Alexandria, VA

Medical Records Management in Alexandria, VA

Medical records management in Alexandria, VA. A successful medical records management system is key for any medical office. It helps to streamline how your organization creates, stores, and retrieves important patient records. A good medical records management system can save time and money, make it easier to retrieve and share information, and improve patient care. To learn more about the benefits of a cloud-based medical records management system, speak to a hits representative today at 888-455-4484 or contact us through our website for a free quote.

Medical Records Management Alexandria, VA | Go Paperless | Document Management Near Alexandria

What Is Effective Medical Records Management in Alexandria, VA?

An effective medical records management system is designed to provide a secure and efficient way of managing medical records, in a centralized location, for healthcare organizations. The system includes features such as electronic intake forms, secure document storing, and other records such as medication records. It can be used to track patient visits, medications, diagnoses, and other types of information. The system can also be used for billing, and to ensure compliance with regulatory oversight.

Medical records have long life cycles. Traditionally, that meant an excess of cabinets, folders, closets, and boxes, which can cost a medical office quite a lot of money. However, increasingly more healthcare providers are moving to cloud as a way to save time, money, and energy, all while allowing providers to improve client experience.

HITS is dedicated to helping Alexandria, VA healthcare providers get rid of cumbersome paper. With our dependable data migration, we allow your team to work more efficiently. We have worked directly with our clients in the medical industry to deliver a system that works best for them. With our system's easy-to-use user interface and one-of-a-kind applications, you'll have any record you want within seconds in no time.

Why You Should Switch to Cloud-Based Medical Records Management

  • Historical data is centralized
  • Eliminate outdated legacy systems
  • Easily maintain backups
  • Increase security (as 94% of businesses who moved to cloud say they have)
  • Automate processes that conventionally allow for human error
  • No more physical storage costs
  • Higher quality management and viewing of images
  • Eliminate the prospect of documents becoming lost or damaged
  • Records can be accessed quickly, by different users
  • Unlimited scalability as your practice grows

HITS' Medical Records Management Strategies in Alexandria, VA

HITS has developed a variety of tools and procedures to help Alexandria, VA healthcare providers go paperless and streamline their processes. Three we use most often include:

Scanning Solutions With DocuMiner®

Our DocuMiner® application is an innovative tool that permits us to migrate your medical records from analog storage in Alexandria, VA while remaining HIPAA-compliant. We achieve this in three simple steps:

  1. Sort — We analyze your records in real time and provide you with a full manifest list. Then we sort them into two groups: those you need to retain, and those that have already met your specific retention policy.
  2. Shred Next, we'll securely destroy any documents that have already met your retention policy to reduce liability and not bog down your new records management system in Alexandria, VA.
  3. Scan — Finally, we'll digitize all of the documents you need to hold onto into your preferred file type and document management system.

Throughout the scanning process, we'll keep a close eye on the process to ensure no files are damaged or lost.

Monitoring Strip Scanning

There are a lot of businesses that offer scanning services in the Alexandria, VA area. However, most of them cannot scan more fragile documents such as mirofilms or blueprints. As any healthcare provider knows, fetal monitoring strips are almost impossible to digitize because they're several feet long, they come on slick paper, and they're creased. Compounding that is the difficulty of viewing a document that is several feet long, and the fact that the AHIMA recommends holding onto monitoring strips 10 years past a patient's 18th birthday.

HITS perceived a void in the Alexandria, VA medical records management industry for scanning and efficiently storing these strips. That's why we invented our monitoring strip scanning system. With HITS, you won't be inconvenienced trying to find faded strips in old boxes. You can maintain HIPAA compliance while being able to easily pinpoint and access monitoring strips for as long as you need to hold onto them. The strips can be stored in in a cloud or on-premises storage system.


While we first started specifically working for the medical records management industry to help maintain fetal monitoring strips, many of our Alexandria, VA clients quickly asked us if we could help them store other types of medical records on our applications. We designed our STR8VIEW® tool so that healthcare providers could store other medical records in one place securely.

The majority of hybrid storage systems, even though they're is preferable to paper storage, still cause users to be less efficient. We've designed our system with help from our Alexandria, VA clients in the healthcare industry to develop STR8VIEW® so that it works exactly how they need it to. STR8VIEW® is completely HIPPAA-compliant, with streamlined search engine and migration capabilities. With STR8VIEW®, you'll enjoy:

  • Friendly interface
  • Download and print ability
  • Audit tracking ability
  • Quick load and search display
  • Simultaneous access
  • Impeccable data protection and backup
  • Optimization for continual viewing
  • Access from any device
  • Encryption in transit and at rest

Medical Records Management Alexandria, VA | Document Management | Data Migration Near Alexandria

Medical Records Management in Alexandria, VA | HITS

The medical world is always changing, as are the needs of those who seek care. An effective medical records management system is essential for any medical office to continue to serve both their patients and their business well. To talk more about your medical records management needs in Alexandria, VA, call HITS today at 888-455-4484 or contact us through our website for a free quote.