Takoma Park, MD

Medical Records Management in Takoma Park, MD

Medical records management in Takoma Park, MD. A successful medical records management system is essential for any medical office. It helps to streamline how your organization creates, stores, and retrieves important patient records. A good medical records management system can save time and money, make it easier to retrieve and share information, and improve patient care. To learn more about the benefits of a cloud-based medical records management system, call HITS today at 888-455-4484 or tell us about your needs through our website for a free quote.

Medical Records Management Takoma Park, MD | Go Paperless | Document Management Near Takoma Park

What Is Efficient Medical Records Management in Takoma Park, MD?

An efficient medical records management system allows healthcare providers to easily retrieve, create, alter, and store patient medical records and other documents in a centralized location, while staying HIPAA-compliant. The system includes features such as digital intake forms, secure document storing, and data analytics. It can be used to track patient visits, medications, imaging tests, and other types of information. The system can also be used to view and manage billing records, and to help healthcare providers with compliance and reporting requirements.

Medical records have long retention periods. Traditionally, that meant yards of cabinets and mountains of boxes, often at the cost of extra storage costs. However, more and more healthcare providers are moving to cloud as a way to save time, money, and energy, in addition to providing a better service to their patients.

HITS is committed to helping Takoma Park, MD healthcare providers help their patients. With our dependable records management, we empower your office to work more efficiently. We don't take any chances with your medical records because we know you can't either. With our system's easy-to-use user interface and proprietary software, you'll have any record you want within seconds in no time.

Why You Should Switch to Cloud-Based Medical Records Management

  • Historical data is centralized
  • Eliminate obsolete legacy systems
  • Easily maintain backups
  • Increase security (as 94% of businesses who moved to cloud say they have)
  • Automate processes that traditionally allow for human error
  • Save money and real estate compared to physical storage
  • Higher quality management and viewing of imaging tests
  • Eliminate the prospect of medical records becoming lost or damaged
  • Documents can be accessed quickly, by different users
  • Unlimited scalability as your practice grows

How HITS Provides Medical Records Management in Takoma Park, MD

HITS has developed numerous applications and methods to help Takoma Park, MD healthcare providers go paperless and move into the modern world. Three we use most often include:

Scanning Solutions With DocuMiner®

Our DocuMiner® application is a state-of-the-art tool that helps migrate your medical records from physical storage in Takoma Park, MD while remaining HIPAA-compliant. Our process involves three easy steps:

  1. Sort — We go through every document and provide you with an itemized list. Then we divide them into two categories: those you need to hold on to, and those that have already met your specific retention policy.
  2. Shred Next, we'll securely destroy any records you no longer need to reduce liability and not bog down your new records management system in Takoma Park, MD.
  3. Scan — Finally, we'll scan all of the records you need to keep into your preferred file type and document management system.

Throughout the DocuMiner® process, we'll keep close watch on the process to ensure no files are damaged or lost.

Monitoring Strip Scanning

There are numerous paper scanning companies in the Takoma Park, MD area. However, most of them cannot scan more fragile documents like mirofilms or blueprints. As any medical office knows, fetal monitoring strips can be hard to scan because they're several feet long, they come on slick paper, and they're creased. Compounding that is their size makes it hard to read them continuously, and the fact that the AHIMA says that medical offices should keep monitoring strips 10 years past a patient's 18th birthday.

HITS perceived that the difficulty of storing these strips had not yet been dealt with in the Takoma Park, MD medical records management industry. That's why we invented our monitoring strip scanning system. With HITS, you won't lose any more productivity trying to find faded strips in old boxes. You can maintain HIPAA compliance while being able to simply find and retrieve monitoring strips throughout their lifespan. The strips can be placed in tour preferred records management system.


While we first started specifically working in the medical records management industry to help maintain fetal monitoring strips, many of our Takoma Park, MD clients quickly inquired if they could maintain other types of medical records on our software. We designed our STR8VIEW® application so that healthcare providers could maintain other medical records in a secure, centralized location.

The majority of hybrid storage systems, even though they're more efficient than paper storage, still cause users to be less efficient. We've worked with our Takoma Park, MD clients in the healthcare industry to develop STR8VIEW® so that it fits the industry's specific needs. STR8VIEW® is completely HIPPAA-compliant, with streamlined search engine and migration capabilities. With STR8VIEW®, you'll enjoy:

  • Intuitive interface
  • Download and print ability
  • Audit tracking ability
  • Quick load and search display
  • Simultaneous access
  • Impeccable security and backup
  • Optimization for continuous view
  • Access from any device
  • Encryption in transit and at rest

Medical Records Management Takoma Park, MD | Document Management | Data Migration Near Takoma Park

Medical Records Management in Takoma Park, MD | HITS

As the medical world changes, so do its needs, as well as the needs of those who seek care. An efficient medical records management system is vital for any healthcare organization to continue to serve both their patients and their business well. If you are interested in moving your Takoma Park, MD medical records system to cloud, call HITS today at 888-455-4484 or get a free quote.