Des Moines, IA

Federal Government Document Scanning Des Moines, IA

Federal Government Document Scanning Des Moines, IA. With recent changes in governmental policy meaning that all federal government departments and agencies move to a completely digital, paperless ecosystem by the end of 2022, it has never been more critical for federal government managers in Des Moines to work with a specalist document scanning corporation. However, finding a document scanning firm in Des Moines, IA that is fully equipped to handle the demands of federal government work is not always a simple task. You want a document scanning firm that is driven to provide to security, gives you flexibility and ease of use, and has document scanning solutions scalable to any size task or department.

At HITS, our full complement of document scanning services are perfectly suited for federal government applications in Des Moines, IA. We offer best-in-class security features including a unique audit trail process and real-time tracking so that you can be 100% sure that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Finally, our 24-hour support team is ready to help you with whatever problems may come up and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Des Moines federal government document scanning source and digitize your important data.

The Time To Digitize Your Documents Is Now

The requirement for federal government departments, offices, and agencies in Des Moines, IA to scan their crucial documents has never been more urgent than it is now. In 2018, the Presidential administration issued a report known as Delivering Government Solutions in the 21st Century. This document detailed a far-reaching plan to streamline the federal government, refocus around core competencies, bolster efficiency, and eliminate or restructure a number of federal departments. A substantial number of of these plans were never taken up, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, moved to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further information about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, best practices, and a roadmap to successfully move to a paperless department.

While there was a roughly four-year interval between the announcement of this new policy and the date of its implementation, many government offices and agencies in Des Moines are still flailing to make sure they meet the order's guidelines. Many government departments or agencies had not updated their document systems in some time, used outdated software, or simply continued their operations believing that paper records would always be used. However, there are several reasons why the federal government adopted this new policy: it improves accessibility for citizens, ensures data will be secure into the future, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Des Moines, IA Document Scanning Solutions

For more than 25 years, HITS has been a worldwide leader in complete, secure document scanning and data management applications for all kinds of industries in Des Moines, ranging from manufacturing to health care to bio-technology and more. Our products give our Des Moines, IA clients unlimited access to important documents, reduce liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to keep the documents you need while securely getting rid of those you no longer need, and digitize your documents with required metadata that fully adheres to NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.

HITS also fully gets the importance of information security and how critical governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail procedure, HITS document scanning services are built to make sure that your critical data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Des Moines, IA Federal Government Document Scanning Experts | HITS

As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless work environment nears, it is all the more important to find a Des Moines document scanning partner that you can trust will secure your documents into the future, guarantee complete information security, and who understands the special needs of federal government offices and agencies. The Des Moines, IA document services specialists at HITS have decades of history helping private sector businesses as diverse as Fortune 500 multinational corporations to major universities to large hospital systems reimagine the way they view data management and secure their proprietary documents for the future.

With best-in-class technology and a commitment to personal customer service, HITS is ready to help your Des Moines, IA federal government department, office, or agency reach its document scanning goals. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Des Moines federal government document scanning goals.