Federal Government Document Scanning Arlington, VA
Federal Government Document Scanning Arlington, VA. With coming changes in governmental policy meaning that all federal government departments and agencies move to a completely digital, paperless ecosystem by the end of 2022, it has never been more important for federal government officials in Arlington to work with a specalist document scanning partner. However, looking for a document scanning firm in Arlington, VA that is fully equipped to take on the requirements of federal government work is not always a simple task. You want a document scanning contractor that is committed to security, gives you flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.
At HITS, our comprehensive selection of document scanning services are tailor-made for federal government applications in Arlington, VA. We offer industry-leading security features including an exclusive audit trail process and real-time tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Lastly, our 24-hour support team is ready to help you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to experience how HITS can be your trusted Arlington federal government document scanning source and digitize your important documents.
The Time To Digitize Your Documents Is Now
The desire for federal government agencies, departments, and offices in Arlington, VA to scan their important documents has never been more urgent than it is today. In 2018, the then-President issued a report called Delivering Government Solutions in the 21st Century. This document laid out an extensive plan to cut weight at the federal government, refocus around essential operations, improve efficiency, and restructure or get rid of a number of federal departments. A substantial number of of these recommendations were never put into place, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be scanned, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record starting in 2023. Further information about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, best practices, and a roadmap to successfully move to a paperless department.
While there was a roughly four-year gap between the release of this new policy and the deadline for its implementation, many government agencies and offices in Arlington are still scrambling to make sure they meet the order's requirements. Many government offices or departments had not updated their document systems in years, used outdated software, or simply continued their operations thinking that paper records would always be used. However, there are several reasons why the federal government implemented this new policy: it improves accessibility for end-users, guarantees data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Arlington, VA Document Scanning Solutions
For more than 25 years, HITS has been a worldwide leader in total, secure document scanning and data management applications for all kinds of industries in Arlington, ranging from bio-technology to manufacturing to health care and more. Our products give our Arlington, VA clients unlimited access to important documents, mitigate liability, and guarantee security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to keep the data you need while securely getting rid of those you no longer require, and digitize your documents with necessary metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.
HITS also fully comprehends the importance of information security and how crucial governmental information cannot be allowed to leak to the wrong people. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail process, HITS document scanning services are constructed to ensure that your important data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Arlington, VA Federal Government Document Scanning Experts | HITS
As the deadline approaches for United States federal government agencies to digitize documents and transition to a fully paperless work environment nears, it is all the more critical to search for a Arlington document scanning partner that you can trust will secure your documents for the future, guarantee complete information security, and who gets the unique needs of federal government offices and agencies. The Arlington, VA document services team at HITS have years of experience helping private sector businesses ranging from Fortune 500 global corporations to major universities to regional hospital systems rethink the way they view data management and secure their critical documents for the future.
With cutting-edge technology and a commitment to personal customer service, HITS is ready to help your Arlington, VA federal government office, agency, or department achieve its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Arlington federal government document scanning goals.