Federal Government Document Scanning Annapolis, MD
Federal Government Document Scanning Annapolis, MD. With coming changes in governmental policy requiring all federal government departments and agencies move to an entirely digital, paperless workspace by the end of 2022, it has never been more crucial for federal government managers in Annapolis to work with a specalist document scanning corporation. However, finding a document scanning firm in Annapolis, MD that is able to meet the requirements of federal government work is not always a simple task. You want a document scanning contractor that is motivated to guarantee to security, offers flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.
At HITS, our comprehensive line of document scanning services are designed for federal government applications in Annapolis, MD. We offer industry-leading security features including a unique audit trail process and real-time tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Finally, our 24-hour support team is on call to help you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Give us a call today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Annapolis federal government document scanning source and secure your critical information.
Now Is The Time To Digitize Your Documents
The need for federal government offices, agencies, and departments in Annapolis, MD to scan their critical documents has never been greater than it is now. In 2018, the Presidential administration issued a report known as Delivering Government Solutions in the 21st Century. This white paper outlined an extensive plan to cut weight at the federal government, refocus around core competencies, boost efficiency, and restructure or get rid of certain federal departments. Many of these strategies were never put into place, but one that was has far-reaching consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, ideal implementation, and a guide to successfully implement a paperless department.
While there was a roughly four-year period between the announcement of this new policy and the date of its implementation, many government offices and agencies in Annapolis are still flailing to make sure they meet the order's requirements. Many government offices or departments had not updated their document systems in some time, used outdated software, or simply pressed on thinking that paper records would always be used. However, there are a number of reasons why the federal government implemented this new policy: it improves accessibility for end-users, ensures data will be secure for years to come, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Annapolis, MD Document Scanning Solutions
For more than 25 years, HITS has been a global leader in total, secure document scanning and data management services for all kinds of businesses in Annapolis, ranging from health care to bio-technology to manufacturing and beyond. Our services give our Annapolis, MD clients unlimited access to important documents, mitigate liability, and ensure security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the documents you need while securely destroying those you no longer need, and scan your documents with necessary metadata that fully meets NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.
HITS also fully gets the importance of information security and how critical governmental information cannot be allowed to leak to the wrong people. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are made to make sure that your proprietary data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Annapolis, MD Federal Government Document Scanning Experts | HITS
As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless work environment nears, it is all the more important to search for a Annapolis document scanning partner that you can trust will secure your documents into the future, guarantee complete information security, and who gets the special needs of federal government offices and agencies. The Annapolis, MD document services experts at HITS have decades of history assisting private sector businesses ranging from Fortune 500 multinational corporations to massive universities to large hospital systems reimagine the way they look at data management and secure their proprietary documents for the future.
With cutting-edge technology and a promise to provide personal customer service, HITS is ready to help your Annapolis, MD federal government department, office, or agency reach its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Annapolis federal government document scanning goals.