Shawnee, KS

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Federal Government Document Scanning Shawnee, KS

Federal Government Document Scanning Shawnee, KS. With announced changes in governmental policy mandating that all federal government departments and agencies move to an entirely digital, paperless workspace by the end of 2022, it has never been more critical for federal government managers in Shawnee to work with a trusted document scanning corporation. However, finding a document scanning firm in Shawnee, KS that is able to meet the demands of federal government work is not always the easiest of tasks. You want a document scanning partner that is motivated to guarantee to security, offers ease of use and flexibility, and has document scanning solutions scalable to any size task or department.

At HITS, our comprehensive selection of document scanning services are designed for federal government applications in Shawnee, KS. We offer class-leading security features including an exclusive audit trail process and live tracking so that you can be confident that the right documents are being converted. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Finally, our 24-hour support team is ready to assist you with whatever problems may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Give us a call today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Shawnee federal government document scanning partner and secure your crucial information.

The Time To Digitize Your Documents Is Now

The desire for federal government departments, offices, and agencies in Shawnee, KS to scan their critical documents has never been greater than it is now. In 2018, the Presidential administration issued a report known as Delivering Government Solutions in the 21st Century. This document laid out an extensive plan to cut weight at the federal government, refocus around core competencies, improve efficiency, and restructure or get rid of a number of federal departments. Many of these plans were never put into place, but one that was has extensive implications for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be scanned, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further information about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, best practices, and a roadmap to successfully implement a paperless ecosystem.

While there was a roughly four-year period between the announcement of this new policy and the date of its implementation, many government offices and agencies in Shawnee are still scrambling to make sure they meet the order's requirements. Many government offices or departments had not updated their document systems in some time, used previous-generation software, or simply pressed on believing that paper records would always be used. However, there are a number of reasons why the federal government adopted this new policy: it improves accessibility for citizens, ensures data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Shawnee, KS Document Scanning Solutions

For more than two decades, HITS has been a global leader in complete, secure document scanning and data management applications for all manner of businesses in Shawnee, ranging from manufacturing to health care to bio-technology and beyond. Our services give our Shawnee, KS clients 24/7 access to important documents, limit liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the documents you need while securely shredding those you no longer require, and scan your documents with required metadata that fully meets NARA/OMB standards. Whether you elect to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.

HITS also fully comprehends the importance of information security and how proprietary governmental information cannot be allowed to fall into the wrong hands. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail procedure, HITS document scanning services are constructed to ensure that your proprietary data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Shawnee, KS Federal Government Document Scanning Experts | HITS

As the United States' federal government deadline to digitize documents and transition to a fully paperless data environment nears, it is all the more critical to find a Shawnee document scanning partner that you can rely on to secure your documents for the future, ensure complete information security, and who knows the unique needs of federal government offices and agencies. The Shawnee, KS document services team at HITS have decades of history helping private sector businesses ranging from Fortune 500 global corporations to massive universities to large hospital systems reimagine the way they view data management and secure their sensitive documents for the future.

With industry-leading technology and a commitment to personal customer service, HITS is ready to help your Shawnee, KS federal government agency, department, or office achieve its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Shawnee federal government document scanning goals.