Edmond, OK

Federal Government Document Scanning Edmond, OK

Federal Government Document Scanning Edmond, OK. With coming changes in governmental policy requiring all federal government departments and agencies transition to a fully digital, paperless ecosystem by the end of 2022, it has never been more important for federal government managers in Edmond to work with a trusted document scanning corporation. However, looking for a document scanning firm in Edmond, OK that is able to take on the demands of federal government work is not always the easiest of tasks. You want a document scanning partner that is driven to provide to security, gives you ease of use and flexibility, and has document scanning solutions that can fit any size task or department.

At HITS, our full complement of document scanning services are designed for federal government applications in Edmond, OK. We offer class-leading security features including an exclusive audit trail process and real-time tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Finally, our 24-hour support team is ready to help you with whatever problems may come up and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Give us a call today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Edmond federal government document scanning teammate and secure your critical information.

Now Is The Time To Digitize Your Documents

The need for federal government agencies, departments, and offices in Edmond, OK to scan their critical documents has never been greater than it is today. In 2018, the then-President issued a report called Delivering Government Solutions in the 21st Century. This document laid out a wide-ranging plan to streamline the federal government, identify essential operations, bolster efficiency, and restructure or get rid of a number of federal departments. A substantial number of of these strategies were never put into place, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further information about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, ideal implementation, and a roadmap to successfully implement a paperless environment.

While there was a roughly four-year gap between the release of this new policy and the date of its implementation, many government agencies and offices in Edmond are still scrambling to make sure they meet the order's guidelines. Many government agencies or offices had not updated their document systems in decades, used previous-generation software, or simply continued their operations believing that paper records would always be used. However, there are several reasons why the federal government adopted this new policy: it improves accessibility for end-users, ensures data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Edmond, OK Document Scanning Solutions

For more than two decades, HITS has been a worldwide leader in total, secure document scanning and data management applications for all manner of industries in Edmond, ranging from manufacturing to health care to bio-technology and more. Our products give our Edmond, OK clients 24/7 access to important documents, reduce liability, and ensure security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the documents you need while securely shredding those you no longer require, and digitize your documents with necessary metadata that fully meets NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how crucial governmental information cannot be allowed to fall into the wrong hands. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are constructed to make sure that your critical data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Edmond, OK Federal Government Document Scanning Specialists | HITS

As the deadline approaches for United States federal government agencies to digitize documents and move to a fully paperless work environment nears, it is all the more crucial to search for a Edmond document scanning partner that you can rely on to secure your documents for the future, guarantee total information security, and who knows the unique requirements of federal government offices and agencies. The Edmond, OK document services specialists at HITS have decades of experience assisting private sector businesses ranging from Fortune 500 multinational corporations to massive universities to regional hospital systems rethink the way they view data management and secure their proprietary documents for the future.

With cutting-edge technology and a commitment to friendly customer service, HITS is ready to help your Edmond, OK federal government department, office, or agency meet its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Edmond federal government document scanning goals.