Annapolis, MD

Medical Records Management in Annapolis, MD

Medical records management in Annapolis, MD. An effective medical records management system is vital for any healthcare organization. It seeks to streamline how your organization creates, stores, and retrieves important patient records. A good medical records management system will make your and your staff's lives easier and improve patient experiences. To learn more about the benefits of a cloud-based medical records management system, speak to a hits representative today at 888-455-4484 or contact us through our website for a free quote.

Medical Records Management Annapolis, MD | Go Paperless | Document Management Near Annapolis

Why Do I Need Effective Medical Records Management in Annapolis, MD?

A successful medical records management system allows healthcare providers to easily retrieve, create, make changes to, and store patient medical records and other documents in a centralized location, while staying HIPAA-compliant. The system includes features such as digital intake forms, secure document storing, and data analytics. It also provides a way to store, manage, and retrieve electronic medical records (EMRs) quickly and efficiently. The system can also be used to view and manage billing records, and to help healthcare providers with compliance and reporting requirements.

Medical records must legally be retained for long periods of time. Traditionally, that meant yards of cabinets and piles of boxes, which can cost a medical office quite a lot of money. However, more and more healthcare providers are seeing the benefits of cloud-based solutions as a way to save money and boost productivity, in addition to providing a better service to their patients.

HITS is committed to helping Annapolis, MD healthcare providers get rid of cumbersome paper. With our time-tested data migration, we empower your office to work more efficiently. We have worked directly with our clients in the medical industry to deliver a system that works best for them. With our system's practical interface and one-of-a-kind applications, you'll have any record you want within seconds in no time.

Benefits of a Cloud-Based Medical Records Management

  • Store all records in a centralized location
  • Get rid of obsolete legacy systems
  • Automatically create backups
  • Increase security (as 94% of businesses who moved to cloud say they have)
  • Automate processes that conventionally could result in human error
  • Save money and space compared to physical storage
  • Send, receive, and view images better
  • Eliminate the possibility of documents becoming lost or damaged
  • Records can be retrieved quickly and concurrently
  • Unlimited scalability as your practice grows

HITS' Medical Records Management Technologies in Annapolis, MD

HITS has created a variety of applications and procedures to help Annapolis, MD healthcare organizations go paperless and move into the modern world. Among them are:

Scanning Solutions With DocuMiner®

Our DocuMiner® application is a state-of-the-art tool that permits us to convert your medical records from physical storage in Annapolis, MD securely and efficiently. We achieve this in three simple steps:

  1. Sort — We go through every document and provide you with an itemized list. Then we divide them into two groups: those you need to hold on to, and those that have already met your specific retention policy.
  2. Shred Next, we'll securely destroy any documents you no longer need to eliminate growing liability and make your medical records management system in Annapolis, MD more efficient.
  3. Scan — Finally, we'll digitize all of the records you need to keep into your preferred file type and document management system.

Throughout the migration process, we'll keep a close eye on the process to ensure no files are damaged or lost.

Monitoring Strip Scanning

There are numerous companies that offer scanning services in the Annapolis, MD area. However, it takes special expertise to be able to scan more fragile records like mirofilms or blueprints. As any medical office knows, fetal monitoring strips are almost impossible to scan due to their length, paper type, and folds. Making matters worse is their size makes it hard to read them continuously, and the fact that the American Health Information Management Association says that healthcare providers should keep monitoring strips 10 years past a patient's 18th birthday.

HITS perceived that the difficulty of maintaining these strips had not yet been addressed in the Annapolis, MD medical records management industry. For that reason, we developed our monitoring strip scanning system. With our software, you won't have to waste any productivity digging through old boxes. You can maintain HIPAA compliance while being able to conveniently pinpoint and read monitoring strips for as long as you need to keep them. The strips can be placed in tour preferred records management system.


While we first started specifically working for the medical records management industry to help maintain fetal monitoring strips, many of our Annapolis, MD clients quickly inquired if they could store other types of medical records on our software. We developed our STR8VIEW® tool so that healthcare providers could easily access other medical records in one place securely.

Most hybrid storage systems, even though they're far better than paper storage, still stagger workflow and retrieval when compared to cloud systems. We've worked with our Annapolis, MD clients in the healthcare industry to develop STR8VIEW® so that it works exactly how they need it to. STR8VIEW® is entirely HIPPAA-compliant, is easily searchable and has migration capabilities. With STR8VIEW®, you'll enjoy:

  • Intuitive interface
  • Download and print ability
  • Audit tracking ability
  • Quick load and search display
  • Access by multiple users at the same time
  • Impeccable data protection and backup
  • Optimization for continual viewing
  • Access from any device
  • Encryption in transit and at rest

Medical Records Management Annapolis, MD | Document Management | Data Migration Near Annapolis

Medical Records Management in Annapolis, MD | HITS

As the medical world changes, so do its needs, as well as the needs of your patients. An efficient medical records management system is key for any medical provider to continue to serve both their patients and their business well. To talk more about your medical records management needs in Annapolis, MD, speak to a HITS representative today at 888-455-4484 or contact us through our website for a free quote.