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Medical Records Management in New York City, NY

Medical records management in New York City, NY. An effective medical records management system is key for any healthcare provider. It helps to streamline the process of managing patient medical records and other documents. A good medical records management system can save time and money, make it easier to retrieve and share information, and improve patient care. To learn more about the benefits of a cloud-based medical records management system, call HITS today at 888-455-4484 or tell us about your needs online for a free quote.

Medical Records Management New York City, NY | Go Paperless | Document Management Near New York City

Why Do I Need Effective Medical Records Management in New York City, NY?

An effective medical records management system is designed to provide a secure and efficient way of managing medical records, in a centralized location, for healthcare organizations. The system allows you to use electronic new patient sheets, secure document storing, and data analytics. It also provides a way to store, manage, and access electronic medical records (EMRs) quickly and efficiently. The system can also be used to view and manage billing records, and to ensure compliance with regulatory oversight.

Medical records are subject to long retention periods. Traditionally, that meant yards of cabinets and mountains of boxes, which can cost a medical office quite a lot of money. However, more and more healthcare providers are seeing the benefits of cloud-based solutions as a way to save money and boost productivity, in addition to allowing providers to improve client experience.

HITS is dedicated to helping New York City, NY healthcare providers help their patients. With our proven records management, we allow your office to work more efficiently. We don't take any chances with your medical records because we know you can't either. With our system's easy-to-use user interface and one-of-a-kind software, the days of endlessly searching for records will be a thing of the past.

Why You Should Switch to Cloud-Based Medical Records Management

  • Store all records in a centralized location
  • Get rid of obsolete legacy systems
  • Automatically create backups
  • Increase security (as more than 9 out of 10 businesses who moved to cloud say they have)
  • Automate processes that conventionally could result in human error
  • No more physical storage costs
  • Send, receive, and view images better
  • Eliminate the probability of medical records becoming lost or damaged
  • Records can be retrieved quickly and concurrently
  • Unlimited scalability as your patient base grows

HITS' Medical Records Management Technologies in New York City, NY

HITS has developed a variety of tools and techniques to help New York City, NY healthcare providers get rid of paper and streamline their processes. Among them are:

Digital Transformation With DocuMiner®

Our DocuMiner® application is an innovative tool that permits us to migrate your medical records from paper or on-premises storage in New York City, NY securely and efficiently. Our process involves three easy steps:

  1. Sort — We go through every document and provide you with an itemized list. Then we divide them into two categories: those you need to hold on to, and those you no longer need.
  2. Shred Next, we'll securely destroy any documents that have already met your retention policy to eliminate growing liability and not bog down your new records management system in New York City, NY.
  3. Scan — Finally, we'll digitize all of the documents you need to keep into your preferred file type and document management system.

As we perform the migration process, we'll keep close watch on the process to ensure all records are successfully migrated.

Monitoring Strip Scanning

There are a lot of companies that offer scanning services in the New York City, NY area. However, most of them cannot scan more complicated documents such as mirofilms or blueprints. As any healthcare provider knows, fetal monitoring strips can be hard to digitize due to their length, paper type, and folds. Aggravating things is the difficulty of viewing a document that is several feet long, and the fact that the American Health Information Management Association says that healthcare providers should keep monitoring strips for a total of 28 years.

HITS perceived that the difficulty of maintaining these strips had not yet been dealt with in the New York City, NY medical records management industry. That's why we developed our monitoring strip scanning system. With HITS, you won't be inconvenienced trying to find faded strips in old boxes. You'll stay HIPAA compliant while being able to simply pinpoint and read monitoring strips for as long as you need to maintain them. The strips can be placed in our STR8VIEW® system, or on any hard drives or servers you currently use.


We didn't stop working for the medical records management industry with scanning fetal monitoring strips, as many of our New York City, NY clients afterwards asked us if we could help them maintain more documents on cloud. We designed our STR8VIEW® application so that healthcare offices could house other medical records in a secure, centralized location.

Almost all on-premises storage systems, even though they're is preferable to paper storage, still cause users to lose time and effort. We've designed our system alongside our New York City, NY clients in the medical industry to develop STR8VIEW® so that it works exactly how they need it to. STR8VIEW® is totally HIPPAA-compliant, with streamlined search engine and migration capabilities. With STR8VIEW®, you'll enjoy:

  • User-friendly interface
  • Download and print capacity
  • Audit tracking ability
  • Quick load and search display
  • Simultaneous access
  • Robust security and backup
  • Optimization for continual viewing
  • Access from any device
  • Encryption in transit and at rest

Medical Records Management New York City, NY | Document Management | Data Migration Near New York City

Medical Records Management in New York City, NY | HITS

As the medical world changes, so do healthcare provider's needs, as well as the needs of your patients. An efficient medical records management system is essential for any medical office to keep up with the times. To talk more about your medical records management needs in New York City, NY, call HITS today at 888-455-4484 or request a free quote.