Federal Government Document Scanning Kansas City, MO
Federal Government Document Scanning Kansas City, MO. With coming changes in governmental policy meaning that all federal government departments and agencies transition to a completely digital, paperless ecosystem by the end of 2022, it has never been more crucial for federal government officials in Kansas City to work with a specalist document scanning corporation. However, finding a document scanning firm in Kansas City, MO that is able to take on the requirements of federal government work is not always a simple task. You want a document scanning partner that is committed to security, offers ease of use and flexibility, and has document scanning solutions that can adapt to any size task or department.
At HITS, our comprehensive complement of document scanning products are designed for federal government applications in Kansas City, MO. We offer industry-leading security features such as an exclusive audit trail process and live tracking so that you can be 100% sure that the right documents are being scanned and digitized. Our technology is fully compliant with DoD 5015.2 STD specifications as well as NARA standards for archiving you can trust. Finally, our 24-hour support team is ready to assist you with whatever issues may come up and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Give us a call today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Kansas City federal government document scanning source and future-proof your important documents.
Now Is The Time To Digitize Your Documents
The desire for federal government departments, offices, and agencies in Kansas City, MO to scan their critical documents has never been greater than it is today. In 2018, the then-President issued a report entitled Delivering Government Solutions in the 21st Century. This white paper laid out a far-reaching plan to streamline the federal government, refocus around essential operations, boost efficiency, and eliminate or restructure a number of federal departments. A substantial number of of these recommendations were never put into place, but one that was has far-reaching implications for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be scanned, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record following this date. Further information about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which breaks down document scanning requirements, best practices, and a roadmap to successfully implement a paperless ecosystem.
While there was a roughly four-year interval between the announcement of this new policy and the deadline for its implementation, many government offices and agencies in Kansas City are still flailing to make sure they meet the order's guidelines. Many government offices or departments had not updated their document systems in some time, used previous-generation software, or simply continued their operations thinking that paper records would always be used. However, there are multiple reasons why the federal government implemented this new policy: it improves accessibility for citizens, guarantees data will be secure into the future, heavily reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Kansas City, MO Document Scanning Solutions
For more than 25 years, HITS has been a global leader in total, secure document scanning and data management applications for all kinds of businesses in Kansas City, ranging from manufacturing to health care to bio-technology and beyond. Our services give our Kansas City, MO clients unlimited access to crucial documents, mitigate liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients lossless data, available in a range of file formats, and fully trackable throughout the conversion process. Our services allow you to preserve the data you need while securely destroying those you no longer need, and scan your documents with required metadata that fully adheres to NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are usable with any EDMS, web browser, or operating system.
HITS also fully gets the importance of information security and how crucial governmental information cannot be allowed to fall into the wrong hands. From our completely secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail procedure, HITS document scanning services are built to ensure that your proprietary data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Kansas City, MO Federal Government Document Scanning Specialists | HITS
As the United States' federal government deadline to digitize documents and transition to a fully paperless work ecosystem nears, it is all the more important to work with a Kansas City document scanning partner that you can trust will secure your documents into the future, guarantee complete information security, and who gets the unique demands of federal government offices and agencies. The Kansas City, MO document services specialists at HITS have years of experience assisting private sector businesses ranging from Fortune 500 global corporations to massive universities to large hospital systems rethink the way they look at data management and secure their critical documents for the future.
With cutting-edge technology and a promise to provide personal customer service, HITS is ready to help your Kansas City, MO federal government office, agency, or department achieve its document scanning goals. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Kansas City federal government document scanning goals.