Federal Government Document Scanning Lee's Summit, MO
Federal Government Document Scanning Lee's Summit, MO. With announced changes in governmental policy meaning that all federal government departments and agencies move to an entirely digital, paperless workspace by the end of 2022, it has never been more important for federal government officials in Lee's Summit to work with a specalist document scanning corporation. However, looking for a document scanning firm in Lee's Summit, MO that is able to take on the requirements of federal government work is not always the easiest of tasks. You want a document scanning firm that is committed to security, offers flexibility and ease of use, and has document scanning solutions that can adapt to any size task or department.
At HITS, our comprehensive complement of document scanning products are tailor-made for federal government applications in Lee's Summit, MO. We offer class-leading security features including an exclusive audit trail process and live tracking so that you can be confident that the right documents are being converted. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that ensures data security. Finally, our 24-hour support team is on call to help you with whatever problems may come up and make sure that your Universal Electronic Records Management (ERM) needs are getting met. Give us a call today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to find out how HITS can be your trusted Lee's Summit federal government document scanning teammate and future-proof your important documents.
Now Is The Time To Digitize Your Documents
The desire for federal government departments, offices, and agencies in Lee's Summit, MO to scan their important documents has never been greater than it is now. In 2018, the then-President issued a report known as Delivering Government Solutions in the 21st Century. This document outlined a far-reaching plan to cut weight at the federal government, identify essential operations, improve efficiency, and eliminate or restructure a number of federal departments. Many of these plans were never adopted, but one that was has extensive consequences for federal goverment offices and their document management: as of December 31, 2022, all federal government documents and records must be digitized, transitioned to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further information about this order's implementation was given in the Office of Management and Budget's Memorandum M-19-21, which outlines document scanning requirements, ideal implementation, and a guide to successfully implement a paperless environment.
While there was a roughly four-year gap between the announcement of this new policy and the deadline for its implementation, many government agencies and offices in Lee's Summit are still scrambling to make sure they meet the order's guidelines. Many government agencies or offices had not updated their document systems in some time, used previous-generation software, or simply went about their business thinking that paper records would always be used. However, there are multiple reasons why the federal government implemented this new policy: it improves accessibility for citizens, ensures data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Lee's Summit, MO Document Scanning Solutions
For more than 25 years, HITS has been a global leader in total, secure document scanning and data management services for all kinds of industries in Lee's Summit, ranging from manufacturing to health care to bio-technology and beyond. Our services give our Lee's Summit, MO clients anytime access to key documents, mitigate liability, and guarantee security. We utilize proven, proprietary technology like Paperless To Go and DocuMiner® to give all our clients best-in-class data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to keep the documents you need while securely destroying those you no longer need, and scan your documents with required metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.
HITS also fully understands the importance of information security and how proprietary governmental information cannot be allowed to fall into the wrong hands. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our exclusive eight-step audit trail procedure, HITS document scanning services are built to ensure that your important data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management apps meet CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Lee's Summit, MO Federal Government Document Scanning Specialists | HITS
As the deadline approaches for United States federal government agencies to digitize documents and move to a fully paperless data ecosystem nears, it is all the more critical to find a Lee's Summit document scanning partner that you can trust will secure your documents into the future, ensure total information security, and who knows the unique requirements of federal government offices and agencies. The Lee's Summit, MO document services specialists at HITS have decades of history helping private sector businesses as diverse as Fortune 500 multinational corporations to major universities to large hospital systems reimagine the way they look at data management and secure their critical documents for the future.
With cutting-edge technology and a promise to provide friendly customer service, HITS is ready to help your Lee's Summit, MO federal government office, agency, or department achieve its document scanning goals. Give us a call today, either at our main office by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you conquer your Lee's Summit federal government document scanning goals.