Franklin, TN

Federal Government Document Scanning Franklin, TN

Federal Government Document Scanning Franklin, TN. With announced changes in governmental policy meaning that all federal government departments and agencies move to an entirely digital, paperless workspace by the end of 2022, it has never been more critical for federal government officials in Franklin to work with a specalist document scanning partner. However, looking for a document scanning firm in Franklin, TN that is fully equipped to handle the demands of federal government work is not always the easiest of tasks. You want a document scanning contractor that is motivated to guarantee to security, gives you ease of use and flexibility, and has document scanning solutions that can adapt to any size task or department.

At HITS, our comprehensive selection of document scanning products are perfectly suited for federal government applications in Franklin, TN. We offer industry-leading security features including a unique audit trail process and real-time tracking so that you can be confident that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Lastly, our 24-hour support team is ready to help you with whatever problems may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Give us a call today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Franklin federal government document scanning teammate and secure your crucial documents.

The Time To Digitize Your Documents Is Now

The requirement for federal government departments, offices, and agencies in Franklin, TN to scan their important documents has never been greater than it is now. In 2018, the Presidential administration issued a report entitled Delivering Government Solutions in the 21st Century. This document outlined a far-reaching plan to cut weight at the federal government, refocus around core competencies, boost efficiency, and eliminate or restructure certain federal departments. A substantial number of of these strategies were never taken up, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be scanned, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, best practices, and a guide to successfully move to a paperless environment.

While there was a roughly four-year gap between the announcement of this new policy and the date of its implementation, many government agencies and offices in Franklin are still flailing to make sure they meet the order's guidelines. Many government agencies or offices had not updated their document systems in some time, used outdated software, or simply continued their operations believing that paper records would always be used. However, there are several reasons why the federal government adopted this new policy: it improves accessibility for end-users, ensures data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Franklin, TN Document Scanning Solutions

For more than two decades, HITS has been a worldwide leader in complete, secure document scanning and data management services for all manner of industries in Franklin, ranging from manufacturing to health care to bio-technology and beyond. Our products give our Franklin, TN clients 24/7 access to important documents, mitigate liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to maintain the documents you need while securely getting rid of those you no longer require, and digitize your documents with required metadata that fully meets NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully understands the importance of information security and how proprietary governmental information cannot be allowed to fall into the wrong hands. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail procedure, HITS document scanning services are made to make sure that your important data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Franklin, TN Federal Government Document Scanning Experts | HITS

As the United States' federal government deadline to digitize documents and move to a fully paperless work environment nears, it is all the more important to find a Franklin document scanning partner that you can rely on to secure your documents for the future, guarantee complete information security, and who gets the special needs of federal government offices and agencies. The Franklin, TN document services experts at HITS have decades of experience helping private sector businesses as diverse as Fortune 500 multinational corporations to massive universities to regional hospital systems rethink the way they look at data management and secure their critical documents for the future.

With best-in-class technology and a commitment to personal customer service, HITS is ready to help your Franklin, TN federal government agency, department, or office reach its document scanning benchmarks. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Franklin federal government document scanning goals.