Richmond, VA

Medical Records Management in Richmond, VA

Medical records management in Richmond, VA. An efficient medical records management system is key for any healthcare organization. It helps to modernize how your organization creates, stores, and retrieves important patient records. A good medical records management system will make your and your staff's lives easier and improve patient experiences. To learn more about the benefits of a cloud-based medical records management system, call HITS today at 888-455-4484 or contact us through our website for a free quote.

Medical Records Management Richmond, VA | Go Paperless | Document Management Near Richmond

What Is Efficient Medical Records Management in Richmond, VA?

An efficient medical records management system allows healthcare providers to easily access, create, update, and store patient medical records and other documents in a centralized location, while staying HIPAA-compliant. The system includes features such as electronic forms, secure document storing, and other records such as medication records. It also provides a way to store, manage, and retrieve electronic medical records (EMRs) quickly and efficiently. The system can also be used for billing, and to ensure compliance with regulatory oversight.

Medical records must legally be retained for long periods of time. Traditionally, that meant seemingly endless rows of cabinets and mountains of boxes, often at the cost of extra storage costs. However, increasingly more healthcare providers are seeing the benefits of cloud-based solutions as a way to save time, money, and energy, in addition to allowing providers to improve client experience.

HITS is committed to helping Richmond, VA healthcare providers get rid of cumbersome paper. With our proven records management, we empower your office to work quickly and simply. We don't take any chances with your medical records because we know you can't either. With our system's easy-to-use user interface and proprietary applications, you'll have any record you want at the edge of your fingers in no time.

Why You Should Switch to Cloud-Based Medical Records Management

  • Historical data is centralized
  • Get rid of outdated legacy systems
  • Easily maintain backups
  • Increase security (as 94% of businesses who moved to cloud say they have)
  • Automate processes that conventionally allow for human error
  • Save money and space compared to physical storage
  • Send, receive, and view images better
  • Eliminate the possibility of documents becoming lost or damaged
  • Records can be accessed quickly and concurrently
  • Unlimited scalability as your patient base expands

How HITS Provides Medical Records Management in Richmond, VA

HITS has developed many different tools and strategies to help Richmond, VA healthcare providers go paperless and move into the modern world. Among them are:

Digital Transformation With DocuMiner®

Our DocuMiner® application is a creative tool that allows us to transition your medical records from paper or on-premises storage in Richmond, VA securely and efficiently. Our process involves three easy steps:

  1. Sort — We go through every document and provide you with an itemized list. Then we divide them into two groups: those you need to hold on to, and those that have already met your specific retention policy.
  2. Shred Next, we'll securely destroy any records you no longer need to eliminate growing liability and make your medical records management system in Richmond, VA more efficient.
  3. Scan — Finally, we'll scan all of the records you need to keep into your preferred file type and document management system.

As we perform the scanning procedure, we'll keep a close eye on the process to ensure all documents are successfully migrated.

Monitoring Strip Scanning

There's no scarcity of businesses that offer scanning services in the Richmond, VA area. However, not all of them scan more fragile records such as mirofilms or blueprints. As any medical office knows, fetal monitoring strips are almost impossible to digitize because they're several feet long, they come on slick paper, and they're creased. Making matters worse is their size makes it hard to read them continuously, and the fact that the American Health Information Management Association recommends holding onto monitoring strips for 10 years past the age of maturity.

HITS noticed a vacuum in the Richmond, VA medical records management industry for scanning and efficiently storing these strips. That's why we developed our monitoring strip scanning system. With HITS, you won't lose any more time digging through old boxes. You'll stay HIPAA compliant while being able to effortlessly pinpoint and view monitoring strips for as long as you need to hold onto them. The strips can be stored in tour preferred documents management system.


We didn't stop coming up with solutions for the medical records management industry with scanning fetal monitoring strips, as many of our Richmond, VA clients quickly asked us if we could help them maintain more documents on cloud. We designed our STR8VIEW® tool so that healthcare offices could store other medical records in a secure, centralized location.

Almost all hybrid storage systems, even though they're is preferable to paper storage, still interrupt workflow and retrieval when compared to cloud systems. We've worked with our Richmond, VA clients in the healthcare industry to develop STR8VIEW® so that it works exactly how they need it to. STR8VIEW® is entirely HIPPAA-compliant, with streamlined search engine and migration capabilities. With STR8VIEW®, you'll enjoy:

  • Intuitive interface
  • Download and print ability
  • Audit tracking capacity
  • Quick load and search display
  • Simultaneous access
  • Impeccable data protection and backup
  • Optimization for continuous view
  • Access across multiple devices
  • Encryption in transit and at rest

Medical Records Management Richmond, VA | Document Management | Data Migration Near Richmond

Medical Records Management in Richmond, VA | HITS

As the medical world changes, so do its needs, as well as the needs of those who seek care. A successful medical records management system is essential for any medical office to continue to serve both their patients and their business well. To talk more about your medical records management needs in Richmond, VA, speak to a HITS representative today at 888-455-4484 or get a free quote.