McLean, VA

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Medical Records Management in McLean, VA

Medical records management in McLean, VA. An efficient medical records management system is vital for any medical office. It seeks to streamline the process of managing patient medical records and other documents. A good medical records management system can save time and money, make it easier to retrieve and share information, and improve patient care. if you're interested in bringing your medical records management into the digital age, call HITS today at 888-455-4484 or tell us about your needs through our website for a free quote.

Medical Records Management McLean, VA | Go Paperless | Document Management Near McLean

Why Do I Need Efficient Medical Records Management in McLean, VA?

A successful medical records management system allows healthcare providers to easily access, create, alter, and store patient medical records and other documents in a centralized location, while staying HIPAA-compliant. The system allows you to use digital new patient sheets, secure document sharing, and other records such as medication records. It can be used to track patient visits, medications, test results, and other types of information. The system can also be used to view and manage billing records, and to help healthcare providers with compliance and reporting requirements.

Medical records have long life cycles. Conventionally, that meant a plethora of cabinets, folders, closets, and boxes, often at the cost of extra storage costs. However, increasingly more healthcare providers are moving to cloud as a way to save money and boost productivity, all while providing a better service to their patients.

HITS is committed to helping McLean, VA healthcare providers help their patients. With our proven data migration, we allow your staff to work quickly and simply. We don't take any chances with your medical records because we know you can't either. With our system's user-friendly interface and unique tools, the days of endlessly searching for records will be a thing of the past.

Benefits of a Cloud-Based Medical Records Management

  • Historical data is centralized
  • Do away with old legacy systems
  • Automatically create backups
  • Increase security (as 94% of businesses who moved to cloud say they have)
  • Automate processes that conventionally allow for human error
  • Reduce physical storage costs
  • Send, receive, and view images better
  • Eliminate the prospect of medical records becoming lost or damaged
  • Documents can be accessed quickly, by different users
  • Unlimited scalability as your practice grows

How HITS Provides Medical Records Management in McLean, VA

HITS has created many different applications and techniques to help McLean, VA healthcare providers get rid of paper and move into the modern world. Three we use most often include:

Scanning Solutions With DocuMiner®

Our DocuMiner® application is a state-of-the-art tool that helps convert your medical records from analog storage in McLean, VA securely and efficiently. We achieve this in three basic steps:

  1. Sort — We go through every document and provide you with an itemized list. Then we divide them into two groups: those you need to retain, and those that have already met your specific retention policy.
  2. Shred Next, we'll securely destroy any records you no longer need to reduce liability and not bog down your new records management system in McLean, VA.
  3. Scan — Finally, we'll scan all of the records you need to keep and move them onto your preferred document management system so you will have easy, instant access no matter where you are.

As we carry out the migration procedure, we'll keep a close eye on the process to ensure all records are successfully transferred.

Monitoring Strip Scanning

There are a lot of businesses that offer scanning services in the McLean, VA area. However, it takes special expertise to be able to scan more complicated records such as mirofilms or blueprints. As any healthcare office knows, fetal monitoring strips can be hard to digitize because they're several feet long, they come on slick paper, and they're creased. Compounding that is their size makes it hard to read them continuously, and the fact that the American Health Information Management Association recommends holding onto monitoring strips for 10 years past the age of maturity.

HITS perceived a void in the McLean, VA medical records management industry for scanning and efficiently storing these strips. For that reason, we created our monitoring strip scanning system. With HITS, you won't be inconvenienced digging through old boxes. You can maintain HIPAA compliance while being able to quickly locate and read monitoring strips throughout your specific retention policy. The strips can be stored in tour preferred documents management system.


While we first started specifically working in the medical records management industry to scan and store fetal monitoring strips, many of our McLean, VA clients quickly asked us if we could help them maintain more documents on cloud. We designed our STR8VIEW® application so that healthcare offices could store their patients' entire history in a secure, centralized location.

The majority of hybrid storage systems, while is preferable to paper storage, still interrupt workflow and retrieval when compared to cloud systems. We've designed our system with help from our McLean, VA clients in the healthcare industry to develop STR8VIEW® so that it fits the industry's specific needs. STR8VIEW® is completely HIPPAA-compliant, is easily searchable and has migration capabilities. With STR8VIEW®, you'll enjoy:

  • User-friendly interface
  • Download and print capacity
  • Audit tracking capacity
  • Quick load and search display
  • Simultaneous access
  • Robust security and backup
  • Optimization for continuous view
  • Access from any device
  • Encryption in transit and at rest

Medical Records Management McLean, VA | Document Management | Data Migration Near McLean

Medical Records Management in McLean, VA | HITS

The medical world is always changing, as are the needs of your patients. An efficient medical records management system is key for any healthcare provider to continue to serve both their patients and their business well. To talk more about your medical records management needs in McLean, VA, call HITS today at 888-455-4484 or contact us online for a free quote.