Federal Government Document Scanning Blue Springs, MO
Federal Government Document Scanning Blue Springs, MO. With recent changes in governmental policy requiring all federal government departments and agencies transition to an entirely digital, paperless workspace by the end of 2022, it has never been more crucial for federal government officers in Blue Springs to work with a specalist document scanning corporation. However, looking for a document scanning firm in Blue Springs, MO that is able to meet the demands of federal government work is not always a simple task. You want a document scanning firm that is committed to security, offers ease of use and flexibility, and has document scanning solutions that can adapt to any size task or department.
At HITS, our full selection of document scanning products are perfectly suited for federal government applications in Blue Springs, MO. We offer class-leading security features including an exclusive audit trail process and real-time tracking so that you can be confident that the right documents are being converted. Our technology is in full compliance with DoD 5015.2 STD specifications as well as NARA standards for archiving that is secure. Finally, our 24-hour support team is ready to help you with whatever problems may come up and make sure that your Universal Electronic Records Management (ERM) needs are being fully met. Call us today, either at 314-837-4000 to speak with someone at our main office or 202-793-2200 for our Washington, D.C. office, or contact us online to see how HITS can be your trusted Blue Springs federal government document scanning partner and future-proof your important documents.
The Time To Digitize Your Documents Is Now
The requirement for federal government offices, agencies, and departments in Blue Springs, MO to scan their critical documents has never been more urgent than it is now. In 2018, the then-President issued a report called Delivering Government Solutions in the 21st Century. This white paper outlined an extensive plan to streamline the federal government, refocus around core competencies, boost efficiency, and restructure or get rid of a number of federal departments. Many of these strategies were never taken up, but one that was has extensive implications for federal goverment offices and their document management: as of December 31, 2022, all federal government paperwork and records must be digitized, transferred to a paperless system, and given appropriate metadata. In fact, the National Archives and Records Administration will not accept any paper record beginning January 1, 2023. Further information about this order's details was given in the Office of Management and Budget's Memorandum M-19-21, which details document scanning requirements, ideal implementation, and a roadmap to successfully implement a paperless ecosystem.
While there was a roughly four-year gap between the announcement of this new policy and the date of its implementation, many government offices and agencies in Blue Springs are still scrambling to make sure they meet the order's guidelines. Many government departments or agencies had not updated their document systems in decades, used previous-generation software, or simply pressed on believing that paper records would always be used. However, there are multiple reasons why the federal government adopted this new policy: it improves accessibility for product users, ensures data will be secure for years to come, greatly reduces data liability, and saves the government millions of dollars spent on storage costs.
HITS: The Leader In Blue Springs, MO Document Scanning Solutions
For more than 25 years, HITS has been a global leader in complete, secure document scanning and data management applications for all kinds of businesses in Blue Springs, ranging from health care to bio-technology to manufacturing and more. Our services give our Blue Springs, MO clients 24/7 access to important documents, reduce liability, and ensure security. We utilize tested, proprietary technology like Paperless To Go and DocuMiner® to give all our clients premium-quality data, available in multiple file formats, and fully trackable throughout the conversion process. Our services allow you to keep the data you need while securely destroying those you no longer require, and scan your documents with appropriate metadata that fully meets NARA/OMB standards. Whether you choose to use our Str8View® platform or already use a different Electronic Document Management System (EDMS), documents scanned by HITS are available with any EDMS, web browser, or operating system.
HITS also fully understands the importance of information security and how critical governmental information cannot be allowed to leak to the wrong people. From our fully-secure HITS Kit shipping service, to our fully NARA-compliant record storage facility (currently under construction), to our unique eight-step audit trail process, HITS document scanning services are constructed to make sure that your critical data stays secure. Our DocuMiner® software is hosted on FedRAMP Moderate-certified AWS servers, and all our document management software meets CISPE, DoD 5015.2 STD, HITECH Act, and VPAT Section 508 encryption standards.
Talk To The Blue Springs, MO Federal Government Document Scanning Experts | HITS
As the United States' federal government deadline to digitize documents and transition to a fully paperless data ecosystem nears, it is all the more important to work with a Blue Springs document scanning partner that you can trust will secure your documents for the future, guarantee complete information security, and who gets the special needs of federal government offices and agencies. The Blue Springs, MO document services specialists at HITS have decades of experience assisting private sector businesses as diverse as Fortune 500 global corporations to massive universities to large hospital systems rethink the way they look at data management and secure their critical documents for the future.
With best-in-class technology and a commitment to personal customer service, HITS is ready to help your Blue Springs, MO federal government office, agency, or department reach its document scanning goals. Give us a call today, either at our headquarters by dialing 314-837-4000 or at our Washington, D.C. office by phoning 202-793-2200, or get in touch with us online to learn more about how HITS can help you realize your Blue Springs federal government document scanning goals.