Document Storage Solutions Chicago, IL

Document Storage Solutions in Chicago, IL. Firms of all sizes all over Chicago are increasingly coming to the realization that the traditional way of storing documents is inefficient, unprofitable, and most of all unsafe. Having substantial amounts of old paperwork in warehouses or jammed into closets is a surefire way to lose track of crucial information and not have it available when called upon. With rapid changes in how we work, a growing number of clients and employees in Chicago require access to data from any platform and any location, and having your documents in a box obviously hinders access. Even worse, paper documents are liable to damage from floods decay over time, or fire damage, and once that information is damaged there is no way to replicate it or bring it back. Finally, having to store documents whether on-site or at an additional facility takes up valuable storage space, and if overflow facilities are necessary, rent and storage charges can quickly snowball.

More and more firms across Chicago, IL are looking for affordable, efficient document storage solutions, and HITS has the perfect solution for any size business: DocuMiner®. Trusted by Fortune 500 companies and small businesses alike, DocuMiner® gives you the ability to sort through thousands of papers and identify what you want to keep and what you no longer require. HITS handles all the work, giving your firm the chance to focus on your main work and let the Chicago, IL data management experts tackle your document storage requirements. This may include HIPAA regulations.

Contact the Chicago, IL, Industry Leader In Document Storage Solutions

Talk to HITS now by contacting them online or dialing 314-837-4000 and find out more about how DocuMiner® is the premier document storage solution for your Chicago business or agency. With reliable customer service, a commitment to security, and first-class technology, HITS is your source for Chicago document storage solutions ranging from secure destruction to document scanning.

How DocuMiner® Operates

DocuMiner® from HITS is the safe, efficient, and secure way to rethink your document storage strategy and future-proof your important files. Our process cuts liability, safeguards document quality, and makes available space and money that your agency or business can utilize to concentrate on more important matters.

The seasoned team at HITS will sort through your paperwork using our top-of-the-range, in-house DocuMiner® application. This data is analyzed as it is processed and is made available for you to track throughtout the process. Once our application is finished sorting through your files, it classifies them into two groups: one to keep, and one you want to get rid of. Logically, since there may be a few paperwork that our system considers to be surplus to requirements but that you believe to be important materials, you will have the last word on what is kept and what goes to the shredder. Your company's privacy is another concern.

After you have approved a complete manifest, HITS then begins the process of digitizing the documents you want to save and securely destroying those that you do not need anymore. We use extra-secure, multi-phase shredding processes that guarantee total document security. Our scanning system can convert your documents into any file format, such as .PNG, .PDF, .JPG, and more. Once scanned, this new data is yours to keep and utilize however you see fit. We recommend uploading this data to a cloud-based document managment system such as our own STR8VIEW® application, but if you already use an established document management system we can easily send this new data to it too. If you would rather use a hardware-based system for your data, you can elect to have your data transferred to a secure hard disk.

Chicago Document Storage Solutions Built For The Future

The past few years have not only changed our daily lives, they've also changed how we do business and the way in Chicago, IL that we work. Many firms who started to build on their work from home choices during the COVID-19 pandemic are now deciding to make them permanent, or at least moving to a "hybrid" modality where staffers will only come to the office for half of the week, if not less. With less people in the office, firms are also re-thinking how much space they need: why pay extra rent for a vast office when on an average day there will not be that many people on site? Chicago workers, as well, are wanting extensive work-from-home options when looking for a new job in Chicago, IL, and as such demand that critical data needed for specific tasks be made available at any time and on any platform.

Below are some of the essential reasons document storage solutions in Chicago, IL, are beneficial for public and private organizations:

• Digital Storage: Document Storage Solutions allow organizations to store documents in digital formats, eliminating the need for physical paperwork. This can save physical space, reduce clutter, and enhance accessibility.
• Organization & Indexing: These solutions often provide tools for systematically organizing documents. This may include folder structures, categorization, and indexing to make it easier to search and retrieve specific documents.
• Security: Security is a pivotal aspect of document storage solutions in Chicago, IL. These systems go above and beyond, incorporating features such as stringent access controls, state-of-the-art encryption, and meticulous audit trails. These measures are in place to fortify the defense against unauthorized access, guaranteeing compliance with strict data protection regulations and ensuring the secure destruction of data when necessary.
• Collaboration: Many solutions foster collaboration among team members. Multiple users can access and work on documents simultaneously, and version control features help track changes and revisions.
• Integration: When it comes to integration, document storage solutions flawlessly integrate with various software and tools within an organization. This enhancement of workflows allows for cohesive document sharing and collaboration across diverse platforms, all aligned with the intricacies of data migration.
• Information Search & Retrieval: Efficient search functionalities are vital. Users should be allowed to quickly search for and retrieve documents based on keywords, metadata, or other criteria.
• Scalability: A good document storage solution should be scalable to infinity for accommodating the growing volume of documents within an organization. This is particularly important for businesses that experience expansion or increased document creation over time.
• Compliance: For businesses in regulated industries, compliance with industry standards and regulations is absolutely essential. Document Storage Solutions often include features to help organizations meet compliance requirements and standards.
• Backup & Recovery: Regular backups and a robust recovery system are crucial for businesses. Document Storage Solutions often include features for automated backups and recovery options.

Chicago, IL, Document Storage Solutions

There are a variety of capabilities HITS offers government agencies and other institutions in Chicago, IL, wanting data risk management solutions. See below for our core competenicies and what makes our services stand out:

Core Competencies

Differentiators

HITS' document storage solutions are the ideal method for your Chicago business to not only digitize and secure your critical documents, but also provide multi-platform access. STR8VIEW® is entirely cloud-based and has a user-friendly interface, innovative search engine, and robust data security. Our Paperless To Go product is designed to allow your staff to work anywhere with no loss in document accessibility or quality. When you choose HITS for your document storage solutions, you can be confident that your important data will be accessible from any device, both today and tomorrow.

Contact A Proven Partner For Document Storage Solutions In Chicago, IL | HITS

No matter the scope of your business or organization, HITS has the ideal product to meet your Chicago, IL document storage needs. Government agencies, major international corporations, and medical providers utilize HITS' innovative services to digitize documents, bolster data accessibility, and improve the security of their proprietary information. Our solutions are built secure and intuitive, can be made to fit any application, and are made to save your Chicago business liability, time, and money.

We also provide the following services:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Join the many Chicago, IL businesses who partner with HITS to provide cutting-edge document storage solutions made for security and for the future. Call us today at 314-837-4000 or contact us online to find out HITS can help reimagine your document management.