Oklahoma City, OK

Federal Government Document Scanning Oklahoma City, OK

Federal Government Document Scanning Oklahoma City, OK. With announced changes in governmental policy requiring all federal government departments and agencies transition to an entirely digital, paperless workspace by the end of 2022, it has never been more crucial for federal government managers in Oklahoma City to work with a trusted document scanning corporation. However, finding a document scanning firm in Oklahoma City, OK that is able to take on the demands of federal government work is not always a simple task. You want a document scanning firm that is motivated to guarantee to security, offers ease of use and flexibility, and has document scanning solutions that can fit any size task or department.

At HITS, our comprehensive selection of document scanning products are tailor-made for federal government applications in Oklahoma City, OK. We offer industry-leading security features including an exclusive audit trail process and real-time tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Finally, our 24-hour support team is on call to help you with whatever issues may arise and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Call us today, either at 314-837-4000 to reach our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Oklahoma City federal government document scanning teammate and secure your crucial data.

Now Is The Time To Digitize Your Documents

The requirement for federal government agencies, departments, and offices in Oklahoma City, OK to scan their critical documents has never been greater than it is today. In 2018, the then-President issued a report called Delivering Government Solutions in the 21st Century. This white paper detailed an extensive plan to cut weight at the federal government, refocus around core competencies, bolster efficiency, and restructure or get rid of a number of federal departments. Many of these recommendations were never adopted, but one that was has extensive implications for federal goverment offices and their document management: as of December 31, 2022, all federal government business processes and records must be scanned, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further guidance about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, best practices, and a roadmap to successfully implement a paperless department.

While there was a roughly four-year gap between the release of this new policy and the deadline for its implementation, many government agencies and offices in Oklahoma City are still scrambling to make sure they meet the order's guidelines. Many government departments or agencies had not updated their document systems in some time, used outdated software, or simply continued their operations believing that paper records would always be used. However, there are multiple reasons why the federal government implemented this new policy: it improves accessibility for end-users, ensures data will be secure for years to come, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.

HITS: The Leader In Oklahoma City, OK Document Scanning Solutions

For more than 25 years, HITS has been a worldwide leader in total, secure document scanning and data management services for all manner of industries in Oklahoma City, ranging from bio-technology to manufacturing to health care and beyond. Our products give our Oklahoma City, OK clients anytime access to crucial documents, limit liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to keep the documents you need while securely destroying those you no longer need, and digitize your documents with appropriate metadata that fully adheres to NARA/OMB standards. Whether you decide to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are compatible with any EDMS, web browser, or operating system.

HITS also fully comprehends the importance of information security and how proprietary governmental information cannot be allowed to leak to the wrong people. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are constructed to make sure that your important data stays secure. Our DocuMiner® platform is hosted on FedRAMP Moderate-certified AWS servers, and all our document management applications meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.

Talk To The Oklahoma City, OK Federal Government Document Scanning Specialists | HITS

As the United States' federal government deadline to digitize documents and transition to a fully paperless data ecosystem nears, it is all the more crucial to work with a Oklahoma City document scanning partner that you can rely on to secure your documents into the future, guarantee complete information security, and who understands the unique demands of federal government offices and agencies. The Oklahoma City, OK document services team at HITS have decades of history assisting private sector businesses as diverse as Fortune 500 global corporations to major universities to regional hospital systems rethink the way they view data management and secure their sensitive documents for the future.

With industry-leading technology and a commitment to personal customer service, HITS is ready to help your Oklahoma City, OK federal government department, office, or agency achieve its document scanning benchmarks. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you achieve your Oklahoma City federal government document scanning goals.