Rockville, MD

Medical Records Management in Rockville, MD

Medical records management in Rockville, MD. A successful medical records management system is essential for any medical office. It seeks to modernize the process of managing patient medical records and other documents. A good medical records management system will go a long way in improving the experience of your staff and patients. if you're interested in bringing your medical records management into the digital age, speak to a hits representative today at 888-455-4484 or contact us through our website for a free quote.

Medical Records Management Rockville, MD | Go Paperless | Document Management Near Rockville

What Is Efficient Medical Records Management in Rockville, MD?

A successful medical records management system allows healthcare providers to easily retrieve, create, make changes to, and store patient medical records and other documents in a centralized location, while staying HIPAA-compliant. The system allows you to use electronic forms, secure document sharing, and other records such as blood sugar trackers. It can be used to track patient visits, medications, imaging tests, and other types of information. The system can also be used for billing, and to help healthcare providers with compliance and reporting requirements.

Medical records have long retention periods. Traditionally, that meant yards of cabinets and piles of boxes, which can cost a healthcare provider quite a lot of money. However, increasingly more healthcare providers are seeing the benefits of cloud-based solutions as a way to save time, money, and energy, in addition to allowing providers to improve client experience.

HITS is committed to helping Rockville, MD healthcare providers get rid of cumbersome paper. With our dependable records management, we allow your office to work quickly and simply. We have worked directly with healthcare providers to deliver a system that works best for them. With our system's practical interface and proven tools, you'll have any record you want at the edge of your fingers in no time.

Why You Should Switch to Cloud-Based Medical Records Management

  • Store all records in one systems
  • Do away with old legacy systems
  • Automatically create backups
  • Increase security (as more than 9 out of 10 businesses who moved to cloud say they have)
  • Automate processes that conventionally could result in human error
  • Reduce physical storage costs
  • Higher quality management and viewing of imaging tests
  • Eliminate the possibility of documents becoming lost or damaged
  • Records can be accessed quickly and concurrently
  • Ability to scale endlessly as your practice grows

How HITS Helps With Medical Records Management in Rockville, MD

HITS has created a variety of applications and strategies to help Rockville, MD medical organizations get rid of paper and streamline their processes. Three we use most often include:

Scanning Solutions With DocuMiner®

Our DocuMiner® application is a state-of-the-art tool that helps transition your medical records from paper or on-premises storage in Rockville, MD securely and efficiently. Our process involves three easy steps:

  1. Sort — We go through every document and provide you with an itemized list. Then we sort them into two categories: those you need to keep, and those that have already met your specific retention policy.
  2. Shred Next, we'll securely destroy any documents you no longer need to eliminate growing liability and make your medical records management system in Rockville, MD more efficient.
  3. Scan — Finally, we'll scan all of the records you need to keep into your preferred file type and document management system.

As we perform the scanning procedure, we'll keep a close eye on the process to ensure all documents are successfully scanned.

Monitoring Strip Scanning

There are a lot of paper scanning companies in the Rockville, MD area. However, not all of them scan more complicated documents such as mirofilms or blueprints. As any healthcare provider knows, fetal monitoring strips are almost impossible to digitize because they're several feet long, they come on slick paper, and they're creased. Aggravating things is their size makes it hard to read them continuously, and the fact that the American Health Information Management Association says that medical offices should keep monitoring strips for 10 years past the age of maturity.

HITS perceived a void in the Rockville, MD medical records management industry for scanning and efficiently storing these strips. That's why we developed our monitoring strip scanning system. With our tools, you won't have to waste any productivity digging through old boxes. You can maintain HIPAA compliance while being able to effortlessly pinpoint and read monitoring strips throughout their lifespan. The strips can be placed in our STR8VIEW® system, or on any on-premises servers you currently use.


While we first started specifically working for the medical records management industry to help maintain fetal monitoring strips, many of our Rockville, MD clients soon asked us if we could help them store more documents on our applications. We developed our STR8VIEW® software so that healthcare providers could maintain other medical records in a secure, centralized location.

Most hybrid storage systems, while far better than paper storage, still interrupt workflow and retrieval when compared to cloud systems. We've worked with our Rockville, MD clients in the medical industry to develop STR8VIEW® so that it fits the industry's specific needs. STR8VIEW® is totally HIPPAA-compliant, is easily searchable and has migration capabilities. With STR8VIEW®, you'll enjoy:

  • User-friendly interface
  • Download and print capacity
  • Audit tracking capabilities
  • Quick load and search display
  • Simultaneous access
  • Impeccable security and backup
  • Optimization for continual viewing
  • Access across multiple devices
  • Encryption in transit and at rest

Medical Records Management Rockville, MD | Document Management | Data Migration Near Rockville

Medical Records Management in Rockville, MD | HITS

As the medical world changes, so do its needs, as well as the needs of your patients. An effective medical records management system is key for any medical office to continue to serve both their patients and their business well. To talk more about your medical records management needs in Rockville, MD, call HITS today at 888-455-4484 or request a free quote.