: Efficient search functionalities are paramount. Users should be allowed to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be infinitely scalable for accommodating the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is imperative. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: As a robust recovery system, regular backups are crucial for businesses. Document Storage Solutions often include features for automated backups and recovery options.

Kirkwood, MO, Document Storage Solutions

There are a number of capabilities HITS offers government agencies and other institutions and businesses in Kirkwood, MO, wanting data risk management solutions. See below for our core competenicies and what helps make HITS' services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the perfect method for your Kirkwood business to not only secure and digitize your critical documents, but also enable multi-platform access. STR8VIEW® is completely cloud-based and has a user-friendly interface, robust search engine, and robust data security. Our Paperless To Go product is crafted to allow your workforce to work anywhere with no loss in document accessibility or quality. When you work with HITS for your document storage requirements, you can rest assured that your sensitive data will be accessible from any device, both today and tomorrow.

Contact A Proven Partner For Document Storage Solutions In Kirkwood, MO | HITS

Regardless of the scope of your business or organization, HITS has the perfect product to meet your Kirkwood, MO document storage needs. Medical providers, government agencies, and major international corporations use HITS' innovative services to digitize documents, bolster data accessibility, and improve the security of their proprietary information. Our solutions are made to be secure and intuitive, are scalable for any application, and are made to save your Kirkwood business time, money, and liability.

We also help with the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the growing number of Kirkwood, MO businesses who partner with HITS to provide industry-leading document storage solutions built for security and for the future. Call us today at 314-837-4000 or talk to us online to see how HITS can help reimagine your document management.