Silver Spring, MD

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Medical Records Management in Silver Spring, MD

Medical records management in Silver Spring, MD. An effective medical records management system is essential for any healthcare organization. It seeks to streamline the process of managing patient medical records and other documents. A good medical records management system will make your and your staff's lives easier and improve patient experiences. To learn more about the benefits of a cloud-based medical records management system, speak to a hits representative today at 888-455-4484 or contact us through our website for a free quote.

Medical Records Management Silver Spring, MD | Go Paperless | Document Management Near Silver Spring

Why Do I Need Effective Medical Records Management in Silver Spring, MD?

A successful medical records management system is designed to provide a secure and efficient way of managing medical records, in a centralized location, for healthcare organizations. The system allows you to use digital new patient sheets, secure document sharing, and other records such as medication records. It can be used to track patient visits, medications, diagnoses, and other types of records. The system can also be used to view and manage billing records, and to ensure compliance with regulatory oversight.

Medical records must legally be retained for long periods of time. Traditionally, that meant a plethora of cabinets, folders, closets, and boxes, which can cost a healthcare provider quite a lot of money. However, increasingly more healthcare providers are moving to cloud as a way to save time, money, and energy, in addition to allowing providers to improve client experience.

HITS is dedicated to helping Silver Spring, MD healthcare providers get rid of unmanageable paper. With our time-tested data migration, we empower your office to work quickly and simply. We have worked directly with healthcare providers to deliver a system that works best for them. With our system's straightforward interface and one-of-a-kind applications, you'll have any record you want within seconds in no time.

Benefits of a Cloud-Based Medical Records Management

  • Historical data is centralized
  • Eliminate obsolete legacy systems
  • Easily maintain backups
  • Increase security (as 94% of businesses who moved to cloud say they have)
  • Automate processes that traditionally allow for human error
  • Reduce physical storage costs
  • Higher quality management and viewing of imaging tests
  • Eliminate the probability of medical records becoming lost or damaged
  • Records can be retrieved quickly, by different users
  • Unlimited scalability as your practice grows

How HITS Provides Medical Records Management in Silver Spring, MD

HITS has developed a variety of tools and procedures to help Silver Spring, MD medical organizations get rid of paper and streamline how they store and access records. Among them are:

Digital Transformation With DocuMiner®

Our DocuMiner® application is a creative tool that allows us to migrate your medical records from paper or on-premises storage in Silver Spring, MD securely and efficiently. We achieve this in three basic steps:

  1. Sort — We asses your records in real time and provide you with a full manifest list. Then we divide them into two categories: those you need to keep, and those that have already met your specific retention policy.
  2. Shred Next, we'll securely destroy any documents you no longer need to reduce liability and not bog down your new records management system in Silver Spring, MD.
  3. Scan — Finally, we'll scan all of the records you need to keep and move them onto your preferred document management system so you can view them anytime, anywhere.

As we carry out the scanning process, we'll keep a close eye on the process to ensure no files are damaged or lost.

Monitoring Strip Scanning

There's no scarcity of companies that offer scanning services in the Silver Spring, MD area. However, it takes special expertise to be able to scan more complicated documents like mirofilms or blueprints. As any healthcare office knows, fetal monitoring strips are almost impossible to scan due to their length, paper type, and folds. Making matters worse is the difficulty of viewing a document that is several feet long, and the fact that the AHIMA recommends holding onto monitoring strips for a total of 28 years.

HITS noticed a vacuum in the Silver Spring, MD medical records management industry for scanning and efficiently storing these strips. That's why we invented our monitoring strip scanning system. With HITS, you won't be inconvenienced digging through old boxes. You'll stay HIPAA compliant while being able to conveniently find and access monitoring strips throughout their lifespan. The strips can be stored in tour preferred records management system.


While we first started specifically working for the medical records management industry to scan and store fetal monitoring strips, many of our Silver Spring, MD clients quickly asked us if we could help them maintain other types of medical records on cloud. We created our STR8VIEW® software so that healthcare providers could house their patients' entire history in a secure, centralized location.

Almost all hybrid storage systems, even though they're far better than paper storage, still interrupt workflow and retrieval when compared to cloud systems. We've designed our system alongside our Silver Spring, MD clients in the healthcare industry to develop STR8VIEW® so that it works exactly how they need it to. STR8VIEW® is entirely HIPPAA-compliant, is easily searchable and has migration capabilities. With STR8VIEW®, you'll enjoy:

  • Intuitive interface
  • Download and print ability
  • Audit tracking ability
  • Quick load and search display
  • Access by multiple users at the same time
  • Impeccable data protection and backup
  • Optimization for continuous view
  • Access from any device
  • Encryption in transit and at rest

Medical Records Management Silver Spring, MD | Document Management | Data Migration Near Silver Spring

Medical Records Management in Silver Spring, MD | HITS

As the medical world progresses, so do healthcare provider's needs, as well as the needs of your patients. An effective medical records management system is essential for any healthcare office to continue to serve both their patients and their business well. If you are interested in moving your Silver Spring, MD medical records system to cloud, speak to a HITS representative today at 888-455-4484 or get a free quote.