Information Management

Information Management

Information Management. For public and private industries, document management is essential for data storage, security, and access. HITS helps companies and government agencies manage information with custom document tracking, destruction, and cataloging that fits into any organization. Call us now at 888-455-4484 for more information or contact our team online to learn more about our information management capabilities.

Core Capabilities

With DocuMiner®, paper shredding solutions, and information management programs, HITS helps government agencies and organizations manage their data from top to bottom. Our core competencies include the following:

Information Management Based in St. Louis, MO

Managing documents and information effectively is crucial for any project or organization. Here are some tips to help you get started:

1. Organize Files Digitally: Use a consistent file naming convention and folder structure to keep digital documents organized.
2. Use Version Control: Keep track of document versions to avoid confusion and ensure that everyone is working with the latest version.
3. Implement Document Management Software: Consider using document management software to centralize document storage, streamline collaboration, and improve access control.
4. Establish Clear Naming Conventions: Develop naming conventions for documents that include relevant details such as project name, date, version number, and document type.
5. Create a Centralized Repository: Establish a central repository or document management system where team members can access, share, and collaborate on documents.
6. Implement Access Controls: Control access to sensitive documents by implementing appropriate permissions and access controls.
7. Backup Regularly: Implement regular backup procedures to protect against data loss.
8. Train Team Members: Provide training to team members on document management best practices.
9. Document Management Policies: Develop and communicate clear document management policies and procedures.
10. Regular Review and Cleanup: Conduct regular reviews of document repositories to identify outdated or redundant documents.

By implementing these tactics, you can establish effective document and information management practices that enhance productivity, collaboration, and data security within your organization. Get in touch with us now to learn more about efficient, cost-effective, and eco-friendly information management solutions.

Safe & Secure Information Management Systems

As a premier document scanning and conversion service tailored to meet the unique demands of government agencies, HITS offers custom-built solutions for document tracking, destruction, and cataloging. Our services are designed to not only meet but exceed your organization's specific needs. For more information on how HITS can assist your agency, please call us now at 888-455-4484.

See below for more information about information management and best practices:

1. Implement Document Management Systems (DMS): Utilize specialized document management systems designed for government agencies to store, organize, and secure documents electronically. These systems often include features such as access controls, versioning, audit trails, and encryption to enhance document security.
2. Adhere to Compliance Regulations: Ensure compliance with government regulations and standards related to document storage and security, such as the Federal Records Act (FRA), National Archives and Records Administration (NARA) requirements, and relevant data protection laws. Develop and implement policies and procedures that align with these regulations to safeguard sensitive information.
3. Establish Access Controls: Create robust access controls to limit access to sensitive documents based on roles, responsibilities, and the principle of least privilege. Utilize user authentication mechanisms such as passwords, multi-factor authentication (MFA), and role-based access control (RBAC) to prevent unauthorized access to confidential information.
4. Encrypt Sensitive Data: Encrypt sensitive documents and data at rest and in transit to protect against unauthorized access and data breaches. Use encryption protocols such as Advanced Encryption Standard (AES) for data storage and secure communication channels such as Secure Sockets Layer (SSL) or Transport Layer Security (TLS) for data transmission.
5. Regular Auditing and Monitoring: Implement regular auditing and monitoring processes to track access to documents, detect unauthorized activities, and ensure compliance with security policies. Utilize logging mechanisms, audit trails, and intrusion detection systems (IDS) to monitor document access, modifications, and other security-related events, enabling timely detection and response to security incidents.

HITS is an all-in-one shop for data protection, security, and information management. Contact us today to learn more. We follow and engage with a number of different laws to make sure your organization stays in compliance, including:

• FACTA
• SOX
• GLB
• ISO 9000
• The Privacy Act of 1974
• And more

Information management shouldn't be a chore. Let us know how we can help.

Information Management That Matters

As one of the premier document and information management services in the Midwest and across the United States, we pride ourselves on customer support. Using innovative, cloud-based technology and recent innovations, we make it easy for organizations to manage information. A few differentiators include:

Ensuring the security and integrity of government agency documents is paramount. At HITS, we recognize the critical importance of confidentiality and regulatory compliance for agencies. Contact us today to discover how our comprehensive services can meet your information management needs.